SAP- Debit note and Credit note SAP Debit Memo – It is a SD module (sales document in SAP) is being usedfor complaints processing to request a debit memo for a customer. It is used when we want to charge something more to customer and want to debit with some amount. For example , if prices for the customer were low, ( calculated with the wrong scaled prices) we can create a debit memo request in SAP. SAP debit memo request can be blocked so that it can be checked and after its approval we can remove the block. It is like a standard order. The system uses the SAP debit memo request to create a debit memo in SAP. SAP Credit Memo – When we want to give some credit to customer we use this sap credit memo. It is a transaction that reduces amounts receivable from a customer. For example the customer received short quantity or damaged and return damaged goods. SAP debit memo is a transaction that reduces amounts payable to a vendor because; weu send damaged goods back to our vendor. In SAP creating a credit or debit memo request facilitates us to create credit or debit memos based on a business requirement. To do this first we have to create a SAP sales document with the SAP order type for a credit or debit memo request in SAP. We can create the debit or credit memo requests by using following steps Do we want , without reference to an order Do we want with reference to an existing order Here we can enter which order the request related to. With reference to an invoice Here we enter which invoice the request refers to. In all cases, we need to specify the value or quantity that should be in the credit or debit memo. We can block the credit or debit memo request in SAP from being billed in Customizing. Use path : Sales = Sales Documents = Sales document header = Define sales document type and select the billing block field in the billing section. The request for a credit or debit memo can then be approved or rejected. To create Credit / Debit Memo request in SAP, use SAP transaction code, SAP tcode - Use the same procedure that you use for Creating Sales Orders i.d SAP TCode VA01 - enter Order Type as CR for Credit Memo and DR for Debit Memo request During creation of the request we have to enter Customer Number and Reason for the debit or credit memo request. and material or article and its quantity. Once the credit or debit memo request is Processes in Complaints Processing: • You create returns.released in SAP. Complaints and returns occur in practically every area of business. goods are either sent back or invoices are corrected. select the corresponding items. If it is not so you can customize the block for credit memo requests in Customizing for SD when you define the order type Sales and Distribution = Sales = Sales Documents = Sales Document Header= Define sales document types in SAP. The system copies (or deletes) the SAP delivery or billing block in all the selected items. Enter the sales document number. choose Select all. we can set a delivery or billing block manually in SAP. Choose Copy. Choose Edit -> Fast change of… -> Delivery block or Billing block. and billed the customer for the goods . Save your document. The release of block in SAP is allowed to be removed only by the people who are authorized for it. The credit memo request will be automatically blocked for checking with Billing Block 08 (to check credit memo) & 09 (to check debit memo) for the sales order type “CR” . Logistics= Sales and distribution = Sales. a credit and debit memo request. If the amount is within acceptable limit the block is automatically released otherwise all the people assigned to this job receive a work item in their integrated inbox for release. or search for it. If only some items should be blocked. Enter the delivery or billing block for the header or individual items. we you can create credit or debit memo in SAP. Depending on the transaction. a credit and debit memo or an invoice correction request after you have: • Created a sales order • Delivered the goods to the customer. If all the items have been blocked. If the request is not automatically blocked in SAP by the settings in Customizing. Choose Order = Change. for example. If you use both Financial Accounting (FI) and Sales and Distribution (SD). billing takes place after checking and approval. For returns. • You create the invoice correction request or credit/debit memo (without credit/memo request) with reference to the billing document. If the price calculated for the customer is too high. While creating the credit memo you will get a block which will be removed by an authorised person set. The credit memo can be seen with transaction VF03 and credit memo request with VA03. you can create a credit memo request. Credit memo request is a sales document used in complaints processing to request a credit memo for a customer. Credit memo request is a Sales document type (VA01). by creating a credit or debit memo. The system uses the credit memo request to create a credit memo.• Create a return request (authorization) if the customer returns the goods to you. The credit memo request is blocked for further processing so that it can be checked. there is a 1:1 relationship between the credit memo request and the credit memo item posted in Financial Accounting (FI). • You can create the returns or a credit or debit memo request with reference to a sales order or a billing document. (excess bill or damages or change in the price). based on this you will create credit memo (VF01). As soon as you bill the credit memo request together with . What is the difference between credit memo request and credit note and can we see the credit note in the system? Credit memo request will be created when you have to pay to the customer. you can remove the block. You can use credit memos in Sales and Distribution (SD) for assigning credit memo requests to the open invoices and in Financial Accounting (FI) for assigning credit memos and payments to the open invoices and carry out clearing with them. credit/debit memo request or invoice correction request. If the request is approved. because the wrong scale prices were used or a discount was forgotten. • You create an invoice correction request if there is a price or quantity deviation. you have the following assignment options: Assignment to a single invoice Assignment of a partial amount to an invoice Assignment to several invoices When you post credit memos. you can post a debit memo to the vendor. there will be no error. the payment programmed processes them automatically. the assignment is no longer valid and the system will not process it. Credit Memo Based On Return Delivery I have sales return scenario where I want to make credit memo based on return delivery. If the credit memo is specifically related to a particular open invoice item. every company will have stringent control over issuing the credit to the customer. This is a sales document. the payment program automatically attempts to offset the credit memo against the open item. If it is not possible to completely offset the credit memo against an invoice. an authorised person should approve the same. it will be blocked for billing. For credit memos. If the credit memo request is created.other sales orders. So create the Credit memo with reference to the Return order. or distribute the items of one credit memo request to several billing documents. need to be released by an authorised person for further processing. Credit memo request is the request for issuing credit to the customer. who is to reimburse the amount. but before that ensure that you have released the block from the Return order. Then you can apply a multilevel dunning program. . What are the steps and settings for copy control for creating credit memo in VF01 with return delivery Vl01n Credit memo in Return always refers to the Return order NOT to the Return delivery. credit memo requests. This will give additional control over the process. First copy billing type from G2 (T-code VOFA) and that copied billing Type maintain in sales document type (T-code VOV8) in for delivery related billing. and payments. Steps 1. Further. Removing a Payment Block may be performed at the time of posting through Purchasing or afterwards through Accounts Payable. There are many scenarios a company issues credit to the customer. a message is displayed beside the document number that the document has been blocked for payment. When the Messages icon is selected. Most common is the complaints processing. .Identify if a block has been placed. a message indicating the amount of the difference is indicated. The credit memo can be seen with transaction VF03 and credit memo request with VA03. an automatic block does not take place. there is a yellow light presented beside the balance and there is a Messages icon displayed. in the credit memo request level we can have a authority check. If you create a credit memo with reference to a credit memo request. Remove a Payment Block When to Use When a vendor payment is processed against a purchase order and the invoice is more than 10% above the original purchase order price. the system automatically places a block on the payment document (the 51XXXXXXXX document). For a cheque to be produced.00. This is a billing document. Although the balance is 0. The user is notified of a payment block at the time of posting. when the document is saved. If the price change is accounted for by using the G/L account tab. the payment block must be removed.Credit note is notheing but credit memo. The payment block takes place when the price change occurs directly on the purchase order line item. Remove the block . Click on Invoice document >> Display . Detailed Procedures Access the transaction using: Method 1 . In accounts payable after posting. you must access the payment document (51XXXXXXXX) immediately after completing theposting. In purchasing at the time of posting.Removing a Payment Block in Purchasing at the time of Posting Logistics >> Material management >> Purchasing Menu >> Purchase Order>> Follow-on Functions >> Logistics Invoice Verification >> EnterInvoice Transaction MIRO code Step 1 To remove a block at the time of posting.2 methods.2. Click on documents. . A pop-up box listing the accompanying (system created documents) is displayed.The document you just posted will be displayed. Step 2 Double click on the vendor line item. which is the first line item to display the payment screen. you will need to click on appears. or hit enter when the Address screen .Click on Accounting document. If this in an OTA Vendor. The invoice document will be displayed. this will open the Pmnt block field for change. Method 2 . enter the document number and press enter. you must access the payment document (51XXXXXXXX) through Accounts Payable and remove the block.Removing a Payment Block through Accounts Payable after Posting Step 1 Accounting >> Financial Accounting >> Accounts Payable >> Menu Document >> Change To remove a block after posting. simply click on the change icon.To remove the block. Delete the R and click on to save the document. At the Change document: Initial screen. . or hit enter when the Address screen . you will need to click on appears.Double click on the vendor line item (line item 1) to display the payment screen. If this in an OTA Vendor. SD Documents Blocked for Billing Use This report replaces the former "Release Orders for Billing" report (RVAUFSPE). .In the Pmnt block field. To remove the block. simply delete the R in the Pmnt block filed and click on to save the document. the R (Invoice verification) must be removed. It provides a list of all the sales documents that have been blocked for billing with information about what has caused the block. choose SAP standard menu Logistics Sales and Distribution Sales Information system Worklists Sales Documents Blocked for Billing. You can go directly from the list to an individual sales document by placing the cursor on the relevant document and choosing Edit sales doc. . see Selection Criteria for Restricting Lists. For more information about the other selection criteria. Note that this only applies to the block in the document header. It also informs you of the delivery status of the sales document. Output The report displays information about all SD documents that have been blocked for billing and the reason for the block. Any sales documents that had been blocked at item level were not displayed even though this information was also relevant.The report has been changed because originally it could only display sales documents that had been blocked at header level. The new report is displayed in ABAP List Viewer format. you do not need to execute the selection program. You can do this by running the "Update Status Fields for Overall Block in VBUP and VBUK" selection program (SDSPESTA). see BC . you must update the new status fields. If Release 46A is your first installation of the SAP system.ALV Grid Control in the Basis documentation. The first time you use it for existing sales documents. whether it was set at header or item level. for example. Activities To call up the report from the SAP Easy Access screen. For more information about the List Viewer. Prerequisites You can use this report immediately for new sales documents. Features Selection You can restrict the list to documents that have been blocked for a particular reason by entering the type of block in the Billing block header field. or whether it is due to the user or credit status.