USER MANUALSAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 USER MANUAL SAP HCM PAYROLL USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 Document Control Document Revision History Tanggal Version PIC 12.12.2012 0.1 I Wayan Ardhana 21.12.2012 0.2 Noverdo 08.01.2013 1.0 Noverdo Document Approval Project Role Nama Deskripsi Initial creation Update Final Tandatangan Tanggal 2 USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 TABLE of CONTENTS 1 OVERVIEW......................................................................................6 2 BASIC PAY......................................................................................8 2.1 3 4 Increase Basic Pay............................................................................................................... 11 RECURRING PAYMENT / DEDUCTION...................................................13 3.1 Maintain Allowances/Deduction (Amount)............................................................................13 3.2 Mantain Position Allowence (POSA) and Length of Service Allowence (LOSA)......15 ADDITIONAL PAYMENT / DEDUCTION...................................................16 4.1 Maintain Allowances/Deduction (Amount)............................................................................16 5 OFF-CYCLE PAYMENT......................................................................19 6 EMPLOYEE REMUNERATION INFO.......................................................21 7 TAX DATA INDONESIA......................................................................23 8 JAMSOSTEK DATA INDONESIA...........................................................25 9 PREVIOUS EMPLOYMENT DETAILS.....................................................27 10 MASS PROCESSING DATA.................................................................31 10.1 THR..................................................................................................................................... 31 10.1.1 10.2 Mantain THR Rate factor table...............................................................................34 Incentive............................................................................................................................... 35 11 PAYROLL PROCESSING....................................................................38 11.1 Payroll Control Record......................................................................................................... 38 11.2 Flow Payroll......................................................................................................................... 41 11.3 Payroll Simulation................................................................................................................ 42 11.4 Release Payroll.................................................................................................................... 45 11.5 Run Payroll.......................................................................................................................... 47 3 .....99 20 POSTING TO ACCOUNTING......................................................1 Bank Transfer Process.................2 Production Run....................................................................................................................... 85 16 WAGE TYPE REPORTER......................................................................2 Print Payslip.......................................1 Off-Cycle Simulation........................................... 69 14............................................................................1 Display Payslip..............................................................................................91 18 JAMSOSTEK REPORT..............4 Run (ALV Mode).............................87 17 DISPLAY PAYROLL RESULT....................................... 60 13....................................................6 Payroll Correction............................ 54 12.........79 15....................................................................93 19 AD-HOC QUERY..............3 Setting Table Wage Type.....................................................0 11............................. 64 14 GENERAL PAYROLL REPORT..............................................................................................................................................................................8 Troubleshooting........................................................................................................103 20.1 Test Run and Simulation..................................................................................................................54 12........................................................ 77 15 BANK TRANSFER............................... 103 20......................................................................................................................... 52 11.................................................................................2 Run Off-Cycle Payroll.................................................................................................................................................60 13.7 Exit Payroll.................................... 67 14.....................67 14...................................................................2 Bank Transfer Report..........................................1 Setting Variant (Module)...................................................... 70 14...... 72 14......................... 53 12 OFF-CYCLE PROCESSING............................. 50 11............................................... 109 4 .......................................................................5 Run (Print Mode)..................................USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6...................................................................................................................... 79 15........2 Setting Table Item............................................................................................................ 57 13 REMUNERATION STATEMENT / PAYSLIP.................................. ..........USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.........0 20.................................................................................6 Reverse Posting.................................................................5 Display Document......................2 Employee 1721-II Tax Report (ZHRR005)...................... 113 20......................... 115 21 TAX REPORT..................3 Release Document......................................................................120 21.......................... 111 20...............................................124 5 ............................................ 1721 A 1721 A1 dan E-SPT........................... 110 20.....................120 21......................................................................1 tax reports for form 1721.........................4 Approve Document.......................................................................... USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo 1 Last Change by: Noverdo Sap Release: SAP ECC 6. 3. as employee master data provider. as time related data provider. Input employee payroll master data Input employee time data Receive time evaluation result Release payroll Run payroll Posting to accounting Bank transfer Internal reporting External reporting: Tax and Jamsostek. Payroll cycle: Payroll cycle detail: 1. 2. 9. 6. 7. Organizational Management (OM). 4. Payroll has tight integration with other module: 1.0 OVERVIEW Payroll is one of the SAP-HR module that responsible for calculating employee remuneration. Personnel Administration (PA). 2. 5. 3. 6 . as cost center provider to costing payroll result. 8. Time Management (TM). 7 . Personnel Area. This indicates the status: active. Cost Centre.0 Master data payroll: Infotype Name 0000 Actions 0001 Organizational Assignment 0002 0006 0007 0021 0241 0242 Personal Data Address Planned Working Time Family Data Tax Data Indonesia Jamsostek Data Indonesia Bank Details Basic Pay Recurring Payment/Deduction Additional Payment/Deduction Off-cycle Payment Employee Remuneration Info Previous Employment Details 0009 0008 0014 0015 0267 2010 0694 Function Contains employment status in the system. inactive or withdrawn. The infotype contains Company Code. Employee Subgroup. The grouping of employee based on enterprise and personnel structure are stored in this infotype. Employee Group.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. Work Contract. Position. This information is important for pro-rata calculation in payroll. All fields in this infotype are important for payroll calculation rule. Personnel Subarea. Payroll area. payroll posting as well as user authorization. and Administrator. This infotype contain all employee personal data Store address for 1721-A1 form Contains employee work schedule Contains family date to calculate PTKP Contains NPWP and PTKP data Contains Jamsostek ID Contains bank data for payroll transfer Contains grade and basic pay data Contains recurring allowance/deduction Contains additional allowance/deduction Contains off-cycle allowance/deduction Contains adjustment time allowance/deduction Contains previous income tax 2 BASIC PAY Infotype Basic Pay (0008) is used to store grade and base salary. Job. follow below steps: 8 .0 Transaction access: SAP Menu User Menu T-code Human Resources -> Personnel Management -> Administration -> HR Master Data -> Maintain Personnel Management -> Administration -> HR Master Data -> Maintain Master Data PA30 At “Maintain Master Data” screen.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 System will show below screen. then click Create button: System will show below screen: Fill the fields below: 9 . 0 M/O/ C M User Action and Values M Always fill 31. O = Optional .9999 M Defaulted based on company: 01: SBL Defaulted based on area: 01: Jakarta 02: Surabaya 03: Kalimantan Grade is associated with ESG at IT0001 For grade 3D-10. Press button or Enter to continue process. C = Conditional System will show below screen: 10 . the amount must be filled manually.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Field Name Description Start PS Type Start date of basic pay End date of basic pay Pay Scale Type PS Area Pay Scale Area M Reason PS Group Reason for changing Grade O M PS Level Basic Salary Level Basic Salary amount M M To Sap Release: SAP ECC 6. For others. Legend : M = Mandatory .12. the amount is defaulted with UMR amount. - Then.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. 11 . follow below steps: - Click Overview button.0 2.1 Increase Basic Pay Transaction access: SAP Menu User Menu T-code Human Resources -> Personnel Management -> Administration -> HR Master Data -> Maintain Personnel Management -> Administration -> HR Master Data -> Maintain Master Data PA30 At “Maintain Master Data” screen. 12 .0 - System will show “Basic Pay” menu.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. change relevant information: - Press button or Ctrl + S to save the data. 0 3 RECURRING PAYMENT / DEDUCTION Infotype Recurring Payment/Deduction (0014) is used to store recurring allowance or deduction.1 Maintain Allowances/Deduction (Amount) Transaction access: SAP Menu User Menu T-code Human Resources -> Personnel Management -> Administration -> HR Master Data -> Maintain Personnel Management -> Administration -> HR Master Data -> Maintain Master Data PA30 At “Maintain Master Data” screen.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. follow below steps: Fill the value below: 13 . 3. O = Optional . O = Optional . amount is calculated automatically by SAP. based on relevant parameters. Sty / Wage Type Last Change by: Noverdo M/O/ C M M Sap Release: SAP ECC 6. Legend : M = Mandatory . Legend : M = Mandatory .0 User Action and Values Press button Create ( ) melanjutkan proses.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Field Name Description Personnel no. Number is relevant for WT2010. Press button or Ctrl + S to save data. C = Conditional System will show screen below: Fill the value below: Field Name Description Start To Amount Start date End date Amount M/O/ C M M C Number Number C User Action and Values For WT2020 and WT2030. C = Conditional 14 . USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. The value will be stored in IT0014. we can set in ZHRT007.0 3. LOSA in SBL can be calculated by SAP based on Length Of Service Employe in IT0041 then the value will be automaticaly calculate besed on Job Family To mapping the value for two of this WT. After that fill Job Family in IT0001 (organization assignment) To get the amount value automaticaly from SAP user must create this allowence (WT2020 and WT2030) in IT0014 and leve it blank for amount field then save.2 Mantain Position Allowence (POSA) and Length of Service Allowence (LOSA) POSA in SBL can calculated automaticaly (indirect valuation) by SAP based on Job Family or Job. 15 . USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. follow below steps: Fill value below: 16 . 4.1 Maintain Allowances/Deduction (Amount) Transaction access: SAP Menu User Menu T-code Human Resources -> Personnel Management -> Administration -> HR Master Data -> Maintain Personnel Management -> Administration -> HR Master Data -> Maintain Master Data PA30 At “Maintain Master Data” screen.0 4 ADDITIONAL PAYMENT / DEDUCTION Infotype Additional Payment/Deduction (0015) is used to store additional allowance or deduction. Sty / Wage Type Last Change by: Noverdo M/O/ C M M Sap Release: SAP ECC 6. O = Optional . C = Conditional System will show screen below: Fill value below: Field Name Amount Date of Origin Description M/O/ C M M User Action and Values Press button or Ctrl + S untuk save data.0 User Action and Values Press button Create ( ) to continue process. Legend : M = Mandatory . C = Conditional 17 . O = Optional .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Field Name Description Personnel no. Legend : M = Mandatory . famiy member type and family member name for administration purpose who claim this allowence. for outpatient the limit is 2x basic salary 2. In additional field you can fill hospital name.0 4. There are some validation regarding limit of outpatient/inpatient when entering the amount. Inpatient limit and outpatient limit are seperate limit but all of them based on Basic salary. For inpatient the limit is 1x basic salary. 18 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.2 Mantain Inpatient & Outpatient Some wage type (outpatient and inpatient) has additional information to fulfill. The validation for two kind of this wage type are: 1. for example THR or incentives.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 5 OFF-CYCLE PAYMENT Infotype Additional Off-cycle (0267) is used to store off-cycle payment. follow below steps: Fill the fields below: Field Name Description M/O/ C User Action and Values 19 . Transaction access: SAP Menu User Menu T-code Human Resources -> Personnel Management -> Administration -> HR Master Data -> Maintain Personnel Management -> Administration -> HR Master Data -> Maintain Master Data PA30 At “Maintain Master Data” screen. C = Conditional 20 . O = Optional . Legend : M = Mandatory . C = Conditional System will show below screen: Fill the fields below: Field Name Description Amount Payment date Off-cycle reason Payroll Identifier Press button M/O/ C M M M User Action and Values O Always empty Always fill 0002 or Ctrl + S to save data. O = Optional .0 User Action and Values Press button Create ( ) to continue process. Legend : M = Mandatory .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Field Name Last Change by: Noverdo Description InfoType M/O/ C M Sap Release: SAP ECC 6. Sty / Wage Type Description M/O/ C M M User Action and Values Press button Create ( ) to continue process. Transaction access: SAP Menu User Menu T-code Human Resource -> Time Management -> Administration -> Maintain Time Data Time Management -> Administration -> Time Data -> Maintain Time Data PA61 At “Maintain Master Data” screen. Adjustment must be done because time evaluation 21-31 December cannot be processed automatically by payroll January. Legend : M = Mandatory . O = Optional .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. C = Conditional 21 . It must be calculated manually and entered at IT2010. follow below steps: Fill the field below: Field Name Personnel no.0 6 EMPLOYEE REMUNERATION INFO Infotype Employee Remuneration Info (2010) is used to store adjustment time related allowance. Transaction access: SAP Menu User Menu Human Resources -> Personnel Management -> Administration -> HR Master Data -> Maintain Personnel Management -> Administration -> HR Master Data -> Maintain Master Data 22 . C = Conditional 7 TAX DATA INDONESIA Infotype Tax Data Indonesia (0241) is used to store NPWP and PTKP details. or Ctrl + S to save data. Legend : M = Mandatory .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. O = Optional .0 System will show screen below: Fill the fields below: Field Name Description Date Amount Number Press button M/O/ C M C C User Action and Values Fill amount or number based on user decision. Description M/O/ C M User Action and Values Press button Create ( ) melanjutkan proses. C = Conditional 23 . O = Optional . follow step below: Fill the fields below: Field Name Personnel no.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo T-code Last Change by: Noverdo Sap Release: SAP ECC 6. Legend : M = Mandatory .0 PA30 At “Maintain Master Data” screen. C = Conditional 24 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. M/O/ C M M O User Action and Values Hiring date 31.12.0 System will show screen below: Fill the fields below: Field Name Description From To Personal Tax ID NPWP Registration Date Married for Tax purposes Spouse benefit No of dependant Unemployment Ref No Start date End date NPWP number Press button or Ctrl + S to save data. O = Optional .9999 NPWP Registration Date O Married for Tax purposes Spouse benefit No of dependant O Tick X if married O M Tick X if has spouse benefit Fill with F to read from IT0021 Unemployment Ref No C Fill if woman married and has spouse benefit Legend : M = Mandatory . USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 8 JAMSOSTEK DATA INDONESIA Infotype Jamsostek Data Indonesia (0242) is used to store Jamsostek ID and Jamsostek type of JPK (single/married). Transaction access: SAP Menu User Menu T-code Human Resources -> Personnel Management -> Administration -> HR Master Data -> Maintain Personnel Management -> Administration -> HR Master Data -> Maintain Master Data PA30 At “Maintain Master Data” screen. follow step below: Fill the fields below: 25 . 0 User Action and Values Press button Create ( ) melanjutkan proses. Legend : M = Mandatory . O = Optional . C = Conditional 26 . O = Optional . Legend : M = Mandatory . M/O/ C M Sap Release: SAP ECC 6.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Field Name Last Change by: Noverdo Description Personnel no. Married for Jamsostek purposes M/O/ C M M M User Action and Values C Tick ifparticipating JPK married Leave blank if still unkown. Married for … Start date End date Jamsostek ID Press button or Ctrl + S to save data. C = Conditional System will show screen below: Fill the fields below: Field Name Description From To Identification No. incase of employee coming from other company or contract extention with changing personnel number.0 9 PREVIOUS EMPLOYMENT DETAILS Infotype Previous Employment Details (0694) is used to store previous income tax data. Transaction access: SAP Menu User Menu T-code Human Resources -> Personnel Management -> Administration -> HR Master Data -> Maintain Personnel Management -> Administration -> HR Master Data -> Maintain Master Data PA30 At “Maintain Master Data” screen. follow steps below: Isi field-field dalam “” sebagai berikut: 27 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. 0 User Action and Values Press button Create ( ) to continue process. Legend : M = Mandatory . O = Optional .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Field Name Personnel no. C = Conditional 28 . Description Last Change by: Noverdo M/O/ C M Sap Release: SAP ECC 6. Refer to point 21 Form 1721-A1 or WT/424 at CRT latest previous PERNR.0 System will show screen below: Fill the fields below: Field Name Description Date of Origin Join date Total regular income Previous income M/O/ C M M Total regular income tax submitted Previous tax M Married for tax purposes M Spouse benefit Number of dependents M Press button User Action and Values Filled with hiring date Refer to point 14 Form 1721-A1 or WT/412+WT/413 at CRT latest previous PERNR. The values must be same with data at IT0241. C = Conditional 29 . M or Ctrl + S to save data. Legend : M = Mandatory .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. O = Optional . 0 10 MASS PROCESSING DATA Basically the data input process can be done through a variety of processes. These programs below help perform calculations automatically allowances. please follow this steps 30 .1 THR This program will generate THR value. such as manual input or upload with LSMW. 10. Importance prerequisite of the program is date type 01 (Date of entry) in IT0041 as a reference for the calculation pro-rate THR. However.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. SAP Menu User Menu T-code ZHRE001 At “Proses THR” screen. manual input or upload with LSMW requires user to do calculations outside first before put into SAP. The results of the program is to upload allowance into IT0015 or IT0267 or IT2010. as M a reference for date ini IT0015/0267 O Radio Button: Choose this button if THR Additional process along with the Payment payroll regular (0015) Radio Button: Select this button if you want O Off-cycle the process does not (0267) coincide with the regular payroll or off-cycle 5. O = Optional . Payment Date THR date will be process. M Di-default 3 (activemeans of active employees over a period of 30 days before Hari Raya. C = Conditional 31 . THR Date Description 2. 4. Untick when u want to upload. Employees leaving prior to the past 30 days did not get THR. O atau tombol F8 untuk mengeksekusi data. Legend : M = Mandatory . 6.0 Fill the fields below: No Field Name .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. Employment status Status karyawan 3. 1. Test Run Tick if want to see the data before upload. 12 Press button Fill with Hari Raya date at the year M/O/ User Action and C Values M Election date determines Start Date and End Date period. count 30 days before Hari Raya. 1 Exception Description 2 Infotype Infotype to store THR value 3 Subtype Wage type code for store THR 4 Wage type Wage type text THR storage 5 NIK Nomor Induk Karyawan 6 Name Employee name 7 Date THR process date 8 Base THR THR base calculation 9 Faktor Pengali THR multiplier 10 Nilai THR Final THR value(Full) 11 THR Prorata Employee prorate value 12 THR THR Final value 13 THR Prorata Final Multiplier factor value x THR Prorate 14 Message Sign of success or failure of upload THR 10.1.0 Setelah itu sistem akan menampilkan karyawan yang memperoleh THR: Field-field yang muncul adalah: No Field Name .1 Sign of success or failure of upload THR MANTAIN THR RATE FACTOR TABLE SAP Menu User Menu 32 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo T-code Last Change by: Noverdo Sap Release: SAP ECC 6.0 ZHRT002 This Table will store THR rate based on employee length of service to get THR calculation result 33 . USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 10. SAP Menu User Menu T-code ZHRE002 Pada screen “Upload Incentive”.2 Incentive Program ini meng-generate nilai Incentives. ikuti langkah-langkah sebagai berikut Fill the fields below: 34 . Untick apabila akan melakukan proses upload. and Legend : M = Mandatory .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo No Field Name . Radio Button: Additional Payment (0015) Tick this button button if Incentive process with regular payroll O 6. dll Sap Release: SAP ECC 6. Radio Button: Off-cycle (0267) Tick this button button if Incentive not process with regular payroll or off-cycle O 12 Press button or F8 to exection data. C = Conditional And system will display a window that show all employee who get Incentive like picture below. 1. regerence for date in IT0015/0267 M 3. PA. PSA.0 M/O/ User Action C Values M 2. O = Optional . O 5. Standard HR selection Last Change by: Noverdo Description Start date – End date Personnel number. Field-field that appear ini this window: 35 . Payment Date THR process date. Incentive amount Incentive amount M 4. Test Run Tick if you want to see the data before upload process. 1 Personnel Area 2 Personnel Subarea 3 NIK 4 Employee Name 5 Add. Payment Type 6 Payment Date 7 Incentive Amount 8 Status 9 Message Last Change by: Noverdo Sap Release: SAP ECC 6.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo No Field Name .0 Description Sign success or failed for upload data 36 . Payroll control record to control and limit the payroll period in general. Payroll control record 37 .1 Payroll Control Record Payroll control record and infotype 0003 (Payroll Status) plays an important role in determining the period of the payroll. while infotype 0003 (Payroll Status) control period and individual limits per employee.0 11 PAYROLL PROCESSING After all master data related to payroll completely input and time evaluation already processed.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. 11. then payroll process can start. 0 Infotype 0003 (Payroll Status) 38 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 Retroactive Scenario 39 . USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. 40 . then the field infotype 0003 will be updated.2 Flow Payroll payroll process can be described as follows: In the event of correction. Thus. when we re-run payroll using matchcode W to run only employees who corrected it .0 11. USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. This process does not update the database. the checks can only be done through a screen simulations. not through payroll report. Transaction access: SAP Menu User Menu T-code Payroll Indonesia -> Simulate Payroll PC00_M34_CALC_SIMU On "Maintain Master Data" screen follow the steps: Fill the fields below: Field Name Description Payroll Area Fill with payroll Area code M/O/ C M User Action and Values 41 .0 11. Thus.3 Payroll Simulation The simulation process to ensure all payroll calculations correctly and appropriately in accordance with the master data and time evaluation has been done. USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Field Name Description Other period Fill payroll simuation Personnel Number If the simulations carried out for all employees in certain Payroll area then clear the field "Personnel Number". it will display payroll run summary: 42 . C = Conditional Then the system displays the results of running the regular payroll.0 User Action and Values There are 3 variants payslip for each company: SG (ZRM2). SP (ZRM3). ST (ZRM4) or F8 to exection data. Legend : M = Mandatory . C Schema Fill with ZID00 M Forced Retro Accounting as of Fill with the previous period when desired retro to the previous period C Display Log Tick if you want to display Payroll log C Remuneration statement parameter Fill with ZRM C Press button period M/O/ C for C Sap Release: SAP ECC 6. When clicked at the payroll log. O = Optional . 0 43 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 11.4 Release Payroll If the payroll simulation process has been completed and is ready to run payroll. payroll release process is carried out. C = Conditional The system will display the following menu: 44 . Transaction access: SAP Menu User Menu T-code Human Resources -> Personnel Management -> Administration -> HR Master Data -> Maintain Payroll Indonesia -> Payroll Accounting -> Release Payroll PA03 On "Maintain Master Data" screen follow the steps as follow: Fill the fields below: Field Name Description Payroll Area Fill with payroll Area code M/O/ C M User Action and Values Legend : M = Mandatory . This process resulted in all the master data associated with payroll can not be maintained in the current month and the previous period. O = Optional . USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. 45 . payroll to make payroll release. 2. Click on the button Released f.0 1. Then click Save to save the changes. Transaction access: SAP Menu User Menu T-code Payroll Indonesia -> Start Payroll PC00_M34_CALC On "Maintain Master Data" screen follow the steps as follow: 46 .0 11.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.5 Run Payroll The process is basically similar to the simulation. but the payroll run will update the database. 0 47 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. Legend : M = Mandatory . if the simulation would do for certain employees then enter the desired employee PERNR M Fill with ZID00 Schema M/O/ C M for M Forced Retro Fill with the previous Accounting as period when desired retro of to the previous period C Test Run (no Untick if you want to run update) payroll C Display Log Tick if you want to display Payroll log C Remuneration statement parameter Fill with ZRM C Press button User Action and Values for run payroll.0 Fill the fields below: Field Name Description Payroll Area Fill with payroll Area code Current Period Fill payroll period running payroll Personnel Number If the simulations carried C out for all employees in certain Payroll area then clear the field "Personnel Number”. O = Optional . make sure to use Current Period or F8 to execute data. C = Conditional Then system will be display payroll regular result 48 . O = Optional .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. Transaction access: SAP Menu User Menu T-code Human Resources -> Personnel Management -> Administration -> HR Master Data -> Maintain Payroll Indonesia -> Payroll Accounting -> Release Payroll PA03 On "Maintain Master Data" screen follow the steps as follow: Fill the fields below: Field Name Description Payroll Area Isikan kode payroll Area M/O/ C M User Action and Values Legend : M = Mandatory . This process will open the lock master data. Click on the button Rel. then do the payroll correction.0 11. C = Conditional System will show the menu like below:: 1.6 Payroll Correction When payroll found data that must be corrected. 49 . Correction to make payroll release. f. USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. Then click Save to save the changes 50 .0 2. Transaction access: SAP Menu User Menu T-code Human Resources -> Personnel Management -> Administration -> HR Master Data -> Maintain Payroll Indonesia -> Payroll Accounting -> Release Payroll PA03 Pada screen “Maintain Master Data” screen ikuti langkah-langkah sebagai berikut Fill the fields below: Field Name Description Payroll Area Fill payroll Area Code M/O/ C M User Action and Values 51 . is no longger possible to update the payroll master data prior to January 1 next year. This is to keep exit payroll at December. if result of payroll is considered valid. Special for exit payroll Desember. then do exit payroll. After exit payroll.7 Exit Payroll This process similar with closing processing in Accounting. master data will be open back. Update the field Earliest retro acctg period to date 1 January next year.0 11.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. while the employee is required to have the infotype. while the employee is required to have the infotype Data cost center in IT0001 doesnt exist. Should contain 173. Retirement date or complete data does not exist in IT0041 contract (date type Z3) or employees retired / completed contracts.8 Troubleshooting Here will be discussing errors that may rise as simulation or run payroll. This is due to creation IT0008 done before IT0007.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. Error Penyebab Data IT0242 (Jamsostek) or IT0319 (pension / insurance) does not exist.00. This is due to the smaller value of the discounted income (take home pay minus). These errors usually occur during payroll simulation. Data IT0007 (Planned Working Time) or IT0008 (Basic Pay) does not exist. Make adjustment to the existing pieces that take home pay is not a minus. Data IT0241 (Tax) does not exist. Data WkHrs / period value is 0. 52 . including the cause : : No. while the employee is required to have the infotype.0 11. 1 Off-Cycle Simulation Transaction access: SAP Menu User Menu T-code Payroll Indonesia -> Simulate Payroll PC00_M34_CALC_SIMU On the screen "Maintain Master Data" follow the steps as follows : 53 .0 12 OFF-CYCLE PROCESSING Off-cycle payroll processing is a payroll processing outside regular payroll period. This process doesnt count the deduction going on regular processing. such as THR or Incentives. Generally only run one type of benefit.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. 12. C Display Log Thick if you want to show payroll log C Remuneration statement parameter Fill with ZRM C Press button M/O/ C M User Action and Values or button F8 to execute.0 Fill the fields below: Field Name Description Payroll Area Fill payroll area code Other period Fill payroll period that will be simulate C Personnel Number If the simulations carried out for all employees in the Payroll area of interest then clear the field "Personnel Number". 54 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. C Schema Fill with ZID0 M Off-Cycle Payroll Fill with off-cycle period date M Forced Retro Accounting as of Fill with previous period when desired run retro to previous period.. 0 Then system will be display result of payroll simulation. 55 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. 2 Run Off-Cycle Payroll Transaction access: SAP Menu User Menu T-code Payroll Indonesia -> Simulate Payroll PC00_M34_CALC On the screen "Maintain Master Data" follow the steps as follows: 56 .0 12.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. 57 .0 Fill the fields below: Field Name Description Payroll Area Fill with payroll area code Other period Fill with payroll period desired to be simulate C Personnel Number If the simulations carried out for all employees in the Payroll area of interest then clear the field "Personnel Number".USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. C Schema Fill with ZID0 M Off-Cycle Payroll Fill with off-cycle date M Forced Retro Accounting as of Fill with previous period when desired run retro to previous period. C Display Log Thick if you want to show payroll log C Remuneration statement parameter Fill with ZRM C Press button M/O/ C M User Action and Values or Button f8 to execute. 58 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 Then System will show simulation result. 13.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.1 Display Payslip Transaction access: SAP Menu User Menu T-code Payroll Indonesia -> Print Remuneration Statement PC00_M34_CEDT On the screen "Maintain Master Data" follow the steps as follows: 59 .0 13 REMUNERATION STATEMENT / PAYSLIP Here is explained how to show and print the employee payslip. 0 Fill the fields below: Field Name Payroll Area Description Fill payroll Area code M/O/C M other period Fill with payroll period desired to be simulate C Personnel Number If the simulations carried out for all employees in the Payroll area of interest then clear the field "Personnel Number". fill personal number of emplyee.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. C Form Name M Print current period M Print retroactive runs M Layout of retroactive M Sort retroactive runs M Output language M Press button User Action and Values : or button f8 to execute. but if you want specify the personall number. 60 . 0 Maka sistem akan menampilkan seperti berikut: 61 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 62 . USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 13.2 Print Payslip - To print the payslip you can follow this step: - Then the system will show dialog box like below: 63 . USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo - Last Change by: Noverdo Sap Release: SAP ECC 6.0 Properties menu will displayed like picture below: After double click then system will be show menu like below : 64 . 65 . Be sure always choose the "X Print immediately" if you want to print to the printer directly.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo - Last Change by: Noverdo Sap Release: SAP ECC 6. Can be seen the difference with the first printing menu.0 System will be return to the printer selection menu as in the previous step. there is the "Time of print" are marked with a blue box. user can output payroll results through payroll report.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.1 Setting Variant (Module) This report is designed to be able to output with a flexible user as desired Transaction access: SAP Menu User Menu T-code Additional Payroll -> Table -> Maintain Table Module ZHRT005 On the screen "Maintain Master Data" follow the steps as follows: 66 .0 14 GENERAL PAYROLL REPORT After running payroll. This report is a custom report SAP Menu User Menu T-code Additional Payroll -> Report -> Report Payroll ZHRR002 14. one of which is the General Payroll Report. 0 67 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. follow this steps: 68 .0 User Action and Values M Legend : M = Mandatory .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Field Name Description Module Module code you want to use Module Text Module short description M/O/ C M Sap Release: SAP ECC 6. C = Conditional 14. O = Optional . Transaction access: SAP Menu User Menu T-code Additional Payroll -> Table -> Maintain Table Item ZHRT006 At “Maintain Master Data” screen.2 Setting Table Item Here defined detail item from each module created above:. USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Field Name Last Change by: Noverdo Description Item M/O/ C M Sap Release: SAP ECC 6. O = Optional . Column sequence that will appear/display in report M Module Text Item short description M Legend : M = Mandatory .0 User Action and Values How to fill item: Module Code sequence. No. add with Additional Payroll -> Table -> Maintain Table wage type ZCHRT_WT01_2000 / ZCHRT_WT01_3000 ZCHRT_WT01_4000 / Seq. Eg: 107001. C = Conditional 14.3 Setting Table Wage Type Transaction access: SAP Menu User Menu T-code At “Maintain Master Data” screen. follow this steps: 69 item . then the system will not save the changes made. Key if it takes more than one line in one module and the same item. Legend : M = Mandatory .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Field Name Module Last Change by: Noverdo Description M/O/C M Sap Release: SAP ECC 6.. Operation Operation calculation M Seq. No. M PA Authorization limit for each personnel area M Wage type 1 Wage type 1 M Wage type . O = Optional . C = Conditional 70 . Wage type to-n C Row Item will be display at row-n M Column Item will be display at column -n M If users wrong enter PA value.0 User Action and Values Item M Program Name M ZHRR002 Can only be filled by “+” dan “-“. 4 Run (ALV Mode) Here are described to run report for the purposes of downloading to Excel and analysis. Transaction access: SAP Menu User Menu T-code Additional Payroll -> Report -> Report Payroll ZHRR002 On “Report” screen follows this steps: 71 .0 14.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. Select the report type to do the display on screen or exported to excel. ALV Last Change by: Noverdo Description .0 M/O/C User Action and Values C 72 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo No. select the layout that has been made (to be described in the next step) Sap Release: SAP ECC 6.In the field.Year to Date Result. Field Name 1. . click if you want to show YTD data . Signee Information M Splitting choose. for display header and footer information C Input footer information. Field Name 2. C = Conditional After execute system will display new screen : 73 . O = Optional . Additional 4. Click show header & footer. Module Last Change by: Noverdo Sap Release: SAP ECC 6. like signature.0 Description Choose module M/O/C User Action and Values C Special run Fill for display off-cycle payroll data C 3. Press button or button f8 to execute.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo No. Legend : M = Mandatory . that to show the report in ALV mode there are a lot of columns to be displayed either needed or not and it can be removed if desired some unwanted columns.0 Can be seen on the screen.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. Here are the steps to remove the unwanted columns in ALV mode: After click at “Copy” ( ) button ALV display modes are as follows: 74 . To do export to a spreadsheet file can be done by: 75 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. To perform layout storage can be done by following these steps: To use the saved layout can be done during initialization initial payroll report on ALV field. If the selection of those columns are used then the layout can be saved.0 Changes can be seen after the election column (layout editing table). Microsoft Excel will appear. then save the document to do in Microsoft Excel (spreadsheet application used) 76 .0 1.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. 5. 4. 3. 2. 0 14.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. 77 .5 Run (Print Mode) Here are described the run report for printing purposes. USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 78 USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 No. Field Name Description 1. Text report - Choose a layout that will be used will be grouped based on what. - Special for PA, PSA, Cost Centre on Additional (No. 6 in the figure) must choose Split by Cost Centre 2. Module Select the module to be selected C Special run Fill to display off-cycle payroll data 3. Additional Splitting choose. Click show header & footer, for display header and footer information C M 4. Signee Information Input footer information, like signature. C 5. Printer Destination Input footer information, like signature. C Press button M/O/C User Action and Values C or button f8 to execute. Legend : M = Mandatory ; O = Optional ; C = Conditional Setelah dieksekusi maka sistem akan menampilkan tampilan seperti berikut: 79 USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 15 BANK TRANSFER 15.1 Bank Transfer Process Here is explained how to generate a txt file for bank transfer access: A. First step we must run Pre.program DME first SAP Menu User Menu T-code Payroll Indonesia -> Payroll Accounting -> Bank Transfer -> Pre.program DME PC00_M34_CDTC 80 USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Field Name Description Payroll Area Isikan kode payroll Area M/O/ C M Sap Release: SAP ECC 6.0 User Action and Values Isi periode payroll yang M hendak disimulasikan C Personnel If the simulations carried Number out for all employees in the Payroll area of interest then clear the field "Personnel Number". C Company Code If the simulations carried out for all employees in the Payroll area of interest then clear the field “Company Code” C Personnel area If the simulations carried out for all employees in the Payroll area of interest then clear the field “Personnel area” C Personnel If the simulations carried Subarea out for all employees in the Payroll area of interest then clear the field “Personnel Subarea” M Payment Always fill with “T” Method (Transfer) C Test Tick for simulation purpose (test) Other period Press button or button f8 to execute. 81 . USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 After execute system will display as below: After that release the test check mark date as show in picture below and run again to create Program run 82 . 0 B.txt file SAP Menu User Menu T-code Payroll Indonesia -> Payroll Accounting -> Bank Transfer ->Create DME(SWIFT MT100) PC00_M34_FFOT Select Program Run date and choose the date which already generated by Pre program DME 83 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. Second step : After Run Pre.program DME run Create DME to get the . Than system will show the result 84 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Field Name Program Date Last Change by: Noverdo M/O/ C Run Choose program run date M from step numbr 1 result Identificaion feature Payment method Print Control Press button Description Sap Release: SAP ECC 6.0 User Action and Values Will be fil automatically C after choose program run date C Always fill with “T” (Transfer) M Always choose “Payments in MT Format” and “Print payment summary” atau tombol F8 untuk mengeksekusi data. 85 .txt file name in file name field.txt file by click at browse symbol in the right of file name field then clik then system will create the txt file.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 Click at the file name in red box then system will show After click the system will display a window Create . you can also choose where you want to save this . 2 Bank Transfer Report Di sini dijelaskan report bank transfer untuk keperluan pengiriman data take home pay karyawan ke masing-masing bank.0 15.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. Transaction access: SAP Menu User Menu T-code Additional Payroll -> Report -> Report Payroll ZHRR002 On “Payroll Report” screen follows this steps 86 . for display header and footer information C M 4. After execute system will display 87 . like signature. C Press button M/O/C User Action and Values C Choose Bank Transfer (1200) or button f8 to execute. Module Select the module to be selected C Special run Fill to display off-cycle payroll data 3. Signee Information Input footer information. Field Name Description 1. Text report . Click show header & footer.0 No.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. Printer Destination Input footer information. PSA.Special for PA. like signature. Cost Centre on Additional (No. C 5. .Choose a layout that will be used will be grouped based on what. 6 in the figure) must choose Split by Cost Centre 2. Additional Splitting choose. the user can issue the results of payroll reports through payroll solution. one of which is the Wage Type Reporter.0 16 WAGE TYPE REPORTER After running the payroll. This report is a standard report Transaction access: SAP Menu User Menu T-code Additional Payroll (SGG) -> Wage Type Reporter PC00_M99_CWTR / ZCHRPY03 On “Wage Type Reporter” screen follow this step as follow: 88 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. 0 User Action and Values C Personnel Area C Personnel subarea C Employee Group C Employee subgroup C Payroll Area Fill with payroll area M Regular Payroll Run Fill payroll period for simulation C Wage type Fill wage type Isikan wage type you want to appear C 89 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Field Name Description Personnel Number If the simulations carried out for all employees in the Payroll area of interest then clear the field “Personnel Number”. If the simulations carried out for specific employee fill the personnel number field Company Code Company code M/O/ C C Sap Release: SAP ECC 6. field you want to display) M/O/ C C Sap Release: SAP ECC 6. For example: Personnel number is selected. 90 ..0 User Action and Values Layout determines the breakdown data will appear. Wage type is selected. the user can determine the level of segregation repor. With this option.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Field Name Description Object Selection Choose layout table (field . M Output Press button or button f8 to execute. the report will breakdown by NIK. the report will breakdown by wage type. USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. be sure to choose the breakdown by Wage Type.0 Tampilan SAP List Viewer: To display a report that lists the wage type with the bank and his account. 91 . 92 . the user can run the Display Payroll Result Report. Current Indicator : O (old). O (previous). Transaction access: SAP Menu User Menu T-code Payroll Indonesia -> Tools -> Display Payroll Result PC_PAYRESULT On “Display Payroll Result” screen follow this step as follow: - Input Employee NIK then press “Enter” at keyboard atau ikon - Complete the instructions as in the following picture:: . A (active).USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.System will display menu as follow and follow instuction as in picture. For Period : Proces payroll for a particular month InPeriod : Proces payroll ForPer month at InPeriod month .0 17 DISPLAY PAYROLL RESULT To get the details of payroll result. This report is a standard report . USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo - Last Change by: Noverdo Sap Release: SAP ECC 6.0 System will display payroll result as follow 93 . Transaction access: SAP Menu User Menu T-code Payroll Indonesia -> Sub activities -> Per payroll period -> Reporting ZHRR001 on “Maintain Master Data” screen follow this steps as follows: 94 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 18 JAMSOSTEK REPORT Here described jamsostek report for the purposes of reporting to the Social Security Office. USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Field Name Description Payroll Area Fill payroll Area code Other period Fill payroll period that you want C Personnel Number If the report carried out for all employees in the Payroll area of interest then clear the field “Personnel Number”. System will display as follow: 95 ..0 Choose grouping C Legal Jamsostek report C Other report C Print format selection M Press button or button f8 to execute. If the simulations carried out for specific employee fill the personnel number field C User Action and Values C Personnel Area Jamsostek Grouping M/O/ C M Sap Release: SAP ECC 6. Form 2. n this form there are only editing menu layout: 96 . as well as on-report to another report. Layout table in this form can also be customized. 2.0 Example display of each form: 1. and can also be exported to a spreadsheet or document format. Form 1A.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 97 . USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 3. Form 2A. 98 . layout table on this form can also be customized. and can also be exported to a spreadsheet or document format. and can also be exported to a spreadsheet or document format.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. Yearly.0 4. layout table on this form can also be customized. 99 . Transaction access: SAP Menu User Menu T-code Personel Management -> Administration -> Info System -> Reports -> Ad Hoc Query S_PH0_48000510 On “Maintain Master Data” screen follow this steps as follow: 100 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 19 AD-HOC QUERY Here described ad-hoc queries that are flexible. USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 System will display a window as picture below: To do query follow these steps: 101 . Click icon or Press button “F8” in keyboard. 5 will appear. Selection 7.6. 3. And a menu no. C 3. click icon Chose fields for query. At the chosen field tick output to display on the menu no.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 No. Hitlist C If need to do selection (filter) in query. Click on this button to C display the number of records to be processed. Menu Right Click Choose Only Value (red sign at no 5) for display value in each record 6. ight-click one of the fields of the selected record. Field Name 1. Preview the results of the selection query on field C 4. Field group /fields Description . C C Output 5. 9. Value 8. M/O/C User Action and Values O 2. 102 .At group field ( ). If you want to display all do not tick C Fill selection criteria that you want from condition menu condition no. tick this option. Click icon Sap Release: SAP ECC 6. 103 .0 M/O/C User Action and Values to save quary result. Field Name Description Example for query result : 10.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo No. Activities -> Per Payroll Period -> Reporting -> Posting Accounting -> Create Posting Run PC00_M99_CIPE On the screen "Maintain Master Data" screen follow the steps as follows: 104 . SAP did not recognize document park stage Transaction access: SAP Menu User Menu T-code Payroll Indonesia -> Subs.0 20 POSTING TO ACCOUNTING Here is described process of posting payroll to Accounting.1 Test Run and Simulation Before running the actual posting. This is because in the process of posting payroll.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. 20. need to do the post simulation first. C Run filled with A and process date M Type of T: Test run ensure the Document correct setting in HR (account Creation balance) S: Simulation run ensure the correct settings in FICO O: Production run run live Above three types are performed sequentially. O = Optional . click on the manual. M Document date Fill in the desired document date. then fill the date. When emptied. it will default to the date of tersystem. O Posting variant Choose SAP M Press button or button f8 to execute.0 User Action and Values Offcycle Payroll Especially for posting off-cycle. C = Conditional 105 . start from T O Posting date Period Definition: set date at 25 Payment Date: set date at 25 Manual: If you want to manually specify the date of posting. Legend : M = Mandatory .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Field Name Description Period Period to be processed M/O/ C M Payroll Area (Period) Input payroll area M Sap Release: SAP ECC 6. USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 106 USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 System will display menu as shown bellow: If the amount is 0, meaning document balance. Click the back button ( continue the simulation process. )to Repeat the process run but the type of document creation select "S" to do simulations, and then click the executable as shown below: 107 USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 System will display menu as shown bellow: Click on the Document Overview to continue. System will display menu as shown bellow: Double click at document that you want to see. 108 0 Then the system will display the following screen: 109 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. then change the "Type of Document Creation" select "P" to do releases and posting documents. To make a release and posting documents.0 20. 110 . click the back button ( ) at menu bar until appears on the posting screen to maintain master data again.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. Continue this steps as before to execute the data.2 Production Run Here is described the process of Real posting . To release posting document please refer to this steps: 1.0 20.3 Release Document Here explained the way to release posting document.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. 3. 2. This transaction can only be run by users who have posting authorization approval. 111 . 4 Approve Document Here explained the way to approve document posting.0 4. 112 . ). click back icon ( like picture shown below.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. Then system will display a menu Click at “Posting Run Overview” to start posting process. 20. This transaction can only be run by users who have posting authorization approval. After the document release. 0 Then system will display a menu like picture shown below.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. Click the document that you want to (All documents released). After that system will display a new confirmation window to post the document. Click icon Posting Document ( ). then click Immediately to post the document. Then system will display as below: 113 . 0 20. Then the system will display the overview documents again. After that check number then choose menu go to at menu bar: Goto -> Accounting documents as picture shown below. 114 . double click on the field is given in picture below. Then the system will return to the previous view. to see the status of the document that already post before we can use menu Edit -> Filter -> Delete filter It would appear that the document that we had been posting before with status “Documents posted”. at post number.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. Click back icon ( ) at SAP menu bar.5 Display Document Here explained the way to display document posting. USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 The system will display the following menus as picture below. Do as instructed in picture Then system will display Accounting document as picture below: 115 USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 20.6 Reverse Posting Here is described a process of reverse posting document. Reverse postingg can be said cancellation at previous post. Especially for payroll, the reverse process can only be done from the SAP-HR Transaction access: SAP Menu User Menu T-code Payroll Indonesia -> Subs. Activities -> Per Payroll Period -> Reporting -> Posting Accounting -> Edit Run PCP0 At “Maintain Master Data” screen follow this steps: Delete filter di menu Edit -> Filter -> Delete filter Then system will show all document as picture below: - Check the document to be direverse (as picture shown above) 116 USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 - Choose at menu bar: Edit => Reversal => Reverse documents - System will ask for approval to reverse the document, choose Yes to start reverse. - Then system will ask confirmation on how to reverse, choose Immediately. - Then system will display a screen as picture below - Click back ( ) at SAP menu bar, to continue reverse process 117 0 Then we can see the status of document had been changed.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo - Last Change by: Noverdo Sap Release: SAP ECC 6. 118 . - Then choose SAP menu bar: Goto -> Accounting documents as shown in the picture. - The system will display a screen similar to the following: - Give Check mark at the document that already reverse. - After click accounting documents system will display screen as picture below and did as instructed picture. as shown below: double click on a document that was processed to see accounting documents. Original document number be reverse with new number. system will display accounting: - Can be seen below is a screenshot of the first post (before reverse). 119 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 - Then. 1721 A 1721 A1 dan E- SPT 120 . 1721 A 1721 A1 dan E-SPT This section will discuss how to generate tax reports for form 1721.0 21 TAX REPORT 21.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.1 tax reports for form 1721. 0 Payroll -> Asia Pasific -> Indonesia -> Sub activities -> Reportin -> Tax PC00_M34_CTAX1 / ZHRR006 Field Name Description Current Period Fill with payroll periode M/O/ C M User Action and Values For run payroll make sure for always use current periode 121 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo SAP Menu User Menu T-code Last Change by: Noverdo Sap Release: SAP ECC 6. 1721 A. C = Conditional After execute the system will show a window like picture below You can click on 1721. O = Optional .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Field Name Statutory Report Last Change by: Noverdo Description Tax Fill with payroll Area code M/O/ C M Sap Release: SAP ECC 6. Legend : M = Mandatory . 1721 A1 to get tax report and also you can click on display Etax Data for E-SPT Form 1721 : 122 .0 User Action and Values check all form choice Print Format Choose SAP script to O Selection print out format same ass Indonesian tax form Additional Complete the detail footer O selection for for form 1721A1 form 1721A1 Press button or button F8 to execute. USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0 Form 1721 A Form 1721 A1 123 . 2 Employee 1721-II Tax Report (ZHRR005) This report is use to employee movement tax 1721-II (terminated.0 E-Tax 21.USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. new tax id. transfer/mutation) 124 . new join. 0 125 .USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6. USER MANUAL SAP HUMAN CAPITAL MANAGEMENT Organizational Management User Manual Consultant: Noverdo Last Change by: Noverdo Field Name Description Current Period Fill with payroll periode M/O/ C M PSG for tax office Fill with payroll Area code M Sap Release: SAP ECC 6. O = Optional . Legend : M = Mandatory .0 User Action and Values For run payroll make sure for always use current periode check all form choice Employee With Choose if you choose “all O Tax employee” at selection for form1721-II O selection for Choose for output form1721-II process Press button or button F8 to execute. C = Conditional 126 .