S4F10_Business Processes in FI Accoint

S4F10Business Processes in Financial Accounting in SAP S/4HANA . . EXERCISES AND SOLUTIONS . Course Version: 05 SAP Copyrights and Trademarks © 2016 SAP SE or an SAP affiliate company. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. Please see http://global12.sap.com/corporate-en/legal/ copyright/index.epx for additional trademark information and notices. Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors. National product specifications may vary. 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This information is displayed in the instructor’s presentation Demonstration Procedure Warning or Caution Hint Related or Additional Information Facilitated Discussion User interface control Example text Window title Example text © Copyright. All rights reserved. iii iv © Copyright. All rights reserved. Contents Unit 1: SAP S/4HANA Overview 1 Exercise 1: Navigate in the SAP Fiori Launchpad Unit 2: Overview of Financial Accounting (FI) in S/4HANA No exercises Unit 3: General Ledger (G/L) Accounting 5 Exercise 2: Assign Company Codes to a Controlling Area 7 Exercise 3: Display G/L Account Master Data 10 Exercise 4: Examine Company-Code-Specific Settings 12 Exercise 5: Identify Reconciliation Accounts 14 Exercise 6: Display a Chart of Accounts 17 Exercise 7: Create a G/L Account 22 Exercise 8: Enter an Account into a Financial Statement Version 25 Exercise 9: Enter a G/L Account Posting Using the Fiori App 28 Exercise 10: Display a G/L Account Posting 31 Exercise 11: Enter a Complex G/L Account Posting 34 Exercise 12: Display a Financial Statement Unit 4: Accounts Payable 37 Exercise 13: Create a Vendor Master Record 41 Exercise 14: Create a Vendor List 44 Exercise 15: Enter a Vendor Invoice 50 Exercise 16: Enter a Vendor Invoice with Document Splitting 54 Exercise 17: Enter a Vendor Invoice and Examine the Account Assignments 58 Exercise 18: Create Recurring Entries 64 Exercise 19: Post a Manual Outgoing Payment with Check Printing 68 Exercise 20: Create an Automatic Payment 73 Exercise 21: Execute the Aging Analysis Fiori app 75 Exercise 22: Create a Purchase Order 78 Exercise 23: Post a Goods Receipt 80 Exercise 24: Verify Invoice Details 83 Exercise 25: Display a Purchase Order History 86 Exercise 26: Print a Balance Confirmation 88 Exercise 27: Run a Foreign Currency Valuation 94 Exercise 28: Regroup Accounts Payable by Remaining Term © Copyright. All rights reserved. v Unit 5: Accounts Receivable 99 Exercise 29: Create a Customer List 102 Exercise 30: Maintain Customer Master Records 106 Exercise 31: Track Changes to Customer Master Records 108 Exercise 32: Display Changes to Multiple Customer Master Records 110 Exercise 33: Create a Customer Master Record 113 Exercise 34: Create Outgoing Invoices 117 Exercise 35: Create an Accounts Receivable Invoice Using the Complex Posting Screen 120 Exercise 36: Change an Accounts Receivable Invoice 123 Exercise 37: Track Changes to an Accounts Receivable Invoice 125 Exercise 38: Post a Manual Incoming Payment with Difference 128 Exercise 39: Display Accounts Receivable Transactions for a Customer 130 Exercise 40: Create a Dunning Run 136 Exercise 41: Request Account Statements 139 Exercise 42: Perform a Due Date Analysis Using the Fiori App Overdue Receivables 141 Exercise 43: Create a Dispute Case 147 Exercise 44: Create a Sales Order 150 Exercise 45: Create an Outbound Delivery 153 Exercise 46: Create a Billing Document 156 Exercise 47: View Billing Documents from the Customer’s line items 158 Exercise 48: Process a Profitability Analysis Report 160 Exercise 49: Apply a Flat-Rate Individual Value Adjustment 162 Exercise 50: Execute a Valuation Run Unit 6: Asset Accounting 168 Exercise 51: Create an Asset Master Record 171 Exercise 52: Create Asset Master Worklist 173 Exercise 53: Post an Integrated Asset Acquisitions 177 Exercise 54: Post a Non-Integrated Asset Acquisition 180 Exercise 55: Scrap an Asset 183 Exercise 56: Create an Asset Under Construction 186 Exercise 57: Settle an Asset Under Construction 191 Exercise 58: Create an Asset History Sheet Unit 7: Bank Accounting 194 Exercise 59: Change Bank Data 196 Exercise 60: Create a Bank Master Record 199 Exercise 61: Display Bank Data 201 Exercise 62: Check a House Bank Associated with a Bank Account 204 Exercise 63: Update the Cash Journal 208 Exercise 64: Enter a Check Deposit Transaction Manually 216 Exercise 65: Post-Process a Bank Account Statement vi © Copyright. . All rights reserved. Unit 8: Closing Operations in General Ledger Accounting 225 Exercise 66: Post a Vendor Invoice for an Insurance Expense 228 Exercise 67: Post an Accrual for an Insurance Expense 235 Exercise 68: Enter a G/L Account Document for a Ledger Group 239 Exercise 69: Enter A G/L Account Document for an Extension Ledger 244 Exercise 70: Create the Compact Journal (Document Journal) 247 Exercise 71: Generate New G/L Financial Statements Report 251 Exercise 72: Create a Trial Balance with Analysis for Office © Copyright. vii . All rights reserved. when a value includes ##.State. The Fiori app should be available in the My Home tile group. 3. Note: In this exercise. Create your own Display Financial Statement app. Locate the link to the Fiori Launchpad by using the desktop search. Field Name Value Company Code 1010 Ledger 0L (Leading Ledger) Financial Statement Version 1010 Fin. All rights reserved. Enter the Logon credentials given by your instructor. Accounts Payable. Unit 1 Exercise 1 Navigate in the SAP Fiori Launchpad Business Example The starting point for SAP S/4HANA users is the SAP Fiori Launchpad with transactional and analytical apps. 4. Type Normal End Period Current Month — Current Year Comparison End Period Current Month — Previous Year Currency EUR © Copyright. 1. and Accounts Receivable. 2. Log on to the SAP Fiori Launchpad. Locate and start the Display Financial Statement Fiori app using Search. 1 . and Operational Processing. This tile should display a financial statement with the values given in the following table. replace the ## characters with the number that your instructor assigned you. Depending on the authorization and roles. Locate and start the Manage Cost Centers Fiori app using the Controlling tile group for navigation. General Reporting. as well as a generic SAP HANA search. The S4F10 training uses personalized tile groups according the course content such as General Ledger. The tiles are logically grouped and predelivered in areas such as Master Data. the user can personalize the Launchpad flexibly. and Operational Processing. c) To start the SAP Fiori Launchpad Logon click on the displayed search result Fiori Launchpad. The S4F10 training uses personalized tile groups according the course content such as General Ledger. d) Enter the following data: Field Name Value User S4F10–## Password Welcome1 Language EN (ask your instructor) e) Choose Log On. a) Click on the Controlling tile group in the upper part of the screen. 2 © Copyright. f) Enter the following data: 2. . and Accounts Receivable. when a value includes ##. the user can personalize the Launchpad flexibly. The tiles are logically grouped and predelivered in areas such as Master Data. click on the Manage Cost Centers tile. Depending on the authorization and roles. Accounts Payable. Note: In this exercise. Locate and start the Manage Cost Centers Fiori app using the Controlling tile group for navigation. 1. b) To start the app. b) Enter Fiori Launchpad into the Search field. replace the ## characters with the number that your instructor assigned you. a) On the desktop Start page choose Search (magnifying glass) on the upper right of the screen. General Reporting. Unit 1 Solution 1 Navigate in the SAP Fiori Launchpad Business Example The starting point for SAP S/4HANA users is the SAP Fiori Launchpad with transactional and analytical apps. Log on to the SAP Fiori Launchpad. c) Choose the Home button to go back to the Fiori Launchpad. All rights reserved. as well as a generic SAP HANA search. Locate the link to the Fiori Launchpad by using the desktop search. Enter the Logon credentials given by your instructor. © Copyright. Your new tile is displayed in the My Home tile group. The Fiori app should be available in the My Home tile group. Locate and start the Display Financial Statement Fiori app using Search. e) Enter the following data: Field Name Value Title Financial Statement ## Subtitle Company Code 1010 Group My Home f) Choose OK.State. a) To open the search entry field. 3 . d) Choose the Save as Tile. Create your own Display Financial Statement app. The Display Financial Statement Fiori app automatically starts. b) Choose Apps from the drop-down list on the left hand side of the search entry field. click on the magnifying glass on the upper right of the screen. Field Name Value Company Code 1010 Ledger 0L (Leading Ledger) Financial Statement Version 1010 Fin. d) Select App Display Financial Statement from the result list. Type Normal End Period Current Month — Current Year Comparison End Period Current Month — Previous Year Currency EUR a) Enter the data given in the table on the Financial Statement screen. b) Choose Go. 4. g) Choose Home. c) Choose the Share button on the bottom right of the screen. c) Enter Display Financial Statement in the search entry field. This is the first tile group in the Fiori Launchpad. Remain on the Display Financial Statement screen. Solution 1: Navigate in the SAP Fiori Launchpad 3. All rights reserved. This tile should display a financial statement with the values given in the following table. . 4 © Copyright. to check whether the fields are initialized with the default values. Financial Statement ##. i) Choose the Home button.Unit 1: SAP S/4HANA Overview h) Start your new tile. All rights reserved. Determine the controlling area to which company code 1010 is assigned by checking the company code specific master data of the G/L account 71010700. Unit 3 Exercise 2 Assign Company Codes to a Controlling Area Business Example Company codes must be assigned to a controlling area in order to use the Controlling module. Display the Controlling Area in the G/L Account Determine which controlling area to which company code 1010 is assigned. © Copyright. All rights reserved. 5 . Use the Fiori App Manage G/L Account Master Data in group General Ledger of the Launchpad. 1. Unit 3 Solution 2 Assign Company Codes to a Controlling Area Business Example Company codes must be assigned to a controlling area in order to use the Controlling module. a) Go to the Fiori Launchpad and choose tile Manage G/L Account Master Data in the General Ledger group of the Launchpad. Determine the controlling area to which company code 1010 is assigned by checking the company code specific master data of the G/L account 71010700. e) Under Company Code Assignment you see that company code 1010 is assigned to controlling area A000. c) Choose the account number 71010700 in column G/L Account. 6 © Copyright. Use the Fiori App Manage G/L Account Master Data in group General Ledger of the Launchpad. Field Name Value Chart of Accounts: YCOA G/L Account: 71010700 b) Choose Go. a list with company codes is displayed. Display the Controlling Area in the G/L Account Determine which controlling area to which company code 1010 is assigned. Company code 1010 is in the list. 1. . d) In the section Company Code Data . All rights reserved. Unit 3 Exercise 3 Display G/L Account Master Data Business Example In general ledger accounting for the individual company codes. Display the details of account 11001000 within that chart afterwards. 7 . Display G/L Account Master Data Display the accounts of chart of accounts YCOA using the Fiori app Manage G/L Account Master Data in the Fiori Launchpad. Display the chart of accounts YCOA. you define the Account Type. 2. 1. The definition of the account contains control parameters. 5. for instance. very few daily business transactions are posted. Most of the daily transactions are completed in subsidiary ledgers. Here. All rights reserved. such as accounts receivable and accounts payable. What is the long text of this G/L account in the logon language? 3. Check whether you can translate the name of this account into other languages. What is the account group for this G/L account? 4. What type of account is account 11001000? © Copyright. Display the details of account 11001000 within the chart. Display G/L Account Master Data Display the accounts of chart of accounts YCOA using the Fiori app Manage G/L Account Master Data in the Fiori Launchpad. c) Click on the G/L account number 11001000. d) If the number of displayed G/L accounts is limited. such as accounts receivable and accounts payable. What is the account group for this G/L account? 8 © Copyright. . 1. e) Delete the indicator for Limit no. Unit 3 Solution 3 Display G/L Account Master Data Business Example In general ledger accounting for the individual company codes. Display the chart of accounts YCOA. What is the long text of this G/L account in the logon language? a) Enter the following data: Field Name Value G/L Account: 11001000 Chart of Accounts: YCOA (already maintained) b) Choose the push-button Go to display the account number 11001000. 2. Most of the daily transactions are completed in subsidiary ledgers. Display the details of account 11001000 within that chart afterwards. b) Enter the following data: Field Name Value Chart of Accounts YCOA G/L Account Leave Blank c) Choose the push-button Go to display all accounts of chart of Accounts YCOA. of items to: and choose OK. a) Go to the Fiori Launchpad and choose tile Manage G/L Account Master Data in the General Ledger group of the launchpad. click on the link Result <= XXX directly next to the Go button. Display the details of account 11001000 within the chart. All rights reserved. f) Choose the push-button Go again. 3. very few daily business transactions are posted. Result: The G/L account Long Text is “Bank 1 — Bank (Main) Account”. Solution 3: Display G/L Account Master Data a) The Account Group is FIN. Liquid funds accounts. 4. Check whether you can translate the name of this account into other languages. a) Select the Translation tab page. Here, you can translate the account name (G/L Account long and short text). 5. The definition of the account contains control parameters. Here, for instance, you define the Account Type. What type of account is account 11001000? a) Select the General tab page. The account is defined as a Balance Sheet Account. b) Close the window G/L Account : 11001000, Bank1 Main Account. c) Close browser tab page Manage G/L Account Master Data. © Copyright. All rights reserved. 9 Unit 3 Exercise 4 Examine Company-Code-Specific Settings Business Example Company code data has to be created for a G/L account in order to provide the settings that are specific to a company code. Without the company-code-specific settings for a G/L account, the account cannot be posted to in that company code. 1. Look at the company code settings of G/L account 21100000 in company codes 1010 and 1710. What are the account currencies in company code 1010 and company code 1710? 10 © Copyright. All rights reserved. Unit 3 Solution 4 Examine Company-Code-Specific Settings Business Example Company code data has to be created for a G/L account in order to provide the settings that are specific to a company code. Without the company-code-specific settings for a G/L account, the account cannot be posted to in that company code. 1. Look at the company code settings of G/L account 21100000 in company codes 1010 and 1710. What are the account currencies in company code 1010 and company code 1710? a) Go to the Fiori Launchpad and choose the tile Manage G/L Account Master Data in the General Ledger group of the Launchpad. b) Enter the following data: Field Name Value Chart of Accounts YCOA G/L Account 21100000 c) Choose Go. d) Click on the G/L Account number 21100000. e) Under the Company Code Data section of the screen, you will find the following result: The account currency in Company Code 1010 is EUR. The currency USD is used in company code 1710. f) Remain on this screen for the next exercise. © Copyright. All rights reserved. 11 Unit 3 Exercise 5 Identify Reconciliation Accounts Business Example Identify reconciliation accounts for subledger accounts. 1. View the company-code-specific settings for G/L account 21100000 in company code 1010. Is this account a reconciliation account? If so, for which subsidiary ledger? Determine this for accounts 12100000 and 16002000 in the same company code. 2. Can you make G/L account postings to these accounts? 12 © Copyright. All rights reserved. Unit 3 Solution 5 Identify Reconciliation Accounts Business Example Identify reconciliation accounts for subledger accounts. 1. View the company-code-specific settings for G/L account 21100000 in company code 1010. Is this account a reconciliation account? If so, for which subsidiary ledger? Determine this for accounts 12100000 and 16002000 in the same company code. a) If you have closed the tile Manage G/L Account Master Data in the previous task, go to Fiori Launchpad and choose tile Manage G/L Account Master Data in the General Ledger group of the Launchpad. Field Name Value Chart of Accounts: YCOA G/L Account: 21100000 b) Choose Go. c) Choose the G/L account number 21100000 in the items list. d) Choose Company Code 1010 under tab Company Code Data, to display the company- code-specific settings. You will find the corresponding field Recon. Account for Account type in the Account Control tab page of the screen. The value Vendors is entered in this field. This is a reconciliation account for accounts payable. e) Choose Back to close the company code specific data. f) Close the window G/L Account: 21100000, Paybls Domestic. g) Determine if accounts 12100000 and 16002000 are reconciliation accounts by repeating the steps above. Account 12100000: Clearing account for customers Account 16002000: Clearing account for assets 2. Can you make G/L account postings to these accounts? a) No. Clearing accounts cannot be posted to directly in the General Ledger. They can only be posted to indirectly with the help of subledgers. © Copyright. All rights reserved. 13 What is the difference between the Company Code View and the Chart of Accounts view in tile Display Chart of Accounts? 3. . Unit 3 Exercise 6 Display a Chart of Accounts Business Example Display a chart of accounts for a company code. 1. 14 © Copyright. 2. Note the location of G/L account 21100000 (Trade Payables Domestic) in the Financial Statement Version 1010. Create the Chart of Accounts for company code 1010. All rights reserved. Note its financial statement item name and all items above it in the financial statement version hierarchy. Note the location of a G/L account in a financial statement version. The Company Code view lists the accounts for which specific settings have been created for a certain company code. b) Choose Enter. Note the location of G/L account 21100000 (Trade Payables Domestic) in the Financial Statement Version 1010. c) In the first page. 3. Create the Chart of Accounts for company code 1010. d) Choose Chart of Accounts View to display the G/L accounts created for chart of accounts. © Copyright. b) Enter the G/L account number into the field with the text Search and choose the magnifying glass to display the account. a) Choose the tab Financial Statement Version on the first screen and select the line for FSV 1010 to display the G/L accounts with the hierarchy of the financial statement version. The chart of accounts segment contains general information on an account that applies to all company codes. a) Go to the Fiori Launchpad and choose the tile Display Chart of Accounts in the General Ledger group of the Launchpad. Result: The Company Code field disappears in the filter bar. to display the G/L accounts with the hierarchy of the financial statement version. The Chart of Accounts View contains the accounts for which the chart of accounts segment has been created. choose the tab Financial Statement Version and the line with FSV 1010. Note the location of a G/L account in a financial statement version. What is the difference between the Company Code View and the Chart of Accounts view in tile Display Chart of Accounts? a) Select Chart of Accounts View tab. 15 . Note its financial statement item name and all items above it in the financial statement version hierarchy. All rights reserved. 1. Unit 3 Solution 6 Display a Chart of Accounts Business Example Display a chart of accounts for a company code. Select Chart of Accounts tab and choose below line: Field Name Value Chart of Accounts YCOA b) Choose Company Code View and enter Company Code 1010 to display the G/L accounts for company code 1010. 2. Accounts payable → Residual maturity less 1 year → Trade Payables Domestic 16 © Copyright.Unit 3: General Ledger (G/L) Accounting The account is noted in the financial statement version as follows: LIABILITIES → C. . Payables → 4. All rights reserved. replace the ## characters with the number that your instructor assigned you. Unit 3 Exercise 7 Create a G/L Account Business Example Your company (company code 1010) needs a new G/L account for a planned increase in capital. Create G/L account in chart of accounts. Choose the tile Manage G/L Account Master Data in the Fiori Launchpad. you need to define the company-code-specific settings with the following values: Field Name Value Tab page Control Data Account Currency EUR Only Balance in Local Currency Select Tab page Create/Bank/Interest Field Status Group YB01 © Copyright. when a value includes ##. Note: In this exercise. Create the G/L account 310000## in chart of accounts YCOA. All rights reserved. Before postings can be made to G/L account 310000## in company code 1010. Create the new G/L account with the following values: Field Name Value G/L Account 310000## Chart of Accounts YCOA Account Type Balance Sheet Account Account Group SAKO (G/L accounts (general)) Short Text Capital Increase ## G/L Account Long Text Capital Increase Group ## Group Account Number 31000000 (Common Stock) 2. 17 . 1. 18 © Copyright. All rights reserved. The Field Status Group determines the screen layout for document entry. The Account group in the Chart of Accounts segment of the G/L account determines the fields for the entry screens if you create or change a master record in the company code. Result: You have created a G/L account on Chart of Accounts YCOA and Company Code 1010.Unit 3: General Ledger (G/L) Accounting Note: Don’t mix up the Field Status Group with the G/L Account Group. . Create the new G/L account with the following values: Field Name Value G/L Account 310000## Chart of Accounts YCOA Account Type Balance Sheet Account Account Group SAKO (G/L accounts (general)) Short Text Capital Increase ## G/L Account Long Text Capital Increase Group ## Group Account Number 31000000 (Common Stock) a) Go to the Fiori Launchpad and choose the tile Manage G/L Account Master Data in the General Ledger group of the Launchpad. 1. 19 . Create G/L account in chart of accounts. when a value includes ##. Choose the tile Manage G/L Account Master Data in the Fiori Launchpad. Unit 3 Solution 7 Create a G/L Account Business Example Your company (company code 1010) needs a new G/L account for a planned increase in capital. b) Choose Add and enter the following data: Field Name Value G/L Account 310000## Chart of Accounts YCOA Account Type Balance Sheet Account Account Group SAKO (G/L accounts (general)) Short Text Capital Increase ## G/L Account Long Text Capital Increase Group ## © Copyright. Create the G/L account 310000## in chart of accounts YCOA. All rights reserved. replace the ## characters with the number that your instructor assigned you. Note: In this exercise. . d) Remain on this screen for the next task. you need to define the company-code-specific settings with the following values: Field Name Value Tab page Control Data Account Currency EUR Only Balance in Local Currency Select Tab page Create/Bank/Interest Field Status Group YB01 Note: Don’t mix up the Field Status Group with the G/L Account Group. b) Choose Add in the Company Code Data section of the screen. The Field Status Group determines the screen layout for document entry. All rights reserved. Before postings can be made to G/L account 310000## in company code 1010. Result: You have created a G/L account on the chart of accounts level. a) Choose Edit and choose Company Code Data. e) Choose Save.Unit 3: General Ledger (G/L) Accounting Field Name Value Group Account Number 31000000 (Common Stock) c) Choose the icon SAVE. 2. 20 © Copyright. The Account group in the Chart of Accounts segment of the G/L account determines the fields for the entry screens if you create or change a master record in the company code. Field Name Value New Company Code Assignment 1010 c) Enter the following values: Field Name Value Tab Control Data Account Currency EUR Only Balance in Local Currency Select Tab Create/Bank/Interest Field Status Group YB01 d) Choose OK. 21 . © Copyright. All rights reserved. Solution 7: Create a G/L Account Result: You have created a G/L account on Chart of Accounts YCOA and Company Code 1010. 1. Capital and reserves → 2011000 I. Assign it to the financial statement subfolder 2011010 1. . Note: In this exercise. when a value includes ##. Subscribed capital. All rights reserved. 22 © Copyright. Subscribed capital. You will find this subfolder under 2000000 Liabilities → 2010000 A. replace the ## characters with the number that your instructor assigned you. Unit 3 Exercise 8 Enter an Account into a Financial Statement Version Business Example Enter the new G/L account 310000## in the financial statement version 1010 so that it appears as the correct balance sheet item when the balance sheet is run. The new account has to be entered in financial statement version 1010. Note: In this exercise. Unit 3 Solution 8 Enter an Account into a Financial Statement Version Business Example Enter the new G/L account 310000## in the financial statement version 1010 so that it appears as the correct balance sheet item when the balance sheet is run. when a value includes ##. c) Choose Financial Statement Items. © Copyright. Subscribed capital and choose Assign Accounts at the top of the screen. You will find this subfolder under 2000000 Liabilities → 2010000 A. d) If you are in Display mode. Subscribed capital balance sheet item by clicking the folder icon in front of the balance sheet item. 1. e) Drill down to the 2000000 Liabilities → 2010000 A. Subscribed capital → 2011010 — 1. b) Click into the empty field left of Financial Statement Version 1010 to mark the complete line. Capital and reserves → 2011000 I. Subscribed capital. a) Go to the Fiori Launchpad and choose the tile Maintain Financial Statement Version in the General Ledger group of the Launchpad. Assign it to the financial statement subfolder 2011010 1. To Acct. h) Select D & C (for debit and credit balance). The new account has to be entered in financial statement version 1010. All rights reserved. use the Next Page icon at the bottom right of the dialog box to insert an empty row. Caution: Do not type over an existing account as you will replace it with your account. 23 . choose Structure → Display < . Subscribed capital. f) Select 2011010 1.> Change to switch into Change mode. replace the ## characters with the number that your instructor assigned you.. If you do not see a free row where you can enter your account. g) Insert the interval 310000## to 310000## in the line From Acct. Capital and reserves → 2011000 I. If you are asked for customizing request choose Create button and enter a Short description for your request. j) Choose Save. 24 © Copyright. . Then the changes performed are included in the new customizing request.Unit 3: General Ledger (G/L) Accounting i) Choose Continue. All rights reserved. Post G/L Account Document with the Fiori App Use the Fiori app Post General Journal Entries to post the following document: In company code 1010. You now need to enter a G/L account posting for this business transaction. Use the account 24098300 (Capital Reserve) for the offsetting line item. For the consolidated group. The posting is to be made to profit center T-PCA##. Select the screen variant Z_WITH_PROFIT_CENTER.000 increase in capital with corporate funds. Choose the current date as the posting and document date. 1. All rights reserved. Enter the increase in capital using the Fiori app Post General Journal Entries in the General Ledger group of the Launchpad. replace the ## characters with the number that your instructor assigned you. it has been decided that financial statements are to be created for each profit center. © Copyright. 25 . Unit 3 Exercise 9 Enter a G/L Account Posting Using the Fiori App Business Example Your company has just concluded a EUR 200. Enter Capital increase group ## in the Header Text field. Note: In this exercise. post the increase in capital of EUR 200. when a value includes ##.000 to account 310000##. a) Go to the Fiori Launchpad and choose the tile Post General Journal Entries in the General Ledger group of the Launchpad. .000 increase in capital with corporate funds. Choose the current date as the posting and document date. Choose OK to add the variant to your personalized screen variant list. Select the screen variant Z_WITH_PROFIT_CENTER. All rights reserved. replace the ## characters with the number that your instructor assigned you. For the consolidated group.000 to account 310000##. You now need to enter a G/L account posting for this business transaction. Use the account 24098300 (Capital Reserve) for the offsetting line item. post the increase in capital of EUR 200. choose Manage to select this variant from the Manage Screen Variants list. Enter Capital increase group ## in the Header Text field. c) Enter the following header data: Field Name Value Document Date Current date 26 © Copyright. when a value includes ##. Unit 3 Solution 9 Enter a G/L Account Posting Using the Fiori App Business Example Your company has just concluded a EUR 200. Note: In this exercise. 1. Post G/L Account Document with the Fiori App Use the Fiori app Post General Journal Entries to post the following document: In company code 1010. it has been decided that financial statements are to be created for each profit center. Enter the increase in capital using the Fiori app Post General Journal Entries in the General Ledger group of the Launchpad. b) Open the screen variant list on the upper left hand side of the screen and select the variant Z_WITH_PROFITCENTER from the list. Note: If the screen variant Z_WITH_PROFIT_CENTER is not listed. The posting is to be made to profit center T-PCA##. 27 . Result: Document XXXXXXXXX (Current year. enter the following data: Field Name Value G/L Account 24098300 Debit Amount 200000 e) Choose the arrow at the beginning of the line or press Enter to open the Details and Account Assigment line item fields. © Copyright. All rights reserved. Enter the following account assignment: Field Name Value Profit Center T—PCA## f) Choose Enter. Result: The segment 1000_A. enter the following data: Field Name Value G/L Account 310000## Credit Amount 200000 i) Choose Simulate on the bottom right of the screen. Solution 9: Enter a G/L Account Posting Using the Fiori App Field Name Value Posting Date Current date Journal Entry Type SA Company Code 1010 Transaction Currency EUR Header Text Capital increase group ## d) In the first line of the items. h) In the second line of the items. k) Return to the Fiori Launchpad screen by choosing Home. j) Choose Post on the bottom right of the screen. 1010) was posted successfully. derived from the profit center T-PCA## will be displayed as further account assignment. g) Choose the arrow at the beginning of the line to close the Details and Account Assignment line item fields. Display the balance. 28 © Copyright. . To display the account balance. Check the transaction figures and the balance of account 24098300 in company code 1010 and profit center T-PCA##. In the balances display. Note: In this exercise. Unit 3 Exercise 10 Display a G/L Account Posting Business Example Ensure that the posting was completed properly. when a value includes ##. use the Fiori app Display G/L Account Balances. 4.000? Did all groups not make their debit posting to this account? What happened to the postings of the other groups? 2. display the line items of the account 24098300 for your profit center T-PCA## only. Why do you see only one balance of EUR 200. 1. click the balance column of the current period to display all line items that were posted to this account for your profit center T-PCA##. All rights reserved. replace the ## characters with the number that your instructor assigned you. What do you have to do in order to see the entire amount that was posted by all groups to account 24098300? 3. Starting from the Display G/L Account Balances Fiori app. Switch from the line item display to the display of the FI document. Check the balance of account 24098300 for your profit center T-PCA## only and take a look at the document. c) Choose More Filters (X) and select Profit Center. © Copyright. Check the transaction figures and the balance of account 24098300 in company code 1010 and profit center T-PCA##. Unit 3 Solution 10 Display a G/L Account Posting Business Example Ensure that the posting was completed properly. 29 . 1. d) Choose OK. Check the balance of account 24098300 for your profit center T-PCA## only and take a look at the document. Display the balance. when a value includes ##. Enter the following data: Field Name Value Ledger 0L Company Code 1010 G/L Account 24098300 Ledger Fiscal Year Current year Period From Current period Period To Current period b) Choose Filters (X). All rights reserved. replace the ## characters with the number that your instructor assigned you. f) Choose Go. use the Fiori app Display G/L Account Balances. To display the account balance. e) Enter Profit Center T-PCA## and select the checkbox on the right hand side to also display this filter in the Fiori app header. Note: In this exercise. Why do you see only one balance of EUR 200.000? Did all groups not make their debit posting to this account? What happened to the postings of the other groups? a) Go to the Fiori Launchpad and choose the tile Display G/L Account Balances in the General Ledger group of the Launchpad. c) To display the FI document. Starting from the Display G/L Account Balances Fiori app.Unit 3: General Ledger (G/L) Accounting You see a balance of EUR 200. click the balance column of the current period. 4. click the balance column of the current period to display all line items that were posted to this account for your profit center T-PCA##. b) Choose Manage Journal Entries in the Related Apps section of the window.000 because you have limited the selection to your own profit center T-PCA##. 30 © Copyright. you have to execute the selection again. 3. Since the transaction figures are kept for each profit center. . What do you have to do in order to see the entire amount that was posted by all groups to account 24098300? a) To display the total balance for all profit centers. d) Return to the Fiori Launchpad screen by choosing Home. All other groups posted to different profit centers. a) Click on the Journal Entry number of your just-booked journal entry. All rights reserved. you can view the account balance for just your profit center. g) Stay on this screen for the next exercise steps. In the balances display. a) To display the line items of account 24098300 for your profit center T-PCA##. leaving the Profit Center field blank in the filter fields. Switch from the line item display to the display of the FI document. choose the Back to Journal Entry button on the lower right hand side of the screen. 2. display the line items of the account 24098300 for your profit center T-PCA## only. using the General posting transaction in the SAP Easy Access Menu. Note: In this exercise. Use the screen for the complex posting of G/L account documents in the SAP Easy Access Menu to debit account 24098300 and credit account 310000## for your profit center T-PCA##. when a value includes ##. 31 . Unit 3 Exercise 11 Enter a Complex G/L Account Posting Business Example Post the same accounting process (increase in capital) for company code 1010 as you did before. replace the ## characters with the number that your instructor assigned you. © Copyright. 1. Use the document type SA and the current date as the document and posting date. All rights reserved. using the General posting transaction in the SAP Easy Access Menu. Alternatively. 1. replace the ## characters with the number that your instructor assigned you. Use the screen for the complex posting of G/L account documents in the SAP Easy Access Menu to debit account 24098300 and credit account 310000## for your profit center T-PCA##. Use the document type SA and the current date as the document and posting date. Note: In this exercise. Field Name Value Document date Today’s date Document type SA Company code 1010 Posting date Today’s date Period Current period Currency EUR First line item Posting key 40 Account 24098300 b) Choose Enter. Unit 3 Solution 11 Enter a Complex G/L Account Posting Business Example Post the same accounting process (increase in capital) for company code 1010 as you did before. choose Accounting → Financial Accounting → General Ledger → Document Entry → General Posting. enter the transaction code F–02. .000 Profit center T-PCA## (Press button More to enter the Profit Center) Next line item 32 © Copyright. All rights reserved. Enter the following data: Field Name Value Amount 200. when a value includes ##. a) On the SAP Easy Access screen. Enter the following data: Field Name Value Amount 200. All rights reserved. © Copyright. Choose Post.000 d) Post your document. 33 . e) Return to the SAP Easy Access screen. Solution 11: Enter a Complex G/L Account Posting Field Name Value Posting key 50 Account 310000## c) Choose Enter. Run the financial statement for the current posting period (for current year and previous year). 1. All rights reserved. Note: In this exercise. Unit 3 Exercise 12 Display a Financial Statement Business Example Run a (restricted) balance sheet to see if the postings to your new account 310000## are also displayed in the balance sheet. . when a value includes ##. replace the ## characters with the number that your instructor assigned you. Hint: If your postings show up in the section All Accounts under Accounts not assigned. in practice. you would have to alter the financial statement version and include your new account. Choose the Fiori app Display Financial Statement to run the balance sheet for your account 310000## in company code 1010 using financial statement version 1010. 34 © Copyright. replace the ## characters with the number that your instructor assigned you. Unit 3 Solution 12 Display a Financial Statement Business Example Run a (restricted) balance sheet to see if the postings to your new account 310000## are also displayed in the balance sheet. Note: In this exercise. you would have to alter the financial statement version and include your new account. b) Enter the following data in the screen: Field Name Value Company Code 1010 Ledger 0L Financial Statement Version 1010 Fin. Choose the Fiori app Display Financial Statement to run the balance sheet for your account 310000## in company code 1010 using financial statement version 1010. when a value includes ##. Run the financial statement for the current posting period (for current year and previous year). All rights reserved. d) Choose BALANCE SHEET. in practice. Type Normal End Period Current period and current year Comparison End Period Current period and current year – 1 Currency EUR c) Choose Go. © Copyright. Hint: If your postings show up in the section All Accounts under Accounts not assigned. 1. a) Go to the Fiori Launchpad and choose the tile Display Financial Statement in the General Ledger group of the Launchpad. 35 . State. All rights reserved. Subscribed capital –> . Result: The G/L account is displayed in the balance sheet hierarchy under L I A B I L I T I E S –> A. Subscribed capital –> 1. . f) Return to the Fiori Launchpad screen by choosing Home. Capital and reserves –> I.Unit 3: General Ledger (G/L) Accounting e) Enter the G/L account number 310000## into the search field on the right hand side and choose the magnifying glass button to search in the hierarchy. 36 © Copyright. when a value includes ##. © Copyright. The lease has been signed and the accounting department needs to create a master record for the landlord. Note: In this exercise. replace the ## characters with the number that your instructor assigned you. create the Business Partner master record number LANDLORD## for the landlord. 1. A real estate agency is helping you to find an apartment for the employee. CUST/SUPL) (BPAB). All rights reserved. In company code 1010. Unit 4 Exercise 13 Create a Vendor Master Record Business Example Your company is expecting a foreign employee to arrive next month who will be spending a year in Germany.numb (a-z. and Grouping Ext. Business Partner role FI Vendor (FLVN00). alpha-num. The monthly rental payments will be made and monitored using this master record. The master record should belong to Business Partner Category Person. 37 . create the Business Partner master record number LANDLORD## for the landlord. The master record should belong to Business Partner Category Person. c) Enter the following data: Field Name Value Business Partner LANDLORD## Grouping Ext. In company code 1010.numb (a-z. b) Choose the Create Person button. replace the ## characters with the number that your instructor assigned you. Note: In this exercise. All rights reserved. alpha-num. Unit 4 Solution 13 Create a Vendor Master Record Business Example Your company is expecting a foreign employee to arrive next month who will be spending a year in Germany. alpha-num. A real estate agency is helping you to find an apartment for the employee. f) On the Address tab. e) Choose Create in the Change to another BP role in create mode window. . CUST/ SUPL) Create in BP role FI Vendor d) Choose Enter. and Grouping Ext.numb (a-z. a) Go to the Fiori Launchpad and choose the tile Maintain Business Partner in the Accounts Payable group of the Launchpad. 1. The monthly rental payments will be made and monitored using this master record. CUST/SUPL) (BPAB). enter the following data: Field Name Value Title Title of your choice First name First name of your choice Last name Last name of your choice 38 © Copyright. when a value includes ##. Business Partner role FI Vendor (FLVN00). The lease has been signed and the accounting department needs to create a master record for the landlord. num- ber of your choice + ## (replace the ## characters with the number that your instructor assigned you). enter the following data: Field Name Value Section Personal Data (Sex) Enter Personal Data of your choice h) On the Payment Transactions tab. enter the following data: Field Name Value Section Bank Details ID 01 Ctry DE Bank Key 99999998 Bank acct 5–digit numeric Bank acct. j) Choose Company Code in the icon list bar below the window title Create Person: Role FI VENDOR. All rights reserved. Solution 13: Create a Vendor Master Record Field Name Value Correspondence lang. i) Choose Maintain IBAN and confirm the proposed IBAN with Enter. Choose the language of your country Search term 1 Group ## Street/House number Street/House number of your choice Postal Code 5–digit numeric Postal Code of your choice (replace the ## charac- ters with the number that your instructor assigned you City Hamburg Country DE Region HH g) On the Identification tab. Enter the bank account number without the “+”. to add the following company-code-specific data: Field Name Value Company Code 1010 k) Choose Enter and add the following data on the tab page Supplier: Account Management: © Copyright. 39 . Unit 4: Accounts Payable Field Name Value Reconciliation acct. 21100000 Sort key 001 l) Choose tab page Supplier: Payment Transactions and enter the following data: Field Name Value Terms of Payment 0001 (Payable immediately Due net) Payment methods T (SEPA Credit Transfer) m) Choose Save. n) Close the browser tab page Maintain Business Partner. 40 © Copyright. All rights reserved. Unit 4 Exercise 14 Create a Vendor List Business Example Accounting transactions involving suppliers are recorded in the accounts payable subledger. The accounts are technically divided into account groups. When creating a Business Partner, the selected Business Partner Grouping is assigned to an account group in the accounts payable subledger in customizing. Display Vendor List You want the system to create an overview of the existing vendor master data by listing these records. You are particularly interested in the accounts in account group SUPL. 1. Create a list of all vendors in company code 1010. 2. Create the list for a specific account group. Use a dynamic selection to create a list of all vendors in account group SUPL. Display your vendor Landlord##. © Copyright. All rights reserved. 41 Unit 4 Solution 14 Create a Vendor List Business Example Accounting transactions involving suppliers are recorded in the accounts payable subledger. The accounts are technically divided into account groups. When creating a Business Partner, the selected Business Partner Grouping is assigned to an account group in the accounts payable subledger in customizing. Display Vendor List You want the system to create an overview of the existing vendor master data by listing these records. You are particularly interested in the accounts in account group SUPL. 1. Create a list of all vendors in company code 1010. a) On the SAP Fiori screen, choose Vendor List. Alternatively, enter the transaction code S_ALR_87012086 in SAP Easy Access Menu. Enter the following data: Field Name Value Company code 1010 Search help ID K (Suppliers by Company Code) b) Choose Execute (F8). c) Choose the Back button to return to the vendor list initial screen. 2. Create the list for a specific account group. Use a dynamic selection to create a list of all vendors in account group SUPL. Display your vendor Landlord##. a) On the vendor list initial screen, enter the following data: Field Name Value Company code 1010 Search help ID K (Suppliers by Company Code) b) Choose the Dynamic selections icon. c) In the structure on the left side of the screen, select Account Group and then the Copy Selected icon . This copies the field to the Dynamic selections area. Enter the following data: 42 © Copyright. All rights reserved. Solution 14: Create a Vendor List Field Name Value Account group SUPL d) Choose Execute (F8). The list of vendors in company code 1010 that were created using account group SUPL is displayed. e) In the menu bar, choose Edit → Find... f) Enter Landlord## into the search field. g) Choose Enter. h) Click on Landlord## in the No. of hits: result list. i) To return to the SAP Easy Access screen, choose Back twice. © Copyright. All rights reserved. 43 Unit 4 Exercise 15 Enter a Vendor Invoice Business Example Your company uses SAP S/4HANA as an integrated system. The open vendor items are normally posted to the vendors' accounts through invoice verification in Materials Management (MM). Vendor invoices are posted directly in accounts payable in exceptional cases only, such as in the previous rent scenario. The real estate agent invoices a commission of EUR 4,400 for services rendered. The invoice includes input tax (tax code 1l) of 10 percent, that is EUR 400. A master record already exists for this real estate agency. The number of the master record is T-AV##. The commission invoice has the previous day as the invoice date and was sent directly to the accounting department, without going through the logistics invoice verification. The invoice number is 1##. The payment terms used are ZB01. Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Choose the Fiori App Create Incoming Invoices and post the invoice to your Cost Center T-CCA##. Use the Z_WITH_COST_CENTER screen variant. Use the G/L account 65001000 as an offsetting account. Enter the invoice number 1## in the Reference field and enter Real estate commission group ## as the text. Enter Payment Term ZB01 Make a note of the accounting document number. 2. Use the Fiori app Display Supplier Balances to check whether an open item was created for the supplier account when your document was posted. Identify the open item that was generated by your document. 3. To view the whole document, click on the document number you noted down to identify your document, and choose the Manage Journal Entries entry. Although you entered only two items (a vendor item and an expense item), the displayed document also contains a third item. What sort of item is it and how was it generated? Note: This fact sheet displays contextual information about the G/L Accounting Document. You can navigate to its related business objects and you can access related transactions in operational systems. 4. Which reconciliation account is defined in the master record of the supplier T-AV##? 5. Choose the Display G/L Account Balances Fiori App to check whether the commission amount has been posted to this reconciliation account in the General Ledger. Restrict the 44 © Copyright. All rights reserved. Exercise 15: Enter a Vendor Invoice balance display to your profit center. All rights reserved. © Copyright. T-PCA## (derived from the cost center T-CCA## automatically based on the Customizing settings). 45 . c) On the Basic data tab page. Use the G/L account 65001000 as an offsetting account. . The invoice includes input tax (tax code 1l) of 10 percent. replace the ## characters with the number that your instructor assigned you. Enter Payment Term ZB01 Make a note of the accounting document number. Choose the Fiori App Create Incoming Invoices and post the invoice to your Cost Center T-CCA##. enter the following data: Field Name Value Vendor T-AV## Invoice date yesterday’s date Posting Date today's date 46 © Copyright. A master record already exists for this real estate agency. The invoice number is 1##. Field Name Value Company code 1010 Choose Enter. Vendor invoices are posted directly in accounts payable in exceptional cases only. such as in the previous rent scenario. 1. The open vendor items are normally posted to the vendors' accounts through invoice verification in Materials Management (MM). a) Go to the Fiori Launchpad and choose the tile Create Incoming Invoices in the Accounts Payable group of the Launchpad. that is EUR 400. Note: In this exercise. The commission invoice has the previous day as the invoice date and was sent directly to the accounting department. The number of the master record is T-AV##. All rights reserved. b) Enter the company code if the company code dialog box appears. Enter the invoice number 1## in the Reference field and enter Real estate commission group ## as the text. when a value includes ##.400 for services rendered. Unit 4 Solution 15 Enter a Vendor Invoice Business Example Your company uses SAP S/4HANA as an integrated system. without going through the logistics invoice verification. The real estate agent invoices a commission of EUR 4. Use the Z_WITH_COST_CENTER screen variant. The payment terms used are ZB01. Use the Fiori app Display Supplier Balances to check whether an open item was created for the supplier account when your document was posted. enter Pmnt Terms: ZB01 and press enter. 47 . Caution: Do not choose the Park document icon. Field Name Value Supplier T-AV## Company Code 1010 © Copyright. Solution 15: Enter a Vendor Invoice Field Name Value Reference 1## d) Choose Enter. f) Choose the Tree on button. 2. h) Make a note of the accounting document number: ___________________ i) Close the Create Incoming Invoices browser tab. Open the Screen variants for items folder.curr. Enter this data: Field Name Value Amount 4400 Tax amount 400 Tax code (1I – 10% Input Tax (training)) Text *Real estate commission group ## e) In the Payment tab. Identify the open item that was generated by your document. a) Go to the Fiori Launchpad and choose the tile Display Supplier Balances in the Accounts Payable group of the Launchpad. All rights reserved. 4000 Tax code 1I Cost center T-CCA## g) Choose Post. Select the Z_WITH_COST_CENTER variant with a double click. Note the link to the vendor master record on the right of the screen. Enter the following data: Field Name Value G/L account 65001000 D/C Debit Amount in Doc. All rights reserved. 3. Enter the following data on the Find tab page: Field Name Value Business Partner T-AV## b) Choose Start to find the business partner. f) Choose Back on the upper left hand side of the screen. Result: A list of open items appears. 4. e) Click on the account number 12600000 to display the G/L account text. e) Choose Company Code in the upper part of the screen. c) Double-click on the (Business) Partner number T-AV##. What sort of item is it and how was it generated? Note: This fact sheet displays contextual information about the G/L Accounting Document. The tax code you entered determines which account the tax is posted to. d) Select BP role FI Vendor. f) Enter the company code 1010 and press Enter. 48 © Copyright. the displayed document also contains a third item. . Which reconciliation account is defined in the master record of the supplier T-AV##? a) Go to the Fiori Launchpad and choose the tile Maintain Business Partner in the Accounts Payable group of the Launchpad. c) Refer to the Items section and view the third item. You can navigate to its related business objects and you can access related transactions in operational systems.Unit 4: Accounts Payable Field Name Value Fiscal Year Current year b) Choose Go. click on the document number you noted down to identify your document. To view the whole document. and choose the Manage Journal Entries entry. g) Choose Home to go back to the Fiori Launchpad. a) Click on the document number you noted down to identify your document. d) Stay on this screen for the next exercise step. c) Click on the balance of the current month. d) Result: An input tax item (Account 12600000) has been automatically generated. b) Choose Manage Journal Entriest on the Document Number screen. Although you entered only two items (a vendor item and an expense item). h) Click on the balance of the current period to display the value that you entered. e) Enter the Profit Center T-PCA##. All rights reserved. select the checkbox on the right hand side. Field Name Value Ledger 0L (Leading Ledger) Company Code 1010 G/L Account 21100000 Ledger Fiscal Year Current year Period From Current period Period To Current period Profit Center T-PCA## Note: Steps b to g are only required if the Profit Center field is not offered as the filter field. Restrict the balance display to your profit center. g) Close the Maintain Business Partner browser tab. i) Choose Home to go back to the Fiori Launchpad. d) Confirm your selection with OK . 5. c) Choose the More Filters (X) entry and select the Profit Center checkbox. © Copyright. 49 . T-PCA## (derived from the cost center T-CCA## automatically based on the Customizing settings). the number is 21100000. Solution 15: Enter a Vendor Invoice Result: You find the reconciliation account on the Supplier: Account Management tab page. In this case. f) To add the Profit Center field to the filter bar. Choose the Display G/L Account Balances Fiori App to check whether the commission amount has been posted to this reconciliation account in the General Ledger. a) Go to the Fiori Launchpad and choose the tile Display G/L Account Balances in the General Ledger group of the Launchpad. g) Choose Go. b) Choose Filters (X). 1. Enter the invoice number in the Reference field and enter Inspection costs group ## as the text. What distinguishes the Entry View from the Leading Ledger view? 50 © Copyright. Display the document. and EUR 400 to cost center T-CCB##.100. when a value includes ##. Post the invoice from supplier T-AC90 using the Fiori app Create Incoming Invoices on the two cost centers specified (T-CCA## and T-CCB##). The invoice refers to two different cost centers and thus two different profit centers. The G/L account assignment is to account 65003000 (Vehicle Costs). Use the G/L account 65003000 as an offsetting account. EUR 600 is attributed to the cost center. The invoice has the previous day as the invoice date and was sent directly to the accounting department. Segment. Note: In this exercise. Use the Z_WITH_COST_CENTER screen variant. Unit 4 Exercise 16 Enter a Vendor Invoice with Document Splitting Business Example We receive a service invoice for the inspection of two company cars. Note down the accounting document number. Call up the relevant document view. Choose a layout in which the Profit Center field is displayed. Profit Center. EUR 100. T-CCA##. Functional Area). that is. . choose layout / AC_1 (Layout with Cost Center. 2. The invoice has the number 4##. All rights reserved. A master record already exists for the car dealership (vendor number T-AC90). replace the ## characters with the number that your instructor assigned you. You want to make sure that this document is suitable for creating financial statements at profit center level. Display the document. The invoice amount is EUR 1. without going through logistics invoice verification. The amount includes input tax (tax code 1l) of 10 percent. Use the option to switch between each document view. Use a layout in which all the relevant fields are displayed. If this is not the case. replace the ## characters with the number that your instructor assigned you. 1. The amount includes input tax (tax code 1l) of 10 percent. The invoice refers to two different cost centers and thus two different profit centers. without going through logistics invoice verification. when a value includes ##. Use the Z_WITH_COST_CENTER screen variant. The invoice has the number 4##. Call up the relevant document view. Post the invoice from supplier T-AC90 using the Fiori app Create Incoming Invoices on the two cost centers specified (T-CCA## and T-CCB##). Unit 4 Solution 16 Enter a Vendor Invoice with Document Splitting Business Example We receive a service invoice for the inspection of two company cars. The invoice amount is EUR 1. You want to make sure that this document is suitable for creating financial statements at profit center level. The G/L account assignment is to account 65003000 (Vehicle Costs). Display the document. Note: In this exercise.100. The invoice has the previous day as the invoice date and was sent directly to the accounting department. b) Enter the following company code if the company code dialog box appears: Field Name Value Company code 1010 c) Press Enter. EUR 100. that is. Use the G/L account 65003000 as an offsetting account. a) Go to the Fiori Launchpad and choose the tile Create Incoming Invoices in the Accounts Payable group of the Launchpad. d) On the Basic data tab page. T-CCA##. Enter the invoice number in the Reference field and enter Inspection costs group ## as the text. and EUR 400 to cost center T-CCB##. A master record already exists for the car dealership (vendor number T-AC90). Note down the accounting document number. Choose a layout in which the Profit Center field is displayed. 51 . enter the following data: Field Name Value Vendor T-AC90 Invoice date <yesterday’s date> © Copyright. All rights reserved. EUR 600 is attributed to the cost center. j) Make a note of the accounting document number. Use the option to switch between each document view. Enter the following data: Field Name Value Amount 1100 Tax amount 100 Tax code (1I – 10% Input Tax (training)) Text *Inspection costs group ## h) Select the Tree on button. 400 Tax code 1I Cost center T-CCB## i) Choose Post. 2. Do not choose the Park document icon. g) A link to the vendor master record is now shown on the right of the screen. Enter the following in separate line items: Field Name Value G/L account 65003000 D/C Debit Amount in doc. select the variant. f) Confirm warning messages with Enter.Unit 4: Accounts Payable Field Name Value Posting date <today’s date> Reference 4## e) Choose Enter. Z_WITH_ COST_ CENTER. If this is not the case. k) Do not close the Create Incoming Invoices browser tab page. Display the document. In the Screen variants for items folder. Use a layout in which all the relevant fields are displayed. curr. choose layout / 52 © Copyright. All rights reserved. . curr. 600 Tax code 1I Cost center T-CCA## Field Name Value G/L accountt 65003000 D/C Debit Amount in doc. What distinguishes the Entry View from the Leading Ledger view? a) Choose Document → Display in the menu bar. 53 . All rights reserved. Segment. Result: Instead of the four line items. Functional Area). Profit Center. b) On the line item level. Profit Center. six are displayed in the Leading Ledger view (the ledger views are also called general ledger or split views). The vendor line item and the tax item are displayed without profit center and segment assignment. You see the three line items that you entered and the tax item generated automatically by the system. Funct. the system automatically splits the document according to the Customizing settings. When the document is posted. Note: To ensure that the balance sheet can also be created at profit center and/or segment level. Solution 16: Enter a Vendor Invoice with Document Splitting AC_1 (Layout with Cost Center. Result: You are in the data entry view. © Copyright. This is why document splitting is used. Area) from the Layout Setting Global drop down list. Segment. the balance must be zero in the document at profit center and/or segment level. Display Document: Data Entry View. d) Close the Create Incoming Invoices browser tab. This ensures that the balance for each profit center is zero. choose the layout variant /AC_1 (Layout with Cost Center. c) Choose the General Ledger View button to switch from the Data Entry View to the General Ledger View of Ledger 0L. After the amounts in the G/L account have been split. This layout shows that the two expense items refer to different profit centers and segments. the amounts for the vendor payables and tax items are split in the same way. 54 © Copyright. Note: In this exercise. (Use the screen variant Z_WITH_COST_CENTER. vehicle costs. Enter the costs on the T-CAR## order. All rights reserved. Ongoing costs for all vehicles are typically entered in the Vehicles cost center. Enter the incoming invoice under vendor number T-AC90. replace the ## characters with the number that your instructor assigned you. 65003000. when a value includes ##. Use tax code 1l (input tax (training) 10 percent). At the same time. Unit 4 Exercise 17 Enter a Vendor Invoice and Examine the Account Assignments Business Example We receive a service invoice for the inspection of another company car. 2.) Choose the Calculate Tax option. 1. Display the costs in the cost center for Motor Pool – Staff (101101) and the internal order T-CAR##. You receive a service invoice for a company car (internal order: T-CAR##) in the amount of EUR 550. . your company wants to be able to evaluate costs for each vehicle with an internal order. 3. The G/L account type Primary Costs or Revenue has to be assigned to the corresponding expense account in order to post to objects (such as cost center or internal orders) in Controlling. Post the expense to the account. Display the G/L Account type Primary Costs or Revenue for G/L account 65003000 using the Fiori app Manage G/L Account Master Data. replace the ## characters with the number that your instructor assigned you. b) In the filter bar. a) Go to the Fiori Launchpad and choose the tile Manage G/L Account Master Data in the General Ledger group of the Launchpad. The G/L account type Primary Costs or Revenue has to be assigned to the corresponding expense account in order to post to objects (such as cost center or internal orders) in Controlling. Post the expense to the account. 2. d) Close the Manage G/L Account Master Data browser tab page. © Copyright. 55 . You receive a service invoice for a company car (internal order: T-CAR##) in the amount of EUR 550. a) Go to the Fiori Launchpad and choose the tile Create Incoming Invoices in theAccounts Payable group of the Launchpad. when a value includes ##. All rights reserved. Ongoing costs for all vehicles are typically entered in the Vehicles cost center. Note: In this exercise. 65003000. Display the G/L Account type Primary Costs or Revenue for G/L account 65003000 using the Fiori app Manage G/L Account Master Data. enter the following data: Field name Value Chart of Accounts: YCOA G/L Account: 65003000 c) Choose Go to display the G/L account. At the same time. your company wants to be able to evaluate costs for each vehicle with an internal order. (Use the screen variant Z_WITH_COST_CENTER. vehicle costs. 1. Use tax code 1l (input tax (training) 10 percent). Enter the company code if the company code dialog box appears. Enter the costs on the T-CAR## order. 65003000. Result: In the Items section of the screen you see that the G/L account type Primary Costs or Revenue is assigned to the G/L account. Enter the incoming invoice under vendor number T-AC90.) Choose the Calculate Tax option. Unit 4 Solution 17 Enter a Vendor Invoice and Examine the Account Assignments Business Example We receive a service invoice for the inspection of another company car. . enter the following data: Field name Value Vendor T-AC90 Invoice date Yesterday’s date Posting Date Today's date Reference 10## Choose Enter. this cost center is now defined as a real cost center to be posted.Unit 4: Accounts Payable Field name Value Company code 1010 Choose Enter. Enter the following data: Field name Value Amount 550 Calculate tax Tax code 1I – (10% Input Tax) Text *Service invoice company car car## Choose the Tree on button. c) Choose Post. In the master data of the statistical order T-CAR##. 56 © Copyright. select the Z_WITH_COST_CENTER screen variant. Enter the following data: Field name Value G/L acct 65003000 D/C Debit Amount in doc. All rights reserved. Hint: This automatically fills in the cost center 101101 (Motor Pool — Staff) in the line item. In the Screen variants for items folder. Do not choose the Park document icon. 550 Tax code 1I Order T-CAR## b) Choose Enter. A link to the vendor master record is now shown on the right of the screen. curr. On the Basic data tab page. a) Go to the Fiori Launchpad and choose the tile Cost Centers – Plan/Actual in the Controlling group of the Launchpad. Result: You receive an overview of actual costs posted to cost center 101101 in connection with G/L Account Vehicle Costs (= G/L Account number 65003000). d) Go to the Fiori Launchpad and choose the tile Internal Orders – Plan/Actual in the Controlling group of the Launchpad and enter the following data: Field name Value Fiscal Year: Current Year Category: ACT01 Posting Period: is (from the drop-down list) + Current month Company Code: 1010 Order number: T-CAR## e) Choose Go. All rights reserved. 3. © Copyright. Solution 17: Enter a Vendor Invoice and Examine the Account Assignments d) Close the browser tab page Create Incoming Invoices. Display the costs in the cost center for Motor Pool – Staff (101101) and the internal order T-CAR##. f) Close the browser tab Internal Orders – Plan/Actual. 57 . Enter the following data: Field name Value Fiscal Year Current Year Category ACT01 Posting Period is (from the drop-down list) + Current month Company Code 1010 Cost Center: 101101 b) Choose Go. c) Close the browser tab page Cost Centers – Plan/Actual. Result: You receive an overview of actual costs posted to internal order T-CAR## in connection with G/L Account Vehicle Costs (= G/L Account number 65003000). so each group can carry out its own recurring entries. Enter the first of the next month as the settlement period. Unit 4 Exercise 18 Create Recurring Entries Business Example In our rent scenario. 1.000 per month (input tax is 0 percent. Use the text edit format RENT for the item text. To assist you with the entries on the selection screen. replace the ## characters with the number that your instructor assigned you. Use this variant and replace ## with your group number in the three indicated fields. Start the recurring entry program. The recurring entry program must be run once a month so that actual documents are generated from the monthly recurring entry documents. when a value includes ##. Landlord## for the landlord. report variant S4F10 was created. Note: In this exercise. The employee works for cost center T-CCA##. Use 0001 as terms of payment. Note: Replace ## with your group number. Enter contract 0815 as the Reference. Create a recurring entry document for the rent payable. Use the vendor account no. S4F10-##. . 2. then the employee will return to his or her native country. The batch input session would normally be much larger 58 © Copyright. tax code V0) and is due on the first of every month. Caution: It is important that you use only the recurring entry documents for your own user. The rental payments should start next month. It is valid for exactly one year. the rent is EUR 2. The rental agreement has the number 0815. 3. 4. The document should be document type KR. All rights reserved. The offsetting entry is made to account 63005000 (Office/Building Rent). Have the system process the batch input session in the foreground so you can see how batch input processing works. To ensure that the posting and payment of the open rent item is carried out. the open item should be generated automatically. The recurring entry program generates a batch input session that must be processed so the actual documents are posted. Debit the rent to this account. Exercise 18: Create Recurring Entries (depending on the number of recurring entry documents). 59 . Display the related documents of the automatically generated rent item from the batch input session. All rights reserved. and would be processed in the background. Check whether the batch input session has generated an open item for the rent payable. © Copyright. 5. Caution: Process only the session that you created yourself. Unit 4 Solution 18 Create Recurring Entries Business Example In our rent scenario. The rental payments should start next month.000 per month (input tax is 0 percent. 1. All rights reserved. the open item should be generated automatically. To ensure that the posting and payment of the open rent item is carried out. . Landlord## for the landlord. Use the text edit format RENT for the item text. Use 0001 as terms of payment. then the employee will return to his or her native country. Note: In this exercise. Enter the following data: Field Name Value Company Code 1010 First run on <First of the next month> Last run on <First of the preceding month of next year> Interval in months 1 Run date 1 Currency EUR Document type KR Reference Contract 0815 Posting key (PstKy) 31 Account LANDLORD## b) Choose Enter. The document should be document type KR. replace the ## characters with the number that your instructor assigned you. Use the vendor account no. when a value includes ##. The offsetting entry is made to account 63005000 (Office/Building Rent). the rent is EUR 2. The employee works for cost center T-CCA##. It is valid for exactly one year. Create a recurring entry document for the rent payable. tax code V0) and is due on the first of every month. The rental agreement has the number 0815. Enter contract 0815 as the Reference. Debit the rent to this account. a) Go to the Fiori Launchpad and choose the tile Enter Recurring Entry in the Accounts Payable group of the Launchpad. 60 © Copyright. Enter the first of the next month as the settlement period. Start the recurring entry program. Caution: It is important that you use only the recurring entry documents for your own user. g) Close the browser tab page Enter Recurring Entry. 3. If you receive a message about having changed the payment terms. report variant S4F10 was created. a) Got to the Fiori Launchpad and choose the tile Create Posting Documents from Recurring Documents in the Accounts Payable group of the Launchpad. enter the following data: Field Name Value Amount 2000 Tax code V0 Cost center T-CCA## f) Choose Post.” icon. a) From the icon list below the header Create Posting Documents from Recurring Documents. Note the message about the document being stored but not posted. b) Choose the variant S4F10. To assist you with the entries on the selection screen. chooseEnter again. © Copyright. so each group can carry out its own recurring entries. e) On the Recurring Entry Add Vendor Item screen.. 61 . enter the following data: Field Name Value Amount 2000 Payment terms 0001 Text *RENT Posting key (PstKy) 40 Account 63005000 d) Choose Enter. Solution 18: Create Recurring Entries c) On the Enter Recurring Entry Add Vendor Item screen. Use this variant and replace ## with your group number in the three indicated fields.. All rights reserved. The recurring entry program must be run once a month so that actual documents are generated from the monthly recurring entry documents. Note: Replace ## with your group number. Make a note of the document number _________________. S4F10-##. choose the “Get Variant. 2. Have the system process the batch input session in the foreground so you can see how batch input processing works. a) Go to the Fiori Launchpad and choose the tile Process Batch Input Session in the Accounts Payable group of the Launchpad. . b) On the Batch Input: Session Overview screen. and would be processed in the background. c) Choose Process. If this message does not appear. e) Close the browser tab page Create Posting Documents from Recurring Documents. All rights reserved. one of the following has happened: ● The recurring entry original document was not created correctly. ● Your selections for the recurring entry program were incorrect. d) Select the run mode Process/Foreground. Note: A message should appear in the status bar informing you that session RECDOC## was created. 4. 62 © Copyright. select the session RECDOC##.Unit 4: Accounts Payable The displayed variant should suggest the following data: Field Name Value Company code 1010 Settlement period <1st of the next month> User S4F10-## Batch input session name RECDOC## User name S4F10-## Hold processed session Selected c) Enter the recurring document previously created 91XXXXXXXX and the fiscal year. The batch input session would normally be much larger (depending on the number of recurring entry documents). The recurring entry program generates a batch input session that must be processed so the actual documents are posted. ● Another group has generated your recurring entry. then choose Process. d) Choose Execute. Observe how the system enters values from the session on a sequence of screens. Accept each screen and bypass any messages by choosing Enter. Caution: Process only the session that you created yourself. All rights reserved. d) Choose Define Links on the next screen. © Copyright. Display the related documents of the automatically generated rent item from the batch input session. You should see the open rent item of 2. Solution 18: Create Recurring Entries When you see “Processing of batch input session completed. select Display Journal Entries then choose Display Document Header. c) Click on the document number 19XXXXXXXX. 63 . 5. Check whether the batch input session has generated an open item for the rent payable. a) Go to the Fiori Launchpad and choose the tile Manage Supplier Line Items in the Accounts Payable group of the Launchpad.000 EUR for next month. Enter the following data in the filter bar: Field Name Value Supplier LANDLORD## Company Code 1010 Status Open Items Open on Key Date 1st of the next month Item Type Normal Items b) Choose Go. e) On the Define Link List select Display Journal Entries and choose OK. Why is this included? Answer: The next run date has also been updated. g) The Recurring Entry Document 91XXXXXXXX is included.” choose Exit batch input. f) In the previous screen. Change the correspondence language of the Business Partner Master Record T-AV## to the language of your country. when a value includes ##. 3. 64 © Copyright. 2. Use payment method S. requires the money urgently and asks the accounting department to make the payment quickly. and write down how much cash discount was calculated and posted. All rights reserved. Note: In this exercise. 4. 1. Make a note of the number of the payment document and print out the check. Enter LP01 as the printer. replace the ## characters with the number that your instructor assigned you. Post a manual outgoing payment with simultaneous cheque printing. The payment is to be made through the house bank S4F10 and Account—ID GIRO. Check whether the outgoing payment has cleared the original open item. Have the system calculate the payment amount. Unit 4 Exercise 19 Post a Manual Outgoing Payment with Check Printing Business Example The real estate agency. . T-AV##. You will find this field in the Name area of the tab page. a) Go to the Fiori Launchpad and choose tile Post Supplier Outgoing Payments With Print in the Accounts Payable group of the Launchpad. Enter LP01 as the printer. Note: In this exercise. use the Back icon to return to it. 1. Unit 4 Solution 19 Post a Manual Outgoing Payment with Check Printing Business Example The real estate agency. a) Go to the Fiori Launchpad and choose the tile Maintain Business Partner in the Accounts Payable group of the Launchpad. the system assumes you want to keep the same header information for all single cheques. c) In the menu bar. 2. b) Enter Business Partner T-AV## and choose Enter. Post a manual outgoing payment with simultaneous cheque printing. Enter the following data: Hint: If you do not see this header screen. All rights reserved. f) Close the browser tab page Maintain Business Partner. d) Enter your correspondence language on the Address tab page if it has not been entered already. Once you access this header screen when you log on. Change the correspondence language of the Business Partner Master Record T-AV## to the language of your country. 65 . T-AV##. e) Choose Save. The Payment with printout: Header Data screen is displayed. The payment is to be made through the house bank S4F10 and Account—ID GIRO. Use payment method S. replace the ## characters with the number that your instructor assigned you. Have the system calculate the payment amount. This screen is therefore skipped after you enter data on it for the first time. choose Business Partner → Display <-> Change. when a value includes ##. © Copyright. requires the money urgently and asks the accounting department to make the payment quickly. Check whether the outgoing payment has cleared the original open item. e) Choose the Display contents icon. e) Choose Process Open Items. All rights reserved. and write down how much cash discount was calculated and posted. c) In the Payee section. enter the following data: Field Name Value House Bank S4F10 Acct.Unit 4: Accounts Payable Field Name Value Company code 1010 Payment method S House bank S4F10 Printer for forms LP01 Calculate pmnt amnt Select this screen Print immediately Select this screen b) Choose the Enter Payments button. 3. . a) Make a note of your document number: ___________________ b) Confirm information about the document number with Enter. h) If House Bank – ID and Acct. This automatically displays an overview of generated payment media. Use the scroll bar to view the entire cheque. f) If the open item is not automatically selected (Assigned = 0. double-click on the EUR Gross amount. enter the following data: Field Name Value Vendor T-AV## d) Adopt all of the other data. c) Double-click on Check in the Overview of generated payment media window. 66 © Copyright.00). d) Place the cursor on the correct spool file checkbox. f) Close the browser tab page Post Supplier Outgoing Payments With Print. 4. ID GIRO i) Choose Post. – ID is required for posting the outgoing payment. g) Choose Post. The cheque is displayed and can be printed from the printer that is installed. Make a note of the number of the payment document and print out the check. e) If only one line item is displayed. In addition. Solution 19: Post a Manual Outgoing Payment with Check Printing a) Go to the Fiori Launchpad and choose the tile Manage Supplier Line Items in the Accounts Payable group of the Launchpad. 12 EUR are posted to the input tax account as a tax on sales or purchases. All rights reserved. © Copyright. d) Choose Manage Journal Entries on the Document number window. c) Click on the payment document number 15XXXXXXXX. choose Back to Journal Entry on the bottom right of the screen. Enter the following data in the filter bar: Field Name Value Supplier T-AV## Company Code 1010 Status Cleared Items Clearing Date Current date Item Type Normal Items b) Choose Go. 67 . The vendor T-AV## grants a 3 percent cash discount for payment made within 14 days so you receive a cash discount of 120 EUR on your payment of 4000 EUR. f) Choose the Home button to go back to the Fiori Launchpad. Result: You will see the item for posting the cash discount received (account number 70040000). GR##. 1. Attempted but Failed Payment Methods Can be select if “Selected Payment methods is not selected”. All rights reserved. Required Supplier T-AV## 3. 68 © Copyright. The rent is paid automatically by the payment program at the beginning of the next month together with all the other open vendor items. as the identification. 2. Create the proposal run and schedule it to run immediately. Note: In this exercise. replace the ## characters with the number that your instructor assigned you. Check if a vendor invoice is created for vendor T—AV##. Create your own payment run. Unit 4 Exercise 20 Create an Automatic Payment Business Example The A/P department runs the payment program once a week. when a value includes ##. Enter the first day of the next month as the run date and your group. To pay the open invoices for vendor accounts T—AV##. . If no vendor invoice is created. use the data in the following table to run the automatic payment run: Field Name Value Run Date Current date Identification GR## Posting Date Current date Docs entered up to Current date Company Code 1010 Payment Method T Next Payment Date Current date plus one month Supplier T-AV## Due date check for open items Select Selected Payment methods Can be selected if “Attempted but Failed Payment Methods is not selected”. create a new one using the tile Create Incoming Invoice under Accounts Payable group. View the complete payment document with the document overview icon. Display the Payment Medium. 69 . 5. All rights reserved. Drill down from the balance of the vendor's account to the payment document. Use the data provided in the following table: Field Name Value Run Date current date Identification GR## Payment runs automatically selected Data Medium (not yet transferred externally) automatically selected Data Medium (w/o account statement) automatically selected 6. Check whether the automatic payment run has cleared the original open item. Schedule a payment run to start immediately. © Copyright. Exercise 20: Create an Automatic Payment 4. replace the ## characters with the number that your instructor assigned you. The rent is paid automatically by the payment program at the beginning of the next month together with all the other open vendor items. Required Supplier T-AV## 70 © Copyright. Enter the first day of the next month as the run date and your group. 1. Note: In this exercise. when a value includes ##. If no vendor invoice is created. 2. All rights reserved. Unit 4 Solution 20 Create an Automatic Payment Business Example The A/P department runs the payment program once a week. Create your own payment run. GR##. use the data in the following table to run the automatic payment run: Field Name Value Run Date Current date Identification GR## Posting Date Current date Docs entered up to Current date Company Code 1010 Payment Method T Next Payment Date Current date plus one month Supplier T-AV## Due date check for open items Select Selected Payment methods Can be selected if “Attempted but Failed Payment Methods is not selected”. create a new one using the tile Create Incoming Invoice under Accounts Payable group. Attempted but Failed Payment Methods Can be select if “Selected Payment methods is not selected”. as the identification. . Check if a vendor invoice is created for vendor T—AV##. To pay the open invoices for vendor accounts T—AV##. choose Accounts Payable → Manage Automatic Payments. Supplier. d) Select Open. c) Choose Create. b) In the Schedule Payment dialog box. certain field can be selected as selection criteria for current payment run. Posting date (payment methods). g) Choose Save and Back to return to the Manage Automatic Payments screen. select Start Immediately and select Schedule. g) Choose Home to return to initial screen. select the proposal run previously created and choose Schedule. Solution 20: Create an Automatic Payment a) On the SAP Fiori screen. 5. Payment Methods. select the required logging types. f) Take a note of the payment document number:___________________. 1 completed is displayed. All rights reserved. f) Choose the Additional Log tab. Display the Payment Medium. and enter the required supplier. d) The proposal created is updated in the Proposal Processed tab after being transferred from the Parameter Created tab. a) On the Manage Automatic Payments — Proposal Processed screen. h) Choose Go and in the Parameter Created tab the run is updated (X). e) In the new screen choose the Payments tab. b) On the Manage Automatic Payments screen. select Start Immediately and choose Schedule. select the run previously created and choose Schedule — Proposal. e) Under the Free selection section. select the Parameter Created identification and in the next screen choose Edit. d) In the Payment Controls tab and enter the required data in the Company Code. Alternatively. c) The information message Proposal has been scheduled is displayed in the screen. a) On the Manage Automatic Payments — Parameter Created tab. The information message “Payment has been scheduled” is displayed on the screen. choose the Add button (+) at the right side of the screen and enter the required data in the Run Date and Identification fields. from the main top menu. Create the proposal run and schedule it to run immediately. enter the transaction code F110 in SAP Easy Access Menu. e) Select the payment proposal created and choose the arrow under Revise column. 4. Schedule a payment run to start immediately. 3. c) Choose the Payment Processed tab and check the log where the message Posting Orders: 1 generated. 71 . Docs Entered Up To and Next Payment Date fields. The payment run created is updated in the tab Payment Processed being transferred from tab Proposal Processed tab. © Copyright. i) If the Parameter Created needs to be changed. The payment document is displayed. b) In the Schedule Proposal dialog box. All rights reserved. View the complete payment document with the document overview icon. Drill down from the balance of the vendor's account to the payment document.Unit 4: Accounts Payable Use the data provided in the following table: Field Name Value Run Date current date Identification GR## Payment runs automatically selected Data Medium (not yet transferred externally) automatically selected Data Medium (w/o account statement) automatically selected a) On the SAP Fiori initial screen choose Accounts Payable → Administrate Data Medium. 72 © Copyright. Field Name Value Supplier T-AV## Company code 1010 Status Cleared Items Company code 1010 Clearing Date Current Date b) Choose Go. a) On the SAP Fiori screen. choose Accounts Payable → Manage Supplier Line Items. c) In the Data Medium Overview a line with the file created will be displayed. The original open item has now been cleared and a payment item (document type ZP) has been created. . d) Return to the SAP Fiori screen. 6. b) On the Data Medium Administration enter the data provide in the above table and choose Overview. Check whether the automatic payment run has cleared the original open item. d) Select the line and choose Display DME contents. c) The invoice and payment document will be displayed. © Copyright. you can choose the Fiori app Aging Analysis Payable Amount for due date analysis. 73 . All rights reserved. Carry out this app for company code 1010. Unit 4 Exercise 21 Execute the Aging Analysis Fiori app Business Example To gain an overview of the open items that are due in the future. 1. b) Choose Company Code and select the Company Code 1010 from the given list. you can choose the Fiori app Aging Analysis Payable Amount for due date analysis. c) Choose OK. . 1. 74 © Copyright. d) Click on the bar for Overdue Amounts and choose By Aging from the given list. Unit 4 Solution 21 Execute the Aging Analysis Fiori app Business Example To gain an overview of the open items that are due in the future. Carry out this app for company code 1010. e) Return to the Fiori Launchpad by choosing the Home button. a) Go to the Fiori Launchpad and choose the tile Aging Analysis Payable Amount. All rights reserved. Unit 4 Exercise 22 Create a Purchase Order Business Example Your company buys from vendors using an integral process that begins in Materials Management where accounting documents are automatically created. Choose storage location material warehouse. For example. All rights reserved. Create a purchase order for the plant 1010 using the Fiori app Create Purchase Order. The purchasing info record contains information on a specific material and a vendor supplying the material. The info record allows buyers to quickly determine: ● Which materials have been previously offered or supplied by a specific vendor ● Which vendors have offered or supplied a specific material © Copyright. Use the existing purchasing info record for this material with supplier T-SUP03. the vendor's current pricing is stored in the info record. Order 100 pieces of material number T-R5##. 1. 75 . e) Choose Create on the bottom right of the screen. The info record allows buyers to quickly determine: ● Which materials have been previously offered or supplied by a specific vendor ● Which vendors have offered or supplied a specific material a) Go to the Fiori Launchpad and choose the tile Create Purchase Order in the Purchase Order Processing group of the Launchpad. The purchasing info record contains information on a specific material and a vendor supplying the material. b) Enter the following data: Field Name Value Search T—R5## Supplier T-SUP03 Purchasing Document Select Info Record from the drop-down list c) Choose Go. the vendor's current pricing is stored in the info record. d) Select the checkbox on the left hand side for the info record related to the supplier T- SUP03. Unit 4 Solution 22 Create a Purchase Order Business Example Your company buys from vendors using an integral process that begins in Materials Management where accounting documents are automatically created. All rights reserved. . f) Enter the following data: Field Name Value Section Items — General Data Plant 1010 Quantity 100 g) Choose the Process Flow tab in the Items section of the screen. Choose storage location material warehouse. Use the existing purchasing info record for this material with supplier T-SUP03. 76 © Copyright. For example. Order 100 pieces of material number T-R5##. Create a purchase order for the plant 1010 using the Fiori app Create Purchase Order. 1. All rights reserved. Solution 22: Create a Purchase Order h) Select the following fields: Field Name Value Goods Receipt Select Invoice Receipt Select i) Choose Submit to create the purchase order. © Copyright. j) Write down the purchase order number:______________________________. k) Choose the Home button. 77 . All rights reserved. Display your purchase order and post a goods receipt in reference to this order. 78 © Copyright. 1. Unit 4 Exercise 23 Post a Goods Receipt Business Example Your company has received the tyres and tubes (Material T-R5##). . 79 . Unit 4 Solution 23 Post a Goods Receipt Business Example Your company has received the tyres and tubes (Material T-R5##). b) Enter the following data: Field Name Value Search T-R5## Supplier T-SUP03 c) Choose Go. a) Go to the Fiori Launchpad and choose the tile My Purchasing Document Items in the Purchase Order Processing group of the Launchpad. © Copyright. d) Click on the Purchase Orders tab page to display your order. Display your purchase order and post a goods receipt in reference to this order. h) Make a note of your goods receipt document number:___________________________. 1. f) Choose Post Goods Receipt for Purchase Order. g) Enter the Storage Location 101C and choose Post. e) Select the check box on the left hand side of your purchase order. All rights reserved. The amount is EUR 715. 1. including tax of 10 percent (tax code 1I). Enter the purchase order number you created as a reference. Unit 4 Exercise 24 Verify Invoice Details Business Example Your company has received the invoice from the vendor. All rights reserved. The invoice details are compared with the purchase order and the goods receipt document. .00. 80 © Copyright. Open the Fiori app Create Supplier Invoice and enter the invoice from the invoicing party T- SUP03. Use today’s date as the posting and invoice date. Enter the details of the invoice. 1. Enter the following data: Field Name Value Section General Data Transaction Select Invoice Company Code 1010 Gross Invoice Amount 715. including tax of 10 percent (tax code 1I). The amount is EUR 715. Unit 4 Solution 24 Verify Invoice Details Business Example Your company has received the invoice from the vendor. a) Go to the Fiori Launchpad and choose the tile Create Supplier Invoice in the Purchase Order Processing group of the Launchpad. f) Confirm the Simulation Result (= Invoice is consistent) with OK. 81 .00 EUR Invoice Date Current date Posting Date Current date Section Purchase Order Reference Reference Document Category Select Purchase Order/Scheduling Agrement Purchase Order Number Your purchase order number from the previous exercise. Use today’s date as the posting and invoice date. g) Choose Post on the bottom right of the screen. All rights reserved. © Copyright. Open the Fiori app Create Supplier Invoice and enter the invoice from the invoicing party T- SUP03. The invoice details are compared with the purchase order and the goods receipt document.00 EUR as the tax amount in the Tax section of the screen. Enter the purchase order number you created as a reference.00. Enter the details of the invoice. b) Choose Create Invoice Items to display the purchase order items. e) Choose the Simulate button on the bottom right hand side of the screen. Result: Pop-up windows appear with errors saying that the tax code is missing for item 00010 and therefore the invoice document balance is not zero c) Close this window and enter the tax code 1I (10 percent Input Tax (Training) on the line item level. d) Enter 65. . All rights reserved.Unit 4: Accounts Payable h) Make a note of the document number (Hint: /current year is not part of the document number): ____________________ i) Navigate back to the Fiori Launchpad by choosing Home. 82 © Copyright. Display the documents for the goods receipt and the invoice receipt as well as the corresponding accounting documents. Display your purchase order using the Fiori app Display Purchasing Documents by Supplier. 83 . and execute the report. Create a Purchase Order. Enter your purchase order number from the exercise. Check the records for each accounting document. Unit 4 Exercise 25 Display a Purchase Order History Business Example You want to view all of the related documents created in the purchasing process in the purchase order history tab of the purchase order. All rights reserved. 1. © Copyright. 650. Display the documents for the goods receipt and the invoice receipt as well as the corresponding accounting documents. a) Go to the Fiori Launchpad and choose the tile Display Purchasing Documents by Supplier in the Purchase Order Processing group of the Launchpad. Unit 4 Solution 25 Display a Purchase Order History Business Example You want to view all of the related documents created in the purchasing process in the purchase order history tab of the purchase order. j) Double-click Accounting document. f) Choose the little bar icon on item level in the column POH. Enter your purchase order number from the exercise. Create a Purchase Order c) Choose the Execute icon. The posting record is: Debit: Inventory Raw Mat. Create a Purchase Order. e) Choose the Details icon (the first icon on the left hand side below the window title Purchasing Documents per Supplier). Alternatively. enter the transaction code ME23N in the SAP Easy Access Menu command field. All rights reserved. g) Click the Material Document number of the goods receipt document. Close the dialog window for the accounting documents and choose the Back icon again. h) Choose the Doc.00 Credit: GR/IR 650. If the header is not open. l) Click the number of the invoice receipt document. choose the header data button. i) Choose the FI Documents button.info tab page in the document header.00– k) Choose the Back icon to return to the Display material document screen. and execute the report. 1. Check the records for each accounting document. 84 © Copyright. b) Enter the following data: Field Name Value Document Number Your purchase order number from exercise. Display your purchase order using the Fiori app Display Purchasing Documents by Supplier. . d) Position your cursor in the first column Item into the line where the purchase order details are shown. . n) Double-click Accounting document. All rights reserved..00– o) Return to the Fiori Launchpad screen. Solution 25: Display a Purchase Order History m) Choose the Follow-On Documents.00 Debit: Input tax 65. The posting record is: Debit: GR/IR 650.00 Credit: T-SUP03 715. Close the browser Display Purchasing Documents by Supplier tab page . © Copyright. 85 . button. . Print a balance confirmation for vendor T-AC90 (in company code 1010). various procedures need to be completed in the subledgers before financial statements can be created in General Ledger Accounting. 2. What is the reconciliation key date (check date) for the balance confirmation? 3. 1. variant S4F10 was created. Unit 4 Exercise 26 Print a Balance Confirmation Business Example Depending on legal requirements. Balance Confirmation A company must send balance confirmations to selected vendors as part of its annual audit process. By which date does company code 1010 expect to have the balance confirmations returned by the vendors (date of reply)? 86 © Copyright. Note: To assist you with the entries in the selection screen. All rights reserved. If a warning message appears. a) Go to the Fiori Launchpad and choose the tile Create Balance Confirmations For Suppliers in the Accounts Payable group of the Launchpad. Result: The balance confirmation is displayed. What is the reconciliation key date (check date) for the balance confirmation? a) End of last month (date may vary). b) Close the Create Balance Confirmation For Suppliers browser tab page . All rights reserved. Print a balance confirmation for vendor T-AC90 (in company code 1010). enter the transaction code F. 2. various procedures need to be completed in the subledgers before financial statements can be created in General Ledger Accounting. 3. 87 . Balance Confirmation A company must send balance confirmations to selected vendors as part of its annual audit process. By which date does company code 1010 expect to have the balance confirmations returned by the vendors (date of reply)? a) Ten days from today's date (date may vary). icon (the second icon on the left hand side below the Vendor Balance Confirmation window title).. 1. b) Choose the Get Variant. c) Double click the S4F10 variant in the resulting screen. variant S4F10 was created. Unit 4 Solution 26 Print a Balance Confirmation Business Example Depending on legal requirements. Alternatively.. click OK. Note: To assist you with the entries in the selection screen.18 in the SAP Easy Access Menu command field. d) Choose the Execute icon to run the report. © Copyright. Call up the valuation program. Use the account 63005000. in order to navigate to the Local currency tab page. On the Fiori Launchpad choose the tile Perform Foreign Currency Valuation. Here you find the amount translated into local currency. tax code V0. If their currency is not the same as the company code currency. Note: In this exercise. Change the exchange rate to / 2. To assist you with the entries in the selection screen.00000. enter transaction code FAGL_FCV in the SAP Easy Access Menu command line. The latest exchange rate in the table is used for the conversion. variant S4F10 was created. and cost center T-CCA##. When the financial statement is prepared. Fortunately. In company code 1010. the open items in foreign currency have to be revaluated according to country-specific requirements because the exchange rate may have changed since the open items were created. . 1. Alternatively. All rights reserved. The accounting department discovers an invoice from the vendor T-AV## that has not yet been posted. Enter the G/L line item using the Z_WITH_COST_CENTER screen variant. If other fields are chosen before the exchange rate is added. 88 © Copyright. when a value includes ##. This is an invoice in USD without any tax on sales/purchases (tax code V0). Carry out the foreign currency valuation only for the vendor account T-AV##. Unit 4 Exercise 27 Run a Foreign Currency Valuation Business Example Vendors abroad often create their invoices in the currency of their own country. Note: Only enter the following if instructed to do so. replace the ## characters with the number that your instructor assigned you. post the invoice with the number 2## (reference) for 5. the last posting period is still open. the system treats it as a foreign currency and translates it into local currency using a defined exchange rate. so the invoice can still be posted in this period before the month-end closing is carried out. This means the user will have to begin again.000 USD on the last day of the previous month. 4. the currency will become unavailable for selection. 3. It is dated the 15th of the previous month. 2. Choose the arrow icon located to the right of the Notes tab page. All rights reserved. © Copyright. First execute the program in a test run and then in an update run (choose Post Valuation Immediately). Exercise 27: Run a Foreign Currency Valuation Note: Use this variant and replace ## with your group number on all relevant tab pages. 89 . All rights reserved.000 USD on the last day of the previous month. the last posting period is still open. when a value includes ##. . a) Go to the Fiori Launchpad and choose the tile Create Incoming Invoices in the Accounts Payable group of the Launchpad. When the financial statement is prepared. It is dated the 15th of the previous month. 1. the system treats it as a foreign currency and translates it into local currency using a defined exchange rate. Fortunately. replace the ## characters with the number that your instructor assigned you. This is an invoice in USD without any tax on sales/purchases (tax code V0). In company code 1010. the open items in foreign currency have to be revaluated according to country-specific requirements because the exchange rate may have changed since the open items were created. Alternatively. Unit 4 Solution 27 Run a Foreign Currency Valuation Business Example Vendors abroad often create their invoices in the currency of their own country. enter the transaction code FB60 in the SAP Easy Access Menu command field. The accounting department discovers an invoice from the vendor T-AV## that has not yet been posted. 90 © Copyright. so the invoice can still be posted in this period before the month-end closing is carried out. Field Name Value Company code 1010 b) On the Basic data tab page. Note: In this exercise. enter the following data: Field Name Value Vendor T-AV## Invoice date 15th of the previous month Reference 2## Posting Date last day of the previous month c) Choose Enter. If their currency is not the same as the company code currency. post the invoice with the number 2## (reference) for 5. Enter the company code if the dialog box appears and choose Enter. Expand the Screen variants for items folder. Change the exchange rate to / 2. Here you find the amount translated into local currency. 3. If other fields are chosen before the exchange rate is added. Use the account 63005000. curr. Choose Enter to confirm this message. Choose the arrow icon located to the right of the Notes tab page. Field Names Value G/L acct 63005000 D/C Debit Amount in doc. enter the following data: Field Name Value Amount 5000 Important: Currency key USD Tax code V0 f) Choose Enter. 2. The latest exchange rate in the table is used for the conversion. Note: Only enter the following if instructed to do so. Here. e) On the Basic data tab page. select the Z_WITH_COST_CENTER entry variant. Solution 27: Run a Foreign Currency Valuation d) A warning message may appear to tell you that the current period must conform to the posting date. tax code V0. a) Choose the Tree on button.00000. Enter the G/L line item using the Z_WITH_COST_CENTER screen variant. check if the posting date is the last day of the previous month. All rights reserved. the currency will become unavailable for selection. 5000 Tax code V0 Cost center T-CCA## b) Before you post. 91 . in order to navigate to the Local currency tab page. © Copyright. a) Change the exchange rate to the following: Field Name Value Exchange rate /2 b) Choose Enter to confirm all system messages about the exchange rate having been changed. The master record of the vendor is displayed in the upper right of the screen. This means the user will have to begin again. and cost center T-CCA##. i) Choose the Postings button. j) Choose Back and open the Postings tab of the foreign currency valuation program. icon (the second icon on the left hand side below the Foreign Currency Valuation window title ). Select Update Run as the posting mode and execute the program. d) Check the Valuation Key date. d) Make a note of the accounting document number: _______________________ e) Close the Create Incoming Invoices browser tab page .. a) Go to the Fiori Launchpad and choose the tile Perform Foreign Currency Valuation in the Accounts Payable group of the Launchpad. First execute the program in a test run and then in an update run (choose Post Valuation Immediately). Note: Use this variant and replace ## with your group number on all relevant tab pages. 4. All rights reserved. e) Check the Reversal Posting Date. Result: A list of all items to be valuated appears. change with the vendor used in previous posting. Carry out the foreign currency valuation only for the vendor account T-AV##. This should be in the next month as valuation. enter transaction code FAGL_FCV in the SAP Easy Access Menu command line. . Alternatively. If not. c) Double click the S4F10 variant in the resulting screen. Call up the valuation program. l) Choose the 2 Postings button to display the generated postings.. k) Execute the update run to post your valuation difference. 92 © Copyright. ChooseEnter to confirm any messages. Alternatively. b) Choose the Get Variant. g) Replace ## with your group number on the Open Items: Subledger and Output / Technical Settings tab pages. m) Place your cursor on the posting information of the current period and choose the Display document button. enter the transaction code FAGL_FCV in the SAP Easy Access Menu command line. f) On the Open Items: Subledger check if the vendor used is T-AV##. This needs to be last day of next month of previous vendor invoice posted. h) Choose Execute.Unit 4: Accounts Payable c) Choose Post. The two documents (valuation and reverse document) are displayed. On the Fiori Launchpad choose the tile Perform Foreign Currency Valuation. variant S4F10 was created. To assist you with the entries in the selection screen. 93 . o) Close the Perform Foreign Currency Valuation browser tab . © Copyright. All rights reserved. Solution 27: Run a Foreign Currency Valuation n) Choose the Display Currency icon and then choose Local Currency to see the posted amounts in local currency. variant S4F10 was created. Run the batch input session in the foreground using the Fiori App Process Batch Input Session.000 EUR for vendor T-AV##. Change the terms of payment to ZB99. Before posting the document. Unit 4 Exercise 28 Regroup Accounts Payable by Remaining Term Business Example Many country-specific regulations require that accounts payable (and receivables) be ordered according to the remaining term. To assist you with the entries in the selection screen. replace the ## characters with the number that your instructor assigned you. 8. post an invoice with a remaining payment term of two years. Post an invoice with the number 3## (reference) for 6. In company code 1010. accounting convention 93 requires this classification. On which document date is the regrouping reversed? 7. 3. Use the account 63005000 as the offsetting account. What is the reconciliation key date for the regrouping? 6. Note: In this exercise. and the SAP system provides the necessary sorted list. select the Payment tab. Start the Fiori App Display Financial Statement and choose the profit center T-PCA## as additional filter criteria. . Run a (restricted) balance sheet to see if the posting to G/L account 21100200 is displayed in the balance sheet (Financial Statement Version 1010) for the previous and current month in company code 1010 and Ledger 2L. In Europe. Use the screen variant Z_WITH_COST_CENTER to post the costs to your cost center. You find the terms of payment here as well as other information. All rights reserved. T-CCA##. Make a note of the accounting document number. when a value includes ##. Use the tax code V0. The invoice and posting dates are both the 15th of the previous month. Use this variant and replace ## with your group number in the Selections and Postings tabs. 1. These terms of payment have been defined with a term of 24 months. Carry out the regrouping by remaining term using the Fiori app Regroup Receivables / Payables. 94 © Copyright. 4. 2. 5. Hint: The account 21100200 is the balance sheet account that is configured to record accounts payable with a remaining term of one to five years. for example. T-CCA##. In Europe. Use the account 63005000 as the offsetting account. Alternatively. 95 . Note: In this exercise. a) Go to the Fiori Launchpad and choose the tile Create Incoming Invoices in the Accounts Payable group of the Launchpad. Unit 4 Solution 28 Regroup Accounts Payable by Remaining Term Business Example Many country-specific regulations require that accounts payable (and receivables) be ordered according to the remaining term. and choose Enter. when a value includes ##. The master record of the vendor is displayed in the upper right of the screen. and the SAP system provides the necessary sorted list. enter the transaction code FB60 in the SAP Easy Access Menu command field. 1. The invoice and posting dates are both the 15th of the previous month. post an invoice with a remaining payment term of two years. Use the tax code V0. Enter the company code 1010. if required. Use the screen variant Z_WITH_COST_CENTER to post the costs to your cost center.000 EUR for vendor T-AV##. The message tells you that the current period is being adjusted to conform to the posting date. Field Name Value Company code 1010 b) Enter the following data: Field Name Value Vendor T-AV## Invoice date 15th of the previous month Reference 3## Posting date 15th of the previous month c) Confirm the warning message with Enter. for example. Post an invoice with the number 3## (reference) for 6. accounting convention 93 requires this classification. replace the ## characters with the number that your instructor assigned you. All rights reserved. d) Vendor item: © Copyright. In company code 1010. icon (the second icon on the left hand side below the window title Balance Sheet Supplement — OI — Analysis). All rights reserved. a) Select the Payment tab page.. a) Accounting document number: ______________________ b) Close the Create Incoming Invoices browser tab page .. Change the terms of payment to ZB99. . a) Go to the Fiori Launchpad and choose the tile Regroup Receivables / Payables in the Accounts Payable group of the Launchpad. G/L item: Field Names Value G/L acct. You find the terms of payment here as well as other information.Unit 4: Accounts Payable Field Name Value Amount 6000 EUR Tax code V0 e) Choose the Tree On button and in the left column and the Z_WITH_COST_CENTER screen variant. 63005000 D/C Debit Amount in doc. Carry out the regrouping by remaining term using the Fiori app Regroup Receivables / Payables. 96 © Copyright. These terms of payment have been defined with a term of 24 months. b) Choose the Get Variant. variant S4F10 was created. check if the posting date is the 15th of the previous month. 4. Alternatively. To assist you with the entries in the selection screen. 6000 Tax code V0 Cost center T-CCA## 2. c) Double click the S4F10 variant in the resulting screen. select the Payment tab. Field Name Value Payt Terms ZB99 b) Press Enter. Before posting the document. c) Before you post the document. 3. Confirm any warning messages by pressing Enter. Make a note of the accounting document number. Use this variant and replace ## with your group number in the Selections and Postings tabs. enter the transaction code FAGLF101 in the SAP Easy Access Menu command field. curr. d) Choose Post. b) Select the REGR-## session.State. 8. e) Choose Process. b) Enter the following data in the screen: Field Name Value Company Code 1010 Ledger 2L Financial Statement Version 1010 Fin. f) Check if the vendor selected is the vendor used in previous posting g) Choose Execute. d) Choose Process/foreground. h) Close the Process Batch Input Session browser tab page. The two documents (regrouping and reverse document) are displayed in a list format. 7. h) Choose the Postings button. Run a (restricted) balance sheet to see if the posting to G/L account 21100200 is displayed in the balance sheet (Financial Statement Version 1010) for the previous and current month in company code 1010 and Ledger 2L. Choose Enter until the session has finished running. e) Check if the Balance Sheet Key Date is the last day of previous month. f) Confirm the following screens. a) Process the batch input session. Solution 28: Regroup Accounts Payable by Remaining Term d) On the Postings and Selections tab pages. c) Choose Process. On which document date is the regrouping reversed? a) The first day of this month. A list of all items to be regrouped appears. a) On the Fiori Launchpad choose the tile Display Financial Statement in the General Ledger group of the Launchpad. All rights reserved. 5. What is the reconciliation key date for the regrouping? a) The last day of previous month. 6.Type Normal © Copyright. Run the batch input session in the foreground using the Fiori App Process Batch Input Session. replace ## with your group number. Go to the Fiori Launchpad and choose the tile Process Batch Input Session in the Accounts Payable group of the Launchpad. Hint: The account 21100200 is the balance sheet account that is configured to record accounts payable with a remaining term of one to five years. g) Choose Exit batch inputon the Information window. 97 . Start the Fiori App Display Financial Statement and choose the profit center T-PCA## as additional filter criteria. h) Enter the G/L account number 21100200 into the search field on the right hand side and choose the magnifying glass button to search. g) Choose BALANCE SHEET.000 EUR posting was reversed in the next period (Column “Comp. Period Balance”). 98 © Copyright. i) Close the Display Financial Statement browser tab page. The transaction figures show that 6.Unit 4: Accounts Payable Field Name Value End Period Previous period and current year Comparison End Period Current period and current year Currency EUR c) Choose Filters (X) and select the checkbox for Profit Center. All rights reserved. This is your regrouping for the purpose of creating the financial statement. d) Choose OK. f) Choose Go. You can also see that the 6. . Result: The G/L account is displayed in the balance sheet structure “Trade Payables Domestic due within 1–5 Years”. e) Enter the profit center T-PCA##.000 EUR were posted to this account for the last period (column “Period Balance”). creation and maintenance can also be completed by accounting. 2. you have to assign a business partner grouping. Unit 5 Exercise 29 Create a Customer List Business Example Accounting transactions involving customers are recorded in the accounts receivable subledger. All rights reserved. Customer master data creation is usually initiated by sales and distribution because they generally make the first contact with customers. this business partner grouping is assigned to an account group for customers. 99 . Within the customer/vendor integration in customizing. Business Partners who are using business partner grouping BPAB External alpha-num.(a-z.CUST/SUPL) are assigned to account group CUST in our training system. When you create a business partner. Create a customer list for company code 1010. © Copyright. Create a customer list for the company code 1010. However. These account groups can be used for selections and reporting in the accounts receivable subledger. Use a dynamic selection to create a list of all customers in the account group CUST (Customer). 1. Create a list of all customers in account group CUST (Customers).numb. enter the transaction code S_ALR_87012179 in SAP Easy Access system. e) In the Account Group field.numb. c) On the Customer List screen.CUST/SUPL) are assigned to account group CUST in our training system. 100 © Copyright. enter 1010. Business Partners who are using business partner grouping BPAB External alpha-num. Alternatively. select Account Group.(a-z. b) On the Customer List screen. in the Company Code field. enter CUST (Customers). However. e) To return to the Customer List screen. d) In the Customer Master hierarchy. c) Choose the Dynamic selections icon. enter D. choose Customer List. These account groups can be used for selections and reporting in the accounts receivable subledger. Create a customer list for company code 1010. Customer master data creation is usually initiated by sales and distribution because they generally make the first contact with customers. enter D. Create a list of all customers in account group CUST (Customers). enter 1010. a field named Account Group appears. a) On the Customer List screen. in the Search help ID field. Unit 5 Solution 29 Create a Customer List Business Example Accounting transactions involving customers are recorded in the accounts receivable subledger. Create a customer list for the company code 1010. in the Company Code field. b) On the Customer List screen. d) To display the customer list for company code 1010. creation and maintenance can also be completed by accounting. 1. this business partner grouping is assigned to an account group for customers. 2. you have to assign a business partner grouping. choose Execute. in the Search help ID field. Within the customer/vendor integration in customizing. . choose Back. and choose the Copy selected icon. In the Dynamic selections screen area. Use a dynamic selection to create a list of all customers in the account group CUST (Customer). All rights reserved. When you create a business partner. a) On the SAP Fiori screen. © Copyright. Solution 29: Create a Customer List f) To display the list of all customers in account group CUST (Customers). 101 . All rights reserved. g) Return to the SAP Easy Access screen. choose Execute. The move is valid from today. replace the ## characters with the number that your instructor assigned you. what additional steps does the company code 1710 need to complete? 4. Use the tab page Find in Fiori app Maintain Business Partner to search for a customer by its postal code. Do not change the country (Germany) of the new address. Note: Settings for the customer account numbering in relation to a business partner master record number are made in the customer/vendor integration in the customizing of the SAP S/4HANA system. 1. The new company's address is valid from today. All rights reserved. Which customer account number is assigned to this business partner? The customer account number is equal to the business partner number T-C##. . Carry out the desired changes to the business partner master record on the Address Overview tab. Check the company code specific settings for company code 1010 for your Business Partner T-C##. Do you need to send the changes to this company code so that the accounting department there has the most current information? If not. Note: In this exercise. The postal code has changed to 101##. 2. Note down the number of the business partner account. The Business Partner employee does not know the company’s business partner number in your system. Use the business partner's postal code to search for the master record. The company has moved to Alexander Plaza 8## in Berlin. Assuming that Becker ## is also a customer of Company Code 1710. 102 © Copyright. Unit 5 Exercise 30 Maintain Customer Master Records Business Example The Business Partner Becker ## in Berlin (postal code 123##) called you to inform your company that his company has moved to a new to location within Berlin. and update the record with the new company address. 3. why not? If yes. when a value includes ##. Enter the changes. Use the tab page Find in Fiori app Maintain Business Partner to search for a customer by its postal code. Note: In this exercise. All rights reserved. Note down the number of the business partner account. e) Select the entry found. replace the ## characters with the number that your instructor assigned you. The move is valid from today. a) Go to the Fiori Launchpad and choose the tile Maintain Business Partner in the Accounts Receivable group of the Launchpad. b) Choose the tab page Find on the left hand side of the window and enter the following data: Field Name Value Find Business Partner By Addresses Post code 123## c) Choose Start. The postal code has changed to 101##. Unit 5 Solution 30 Maintain Customer Master Records Business Example The Business Partner Becker ## in Berlin (postal code 123##) called you to inform your company that his company has moved to a new to location within Berlin. Carry out the desired changes to the business partner master record on the Address Overview tab. d) Make a note of the business partner account found: T-C##: _______________________ . 2. Enter the changes. The new company's address is valid from today. 1. f) Choose the Switch Between Display and Change icon to switch into the change mode. when a value includes ##. Do not change the country (Germany) of the new address. 103 . Use the business partner's postal code to search for the master record. and update the record with the new company address. The Business Partner employee does not know the company’s business partner number in your system. The company has moved to Alexander Plaza 8## in Berlin. a) Choose the tab Address Overview. © Copyright. b) Choose Company Code. Assuming that Becker ## is also a customer of Company Code 1710. Check the company code specific settings for company code 1010 for your Business Partner T-C##. All rights reserved. c) Enter the following data: Field Name Value Street/House number Alexander Plaza 8## Postal code 101## City Berlin Country DE Region BB Language German d) Choose Enter to confirm the entries. Do you need to send the changes to this company code so that the accounting department there has the most current information? If not. Result: The new business partner address is displayed in the Standard Address section of the screen. This means that company code 1710 does not need any changes.Unit 5: Accounts Receivable b) Choose Create (The first icon on the left hand side below the Address Overview table structure). j) Choose Enter. g) Enter the date of move as follows: Field Name Value Date of Move Current date h) Select the new business partner address you have defined in the step before. Since the customer address is part of the general data. k) Choose Save. 104 © Copyright. e) Select the “old” Business Partner address in the Address Overview area. m) Stay on this screen for a further task in this exercise. Which customer account number is assigned to this business partner? a) Select the Business Partner Role FI Customer (Maintained). 4. what additional steps does the company code 1710 need to complete? a) No. . i) Choose Choose. why not? If yes. f) Choose the Move button. the address is valid for all company codes. 3. l) Choose the Address tab page. 105 . select it by choosing the Company Codes button located on the left hand side of the Company Codes area. d) Select the company code 1010 and choose Adopt. Note: Settings for the customer account numbering in relation to a business partner master record number are made in the customer/vendor integration in the customizing of the SAP S/4HANA system. © Copyright. All rights reserved. The customer account number is equal to the business partner number T-C##. Solution 30: Maintain Customer Master Records c) If company code 1010 details are not displayed. Display the change document for this master record in the information system of the accounts receivable subledger accounts and view the details of the change. Note: In this exercise. Check the changes made for customer T-C## in the master record. All rights reserved. replace the ## characters with the number that your instructor assigned you. 1. 106 © Copyright. . Unit 5 Exercise 31 Track Changes to Customer Master Records Business Example You want to check the changes made to the master record for Customer T-C##. when a value includes ##. d) Double-click one of the fields listed. Note: In this exercise. a) On the SAP Fiori screen. The date of the change. Display the change document for this master record in the information system of the accounts receivable subledger accounts and view the details of the change. and the old value are all displayed. See the previous exercise. e) Double-click the change. 107 . c) Choose Enter. f) Return to the SAP Fiori screen by choosing Home. All rights reserved. replace the ## characters with the number that your instructor assigned you. 1. Check the changes made for customer T-C## in the master record. enter the transaction code FD04 in SAP Easy Access Menu b) Enter the following data: Field Name Value Customer T-C## Note: The business partner number T-C## and the related customer account number T-C## are equal in our training system due to corresponding customizing settings in the customer/vendor integration. when a value includes ##. Alternatively. Unit 5 Solution 31 Track Changes to Customer Master Records Business Example You want to check the changes made to the master record for Customer T-C##. the new value. The time of the change and the user name of the person who made the change are displayed. choose Customer Account Changes . © Copyright. . Run the report that displays changes to customer master records. 1. Unit 5 Exercise 32 Display Changes to Multiple Customer Master Records Business Example You want to see what changes were made to all customer accounts today. All rights reserved. 108 © Copyright. Unit 5 Solution 32 Display Changes to Multiple Customer Master Records Business Example You want to see what changes were made to all customer accounts today. 109 . 1. Alternatively. a) On the SAP Fiori screen. All rights reserved. A list of all changes made is displayed. © Copyright. choose Display Changes to Customers. Run the report that displays changes to customer master records. enter the transaction code S_ALR_87012182 in SAP Easy Access Menu Field Name Value Changed on <today's date> b) Choose Execute. c) Return to the SAP Fiori screen by Choosing Home. (a-z. 1. CUST/SUPL). Choose a term of payment that requires immediate payment with no discounts. Choose the reconciliation account 12100000 for the customers. Create the new business partner master record as an Organization in relation to the business partner role FI Customer. when a value includes ##. Create New## in Company Code 1010 as outlined in the business example. replace the ## characters with the number that your instructor assigned you. . Note: In this exercise. All rights reserved. The number for the new master record is New##. 110 © Copyright. Unit 5 Exercise 33 Create a Customer Master Record Business Example Your company has a new customer. Fill in a name and an address of your choice. Use BP-Grouping External alpha-num. numb. Create the new business partner master record as an Organization in relation to the business partner role FI Customer. d) Enter the following data on the Address tab page: Field Name Value Name your choice Search term 1 Group## Street/house number your choice Postal Code/City 5 digit postal code of your choice / city of your choice Country DE Region your choice © Copyright. The number for the new master record is New##. Create New## in Company Code 1010 as outlined in the business example. Note: In this exercise. a) Go to the Fiori Launchpad and choose the tile Maintain Business Partner in the Accounts Receivable group of the Launchpad. Use BP-Grouping External alpha-num. Choose a term of payment that requires immediate payment with no discounts. 111 . replace the ## characters with the number that your instructor assigned you. Unit 5 Solution 33 Create a Customer Master Record Business Example Your company has a new customer. Fill in a name and an address of your choice. 1. (a-z. All rights reserved. Choose the reconciliation account 12100000 for the customers. Field Name Value Business Partner New## Grouping External alpha-num. CUST/SUPL) Create in BP role FI Customer c) Choose Create in the Change to another BP role in create mode dialog window. when a value includes ##. numb. (a-z. b) Choose the Organization button. CUST/SUPL). numb. 112 © Copyright. j) Close the Maintain Business Partner browser tab. g) Choose the Customer: Account Management tab page and enter the following data: Field Name Value Reconciliation account 12100000 (Trade Receivable Domestic) h) Choose the Customer: Payment Transactions tab page and enter the following data: Field Name Value Terms of payment 0001 i) Choose Save.Unit 5: Accounts Receivable Field Name Value Language Your course language e) Choose the Company Code button. . f) Enter the company code 1010 and chooseEnter. All rights reserved. Create a EUR 5000 invoice for customer T-C##. 2. replace the ## characters with the number that your instructor assigned you. Use G/L account 41000500 as the offsetting account. © Copyright. 1. Your company has sold some goods to your customer T-C##. Add profit center T-PCA## as an additional account assignment. 113 . All rights reserved.000 invoice for customer T-C##. Use tax code 10 (10 percent Output tax (Training)).90 days. when a value includes ##. Use tax code 10 (10 percent Output tax (Training)). The Invoice and posting date is the current date. Use the customer T-C## for this exercise. Note: In this exercise. Add profit center T-PCA## as an additional account assignment. Important: Invoice and posting date is the current date . Use G/L account 41000500 as the offsetting account. Create two invoices using the Fiori App Create Outgoing Invoices. Unit 5 Exercise 34 Create Outgoing Invoices Business Example Although most invoices are created through the sales order management process. Create a EUR 10. you can create invoices in accounts receivable accounting. e) Enter the following G/L line item: Field name Value G/L acct 41000500 114 © Copyright. you can enter the transaction code FB70 in the SAP Easy Access Menu command field. Use tax code 10 (10 percent Output tax (Training)). Create two invoices using the Fiori App Create Outgoing Invoices. Use the customer T-C## for this exercise. 1. All rights reserved. Alternatively. The Invoice and posting date is the current date. b) Enter the company Code 1010 if the company code dialog box appears. Your company has sold some goods to your customer T-C##. On the Basic data tab page. you can create invoices in accounts receivable accounting. Unit 5 Solution 34 Create Outgoing Invoices Business Example Although most invoices are created through the sales order management process. a) Go to the Fiori Launchpad and choose the tile Create Outgoing Invoices in the Accounts Receivable group of the launchpad. Note: In this exercise. when a value includes ##. Use G/L account 41000500 as the offsetting account. enter the following data: Field name Value Customer T-C## Invoice date/posting date Current date Reference C##1 Amount 5000 EUR Tax code 10 (10% Output Tax (Training)) Calculate tax Select d) Choose Tree on and select the screen variant Z_WITH_PROFIT_CENTER. Add profit center T-PCA## as an additional account assignment. Create a EUR 5000 invoice for customer T-C##. replace the ## characters with the number that your instructor assigned you. . c) Choose Enter. enter the following data: Field name Value Customer T-C## Reference C##2 Invoice date/posting date Current date – 90 days Amount 10000 EUR Tax code 10 (10% Output Tax (Training)) Calculate tax Select b) Choose Tree on and select the screen variant Z_WITH_PROFIT_CENTER (if not already used). Alternatively. go to the Fiori Launchpad and choose the tile Create Outgoing Invoices in the Accounts Receivable group of the Launchpad. c) Enter the following G/L line item: Field name Value G/L acct 41000500 D/C Credit Amount in doc. Use G/L account 41000500 as the offsetting account.90 days. Do not choose the Park icon. Add profit center T-PCA## as an additional account assignment. 5000 Tax code 10 Profit center T-PCA## f) Choose Simulate. a) If you have closed the Create Outgoing Invoice app. Create a EUR 10. © Copyright. curr. Use tax code 10 (10 percent Output tax (Training)). Solution 34: Create Outgoing Invoices Field name Value D/C Credit Amount in doc. Important: Invoice and posting date is the current date . h) Make a note of the document number: ___________________________ 2. you can enter the transaction code FB70 in the SAP Easy Access Menu command field. g) Choose the Post icon.000 invoice for customer T-C##. On the Basic data tab page. All rights reserved. 10000 Tax code 10 Profit center T-PCA## d) Choose Simulate. curr. 115 . All rights reserved. f) Choose the Post icon. h) Make a note of the document number: ___________________________ . i) Close the browser tab page Create Outgoing Invoices. g) Confirm any warnings with Enter. Do not choose the Park icon.Unit 5: Accounts Receivable e) Before you post the document. 116 © Copyright. . check if the invoice and the posting date is: Current date — 90 days. you can create invoices in accounts receivable accounting. Use the invoice-general (F-22) transaction and credit account 41000500 (revenue account). replace the ## characters with the number that your instructor assigned you. New##. All rights reserved. Your company has just sold some goods to your new customer no. Note: In this exercise. Add profit center T-PCA## as an additional account assignment. Unit 5 Exercise 35 Create an Accounts Receivable Invoice Using the Complex Posting Screen Business Example Although most invoices are created through the sales order management process. Create an invoice for EUR 700 using the invoice general (complex) posting screen. © Copyright. tax code 10 ( 10 percent Output tax (Training)). when a value includes ##. 1. New##. Display an overview of your transaction before posting it. Create a EUR 700 invoice with reference number New##1 using today's date for your new customer no. 117 . a) On the SAP Fiori screen. Note: In this exercise. New##. Use the invoice-general (F-22) transaction and credit account 41000500 (revenue account). enter transaction the code F-22 in SAP Easy Access Menu. Alternatively. Display an overview of your transaction before posting it. Create a EUR 700 invoice with reference number New##1 using today's date for your new customer no.General. . Your company has just sold some goods to your new customer no. Create an invoice for EUR 700 using the invoice general (complex) posting screen. c) Enter the following data on the next screen: Field name Value Amount 700 118 © Copyright. Enter the following data: Field name Value Document date and Posting date Today's date Company code 1010 Currency EUR Type DR Reference New##1 First line item: Posting key (PstKy) 01 Account New## b) Choose Enter. New##. choose AR: Invoice . All rights reserved. tax code 10 ( 10 percent Output tax (Training)). Add profit center T-PCA## as an additional account assignment. when a value includes ##. Unit 5 Solution 35 Create an Accounts Receivable Invoice Using the Complex Posting Screen Business Example Although most invoices are created through the sales order management process. you can create invoices in accounts receivable accounting. replace the ## characters with the number that your instructor assigned you. 1. i) Choose Post. Solution 35: Create an Accounts Receivable Invoice Using the Complex Posting Screen Field name Value Tax code 10 ( 10% Output tax (Training)) Calculate tax Select Next line item: Posting key 50 Account 41000500 d) Choose Enter. © Copyright. h) Choose the Display Document Overview icon to review your transaction before posting. All rights reserved. 119 . j) Make a note of your document number: ________________________ k) To return to the SAP Fiori screen. g) Enter Profit Center T-PCA## and choose Enter. e) Enter the following data on the next screen: Field name Value Amount 700 Tax code 10 ( 10% Output tax (Training)) f) Choose the More button. choose Home. Use the Fiori app Manage Customer Line items for this task. Note: In this exercise. Unit 5 Exercise 36 Change an Accounts Receivable Invoice Business Example Customer T-C## claims that the EUR 5000 invoice with reference number C##1 contains incorrect payment terms. Change the payment conditions according to the business example in this exercise and make a note of the number of the changed document. 1. reference no. 2. All rights reserved. Result: The invoice for the amount of 5000 EUR. when a value includes ##. Instead of the usual 2 percent cash discount for payments within 14 days and 30 days due net. replace the ## characters with the number that your instructor assigned you. Change the invoice so that the customer receives the normal cash discount. you determine that the wrong terms were entered. 120 © Copyright. After speaking to someone in the sales organization. the terms stated on the invoice says payment is due immediately. . C##1 is displayed. Display the open invoice with reference number C##1 for customer T-C##. replace the ## characters with the number that your instructor assigned you. the terms stated on the invoice says payment is due immediately. e) Choose OK. Result: The invoice for the amount of 5000 EUR. Display the open invoice with reference number C##1 for customer T-C##. 1. Change the payment conditions according to the business example in this exercise and make a note of the number of the changed document. reference no. Change the invoice so that the customer receives the normal cash discount. © Copyright. you determine that the wrong terms were entered. enter the following values: Field name Value Customer T-C## Company Code 1010 Status Open Items Open on Key Date Current date Item Type Normal Items c) Choose Filters (X) on the upper right hand side of the screen. Use the Fiori app Manage Customer Line items for this task. d) Click on More Filters (xxx) in the Journal Entry section and select the Reference field. Note: In this exercise. Unit 5 Solution 36 Change an Accounts Receivable Invoice Business Example Customer T-C## claims that the EUR 5000 invoice with reference number C##1 contains incorrect payment terms. Instead of the usual 2 percent cash discount for payments within 14 days and 30 days due net. when a value includes ##. 2. a) Go to the Fiori Launchpad and choose the tile Manage Customer Line Items in the Accounts Receivable group of the Launchpad. All rights reserved. 121 . a) Select the line item for the amount of 5000 EUR and choose Edit Line Item in the items section of the window. C##1 is displayed. f) Enter C##1 into the Reference field and choose Go. b) On the Manage Customer Line Items screen. After speaking to someone in the sales organization. d) Make a note of the document number: ___________________________ e) Choose the Home button on the upper left of the window to close the app. 122 © Copyright.Unit 5: Accounts Receivable b) Enter the following values: Field name Value Conditions: Days 14 % 2 Days 30 c) Choose OK. . The Due Net (Symbol) has changed into Not Due for the line item. All rights reserved. © Copyright. 1. Display the change document and view the details of the change. 123 . Unit 5 Exercise 37 Track Changes to an Accounts Receivable Invoice Business Example You want to check the changes you made to payment conditions on an invoice. All rights reserved. Display the change document for the changes you made to the payment conditions on the invoice in the exercise. Change an Accounts Receivable Invoice. enter it. Change an Accounts Receivable Invoice. enter the transaction code FB04 in the SAP Easy Access menu command field. . d) To display additional details on any line item. All rights reserved. choose Enter. Change an Accounts Receivable Invoice. b) If the change you want to check was the last change you made in the system. a) Go to the Fiori Launchpad and choose the tile Display Changes in Journal Entries on the Accounts Receivable group of the Launchpad. the document number of the changed document appears as a default value. Display the change document for the changes you made to the payment conditions on the invoice in the exercise. Display the change document and view the details of the change. e) Close the browser tab Display Changes in Journal Entries. 124 © Copyright. c) To display the change document for the change to payment terms. does not appear. 1. Alternatively. select that line item. Unit 5 Solution 37 Track Changes to an Accounts Receivable Invoice Business Example You want to check the changes you made to payment conditions on an invoice. If the document number that you noted in the exercise. 000 invoice amount because the order was incomplete. Make a note of the document number. You also receive the information that customer T-C## is paying only 4000 EUR of a EUR 5. 125 . 1. Post the EUR 4. Note: In this exercise. Unit 5 Exercise 38 Post a Manual Incoming Payment with Difference Business Example You receive a payment from customer T-C##. Use today's date for the document and posting dates and create a residual item for the payment difference. All rights reserved. Post the incoming payment.000 payment from customer T-C## to account 11100025 for Incoming Payments. You need to post the incoming payment with difference. © Copyright. when a value includes ##. replace the ## characters with the number that your instructor assigned you. Enter the following information: Field name Value Posting Date <Today's date> Document Date <Today's date> Type DZ Company Code 1010 Currency EUR Table 1: Bank Data Field name Value Account 11100025 Amount 4000 Value Date <Today's date> Default Date from the system. a) On the SAP Easy Access Screen screen. You need to post the incoming payment with difference. Use today's date for the document and posting dates and create a residual item for the payment difference. replace the ## characters with the number that your instructor assigned you. Post the incoming payment. Unit 5 Solution 38 Post a Manual Incoming Payment with Difference Business Example You receive a payment from customer T-C##. Alternatively. All rights reserved. when a value includes ##.000 payment from customer T-C## to account 11100025 for Incoming Payments. You also receive the information that customer T-C## is paying only 4000 EUR of a EUR 5. Note: In this exercise. enter the transaction code F-28. choose Accounting → Financial Accounting → Accounts Receivable → Document Entry → Incoming Payments .000 invoice amount because the order was incomplete. . Post the EUR 4. Make a note of the document number. 126 © Copyright. 1. f) In the Residual Item field enter value 1. © Copyright. 127 . e) Select the invoice previously posted with amount of 5. c) Choose Select All. A list with open invoices for customer T-C## is displayed.000 and choose the Residual Item tab. g) Choose Document Overview. Note: Do not clear any more invoices for customer T-C## since these open items are still needed for other exercises.000. j) Make a note of the document number: ________________________ k) Return to the SAP Easy Access screen. This value is also in the field Not Assigned. Solution 38: Post a Manual Incoming Payment with Difference Table 2: Open Item Selection Field name Value Account T-C## b) Choose the Process Open Items button. h) Choose Menu → Document → Simulate. The amount in the fields Amount Entered and Assigned need to be the same. i) Post by choosing the Post icon. All rights reserved. d) Choose Deactivate Items. replace the ## characters with the number that your instructor assigned you.000 was cleared and whether a residual item was created.000. Unit 5 Exercise 39 Display Accounts Receivable Transactions for a Customer Business Example You have just posted an incoming payment of EUR 4. Display all line items for customer T-C##. Note: In this exercise. All rights reserved. when a value includes ##. Use the Fiori app Manage Customer Line items for this task. 1. 128 © Copyright.000 against an invoice for EUR 5. . Check whether the open item for EUR 5. 000 against an invoice for EUR 5.000 item. It should appear as a new open item. when a value includes ##. Display all line items for customer T-C##.000. You should be able to find it with the cleared items. replace the ## characters with the number that your instructor assigned you. © Copyright. 1. e) Search for the residual item using the document number you noted down. Unit 5 Solution 39 Display Accounts Receivable Transactions for a Customer Business Example You have just posted an incoming payment of EUR 4. d) Search for the EUR 5. enter the following values: Field name Value Customer T-C## Company Code 1010 Status All Items Posting date From Current date — 4 months to Current date Item Type Normal Items c) Choose Go. a) Go to the Fiori Launchpad and choose the tile Manage Customer Line Items in the Accounts Receivable group of the Launchpad. Check whether the open item for EUR 5. b) On the Manage Customer Line Items screen. Note: In this exercise. Use the Fiori app Manage Customer Line items for this task.000 was cleared and whether a residual item was created. 129 . All rights reserved. Create a dunning proposal. Keep updating the status until a message is displayed to tell you that the dunning proposal has been created. You want to send a reminder to the customer about the overdue payment. replace the ## characters with the number that your instructor assigned you. and create a dunning run to create and print a dunning notice for the customer. Create a dunning run and maintain the parameters. This helps prevent incorrect dunning notices from being sent out. a company makes the dunning run for all customers. Have the system start generating the dunning proposal by scheduling the proposal to start immediately. Today is the day on which the dunning program is to be run. . Check master records. Check whether dunning procedure 1001 is entered in the master record of customer T- C##. Normally. Note: In this exercise. you have to change the language accordingly on the Address tab page at the bottom. it is advisable to activate the additional log so that any errors can be traced more easily. 3. Create a dunning run using today as the run date and your group number GR## as identification. Make your entries so that all documents that have been posted up to today for customer T-C## in company code 1010 are selected. when a value includes ##. Do not start printing the dunning notice. 4. You can also change the dunning proposal. Activate the additional log for your dunning run. Check that the correct dunning procedure is entered in the customer master record. If not. Clerks in accounts receivable accounting print out the dunning selection and check the dunning proposal before the actual dunning run takes place. Unit 5 Exercise 40 Create a Dunning Run Business Example Customer T-C## has fallen behind on payments on an open item. Hint: For test purposes. 1. Your company usually schedules the dunning proposal to be processed in the background at times when the system is less busy. To ensure that the dunning notice can be printed out in the language of your country. All rights reserved. 2. For 130 © Copyright. make this entry. Update the status until a message appears to say that the dunning notice printout is complete. items from the dunning run can be removed. start the actual dunning notice printout. Exercise 40: Create a Dunning Run example. 7. A company usually schedules the dunning notice printout in the same way as the dunning proposal. It creates the dunning notices and enters the dunning data (dunning level and dunning date) in the master record and documents. Check the customer account. 5. Use printer LP01 as the output device. 131 . 8. All rights reserved. Start the dunning notice printout by scheduling it to start immediately. Check whether the dunning notice printout updated the dunning data in the master record of customer T-C##. © Copyright. or the dunning level can be reduced. that is to be processed in the background at times when the system is less busy. After the dunning proposal has been checked and approved. 6. Check the dunning proposal online and determine whether Customer T-C## will be dunned. Use the Fiori app Manage Correspondence to view the automatically created dunning notice. 1. make this entry. replace the ## characters with the number that your instructor assigned you. Unit 5 Solution 40 Create a Dunning Run Business Example Customer T-C## has fallen behind on payments on an open item. Change the communication language to the language of your country. All rights reserved. You want to send a reminder to the customer about the overdue payment. f) Choose the Company Code button. you have to change the language accordingly on the Address tab page at the bottom. enter the transaction code BP in the SAP Easy Access Menu command field. Note: In this exercise. To ensure that the dunning notice can be printed out in the language of your country. Check whether dunning procedure 1001 is entered in the master record of customer T- C##. g) Choose the Customer: Correspondence tab page. i) Close the browser tab page Maintain Business Partner. and create a dunning run to create and print a dunning notice for the customer. 132 © Copyright. Check master records. Field Name Value Business Partner T-C## b) Choose Enter. c) In the menu bar choose Business Partner → Display <-> Change. If not. d) Choose the business partner role FI Customer (Maintained). . Alternatively. a) Go to the Fiori Launchpad and choose the tile Maintain Business Partner in the Accounts Receivable group of the Launchpad. Check that the following dunning procedure is entered as follows: Field Name Value Dunning Procedure 1001 h) Choose Save. e) Choose the Address tab page. when a value includes ##. Check that the correct dunning procedure is entered in the customer master record. enter the transaction code F150 in the SAP Easy Access Menu command field. c) Choose the Parameter tab page and enter the following data: Field Name Value Dunning date today's date Docmnts posted up to today's date Company Code 1010 Customer T-C## d) Choose Save. Normally. Solution 40: Create a Dunning Run 2. Field Name Value Run On today's date Identification GR## b) Choose Enter. Create a dunning proposal. Make your entries so that all documents that have been posted up to today for customer T-C## in company code 1010 are selected. a company makes the dunning run for all customers. All rights reserved. Have the system start generating the dunning proposal by scheduling the proposal to start immediately. Alternatively. g) Choose the Status tab page. Create a dunning run using today as the run date and your group number GR## as identification. Today is the day on which the dunning program is to be run. a) Go to the Fiori Launchpad and choose the tile Create Dunning Notices in the Accounts Receivable group of the Launchpad. Hint: For test purposes. 3. The status of the new dunning run is Parameters were maintained. it is advisable to activate the additional log so that any errors can be traced more easily. Do not start printing the dunning notice. Activate the additional log for your dunning run. Create a dunning run and maintain the parameters. 133 . e) Choose the Additional Log tab page and enter the following data: Field Name Value Customer T-C## f) Choose Save. The status of the new dunning run is No parameters maintained. Your company usually schedules the dunning proposal to be processed in the background at times when the © Copyright. 6. d) Choose Print. a) Return to the initial dunning screen. . Use the Fiori app Manage Correspondence to view the automatically created dunning notice. Check the dunning proposal online and determine whether Customer T-C## will be dunned.000 item is listed. b) Choose the Dunning printout button (Schedule dunn. a) Go to the Fiori Launchpad and choose the tile Manage Correspondence Requests in the Accounts Receivable group of the Launchpad. start the actual dunning notice printout. a) Choose Enter to update the status until a message appears to say that the dunning notice printout is complete. 7. For example. b) Choose Execute. You can also change the dunning proposal. Use printer LP01 as the output device. c) Go back to the Dunning screen (initial screen of the dunning program). Keep updating the status until a message is displayed to tell you that the dunning proposal has been created. a) Choose Schedule (Schedule dunning run). The Output Device is LP01. After the dunning proposal has been checked and approved. 5. This helps prevent incorrect dunning notices from being sent out. All rights reserved. d) Choose Dispatch.Unit 5: Accounts Receivable system is less busy. b) Choose Continue. Clerks in accounts receivable accounting print out the dunning selection and check the dunning proposal before the actual dunning run takes place. A company usually schedules the dunning notice printout in the same way as the dunning proposal. The Output Device is LP01. Update the status until a message appears to say that the dunning notice printout is complete. Start the dunning notice printout by scheduling it to start immediately. c) Select Start immediately. and enter LP01 in the Output Device field. c) Select Start Immediately. items from the dunning run can be removed. At least one EUR 10. a) Choose the Change button (Change dunning notices). 134 © Copyright. It creates the dunning notices and enters the dunning data (dunning level and dunning date) in the master record and documents. or the dunning level can be reduced. and choose Enter repeatedly until a message appears to say that dunning notices are generated. 4. that is to be processed in the background at times when the system is less busy. Choose Continue.notice printout). Alternatively. Field Name Value Business Partner T-C## b) Choose Enter. Solution 40: Create a Dunning Run Field Name Value User S4F10–## b) Choose Execute. d) Choose the Company Code button. c) Select the spool request LISTS1S LP01 by selecting the field to the left of the line. c) Display your business Partner in the role FI Customer. All rights reserved. Display the dunning notice by choosing the Display Contents icon. f) To return to the Fiori Launchpad close the browser tab page Maintain Business Partner. 8. e) Choose the Customer: Correspondence tab page. Result: The fields Last Dunning Notice and Dunning Level are updated. © Copyright. enter the transaction code BP in the SAP Easy Access Menu command field. Check the customer account. d) To return to the Fiori Launchpad. a) Go to the Fiori Launchpad and choose the tile Maintain Business Partner in the Accounts Receivable group of the Launchpad. close the browser tab page Manage Correspondence Requests. 135 . Check whether the dunning notice printout updated the dunning data in the master record of customer T-C##. In this exercise. when a value includes ##. All rights reserved. Set the requirement for a monthly account statement in this customer’s master record so that the system includes the customer when it prints account statements each month. 3. This job selects all customer master records with the setting for monthly account statements. Update the business partner master record for customer T-C## to set the requirement for a monthly account statement. 1. . The request program for monthly account statements is normally generated automatically by a job on the first of every month. Unit 5 Exercise 41 Request Account Statements Business Example Customer T-C## would like a monthly statement from your organization so that the company can check its accounting figures. 136 © Copyright. using the variant S4F10. 2. you run this program manually to become familiar with the system. replace the ## characters with the number that your instructor assigned you. Run the job to print monthly account statements for customer T-C##. Note: In this exercise. Send the account statements directly to printer LP01 and check the output assignment. h) To return to the Fiori Launchpad. 1. All rights reserved. 2. 137 . a) Go to the Fiori Launchpad and choose the tile Maintain Business Partner in the Accounts Receivable group of the Launchpad. Alternatively. in the Bank Statement field. c) Display the business partner role FI Customer. replace the ## characters with the number that your instructor assigned you. role FI Customer screen. Note: In this exercise. © Copyright. when a value includes ##. using the variant S4F10. close the browser tab page Maintain Business Partner. you run this program manually to become familiar with the system. Field Name Value Customer T-C## b) Choose Enter. Run the job to print monthly account statements for customer T-C##. f) On the Change Organization: T-C##. e) Choose the Company Code button. on the Customer: Correspondence tab page. The request program for monthly account statements is normally generated automatically by a job on the first of every month. enter the transaction code BP in the SAP Easy Access Menu command field. enter the value 2(Monthly Account Statement). Update the business partner master record for customer T-C## to set the requirement for a monthly account statement. d) Switch into change mode using the icon Switch Between Display and Change. g) Choose Save. This job selects all customer master records with the setting for monthly account statements. Set the requirement for a monthly account statement in this customer’s master record so that the system includes the customer when it prints account statements each month. In this exercise. Unit 5 Solution 41 Request Account Statements Business Example Customer T-C## would like a monthly statement from your organization so that the company can check its accounting figures. f) Choose the icon Print preview. Note: We have posted invoices that relate to customer T-C## with a posting date of current date – 90 days. Alternatively. f) If one or more information messages appear. choose Yes. b) Go to the Fiori Launchpad and choose the tile Manage Correspondence in the Accounts Receivable group of the Launchpad. g) To return to the Fiori launchpad. in the Account field. e) Choose Execute.Unit 5: Accounts Receivable a) Go to the Fiori Launchpad and choose the tile Create Periodic Account Statements in the Accounts Receivable group of the Launchpad. c) On the ABAP: Variant Directory of Program RFKORK00 screen. . select the S4F10 variant and choose Enter. choose Continue (Enter) to confirm each message and continue. a) In the Correspondence request dialog box. which asks whether you would like to issue the request. b) Choose the icon Get Variant. To print all documents. 138 © Copyright. c) Enter the following data: Field Name Value Correspondence SAP06 User S4F10–## Entries with print date Select Entries without print date Select d) Choose Execute. d) On the Periodic Account Statements screen.27 in the SAP Easy Access Menu command field. All rights reserved. enter T-C##. and close the browser tab page Maintain Correspondence Requests. e) Set your cursor into the displayed correspondence request. 3. the variant uses a start key date of current date – 120 for our “monthly” account statement. Send the account statements directly to printer LP01 and check the output assignment.. enter the transaction code F.. All rights reserved. replace the ## characters with the number that your instructor assigned you. 1. Perform a due date analysis using the Fiori App Overdue Receivables. when a value includes ##. the values are displayed in the group company currency USD. Limit your selection to customer T-C## in company code 1010 and drill down to its line items. Perform this due date analysis using the Fiori App Overdue Receivables. create a due date analysis for company code 1010. © Copyright. Note: In this exercise. 139 . Therefore. Note: This app allows you to report cross company code overdue receivables. Unit 5 Exercise 42 Perform a Due Date Analysis Using the Fiori App Overdue Receivables Business Example You want to analyze customer payments and open items for company code 1010. First. All rights reserved. j) To go back to the Fiori Launchpad. g) Display the results By Customer (Top 10 Receivables. a) Go to the Fiori Launchpad and choose the tile Overdue Receivables in the Accounts Receivable group of the Launchpad. choose the Home button. Note: In this exercise. when a value includes ##. 1. 140 © Copyright. i) Choose Open In then choose Manage Customer Line Items. h) Click on the Overdue amount of customer T-C## to display the context menu. Perform this due date analysis using the Fiori App Overdue Receivables. Result: Overdue receivables for company code 1010 is displayed. e) Enter customer T-C## into the search field. . create a due date analysis for company code 1010. c) Choose OK. Table). b) Choose Company Code and select company code 1010. Unit 5 Solution 42 Perform a Due Date Analysis Using the Fiori App Overdue Receivables Business Example You want to analyze customer payments and open items for company code 1010. Therefore. Note: This app allows you to report cross company code overdue receivables. Perform a due date analysis using the Fiori App Overdue Receivables. the values are displayed in the group company currency USD. replace the ## characters with the number that your instructor assigned you. First. f) Select customer T-C## and chooseOK. Limit your selection to customer T-C## in company code 1010 and drill down to its line items. d) Choose Customer. 000). Customer T-C## has made a payment of EUR 4. You want to create a dispute case for this outstanding payment. Unit 5 Exercise 43 Create a Dispute Case Business Example You can create dispute cases in various ways in SAP S/4HANA. Post a Manual Incoming Payment with Difference ). 1. After your organization receives the outstanding payment.29 due to an incoming payment to the amount of EUR 4. Select the residual item that you posted in the exercise. Field Value Customer T-C## Company Code: 1010 2. 141 . The accounting clerk at the customer company has not yet been able to provide exact details of the missing order items. when a value includes ##. replace the ## characters with the number that your instructor assigned you.000 against an invoice of EUR 5. Create a dispute case with the following details: Table 3: Attributes Field Value Title Dispute case for customer T-C## Reason Underdelivery or shortshipment Priority Very High Processor S4F10–## © Copyright.000 for an invoice of EUR 5. In this example. you create a dispute case using the Fiori app Process Receivables. All rights reserved. Note: In this exercise. Display the invoices of customer T-C## for company code 1010 using the Fiori app Process Receivables. Post a Manual Incoming Payment with Difference (payment difference of EUR 1.000 – cash discount = EUR 876.000 (see previous exercise. The reason for underpayment is because the delivery was incomplete. The outstanding payment will be made when the missing order items have been delivered. you need to clear the dispute case. Unit 5: Accounts Receivable Field Value Notes Customer to pay remaining amount when all goods have been delivered. 3. As the dispute management case processor S4F10–##, call up your dispute case by using the Fiori App Manage Dispute Cases - As Processor and change its status manually to Being Processed. 4. Inform the customer by e-mail that the issue is being checked. Use the template Inquiry to customer to add the following additional e-mail text: Please provide us with the names of the article items in our invoice that were not delivered or were incomplete in the delivery. 5. The customer T-C## receives the missing goods and pays the outstanding amount. Post an incoming payment of EUR 850 manually, using the Fiori App Post Incoming Payments with the following details: Table 4: General Information Field Name Value Company Code 1010 Posting Date Current date Document Date Current date Journal Entry Type DZ (Customer Payment) Table 5: Bank Data Field Name Value G/L Account 11100025 Amount/Currency 1.000 EUR Table 6: Open Item Selection Field Name Value Account Type Customer Account ID T-C## 6. Review the status of your dispute case. 142 © Copyright. All rights reserved. Unit 5 Solution 43 Create a Dispute Case Business Example You can create dispute cases in various ways in SAP S/4HANA. In this example, you create a dispute case using the Fiori app Process Receivables. Customer T-C## has made a payment of EUR 4,000 for an invoice of EUR 5,000 (see previous exercise, Post a Manual Incoming Payment with Difference ). The reason for underpayment is because the delivery was incomplete. The outstanding payment will be made when the missing order items have been delivered. The accounting clerk at the customer company has not yet been able to provide exact details of the missing order items. You want to create a dispute case for this outstanding payment. After your organization receives the outstanding payment, you need to clear the dispute case. Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Display the invoices of customer T-C## for company code 1010 using the Fiori app Process Receivables. Select the residual item that you posted in the exercise, Post a Manual Incoming Payment with Difference (payment difference of EUR 1,000 – cash discount = EUR 876,29 due to an incoming payment to the amount of EUR 4,000 against an invoice of EUR 5,000). Field Value Customer T-C## Company Code: 1010 a) Go to the Fiori Launchpad and choose the tile Process Receivables in the Accounts Receivable group of the Launchpad. b) Enter the following data: Field Value Customer T-C## Company Code 1010 c) Choose Go. d) For customer T-C## for the company code 1010 choose the Process button on the right hand side of the result list. © Copyright. All rights reserved. 143 Unit 5: Accounts Receivable e) In the list of invoices for the customer, select the residual item that you created in the exercise, Post a Manual Incoming Payment with Difference. 2. Create a dispute case with the following details: Table 3: Attributes Field Value Title Dispute case for customer T-C## Reason Underdelivery or shortshipment Priority Very High Processor S4F10–## Notes Customer to pay remaining amount when all goods have been delivered. a) On the Process Receivables screen, choose Create Dispute. b) On the Create Dispute Case screen, enter the data from the table. c) Choose OK to save the dispute case. d) To return to the Fiori launchpad, choose the Home button. 3. As the dispute management case processor S4F10–##, call up your dispute case by using the Fiori App Manage Dispute Cases - As Processor and change its status manually to Being Processed. a) Go to the Fiori launchpad and choose the tile Manage Dispute Cases - As Processor in the Accounts Receivable group of the Launchpad. b) If the corresponding dispute case is not automatically displayed, enter the following data and choose Go: Field Value Processor S4F10–## Customer T-C## c) Double-click the Case ID number to display the dispute case details. d) On the Manage Dispute Cases screen, in the Status field, enter In Process. 4. Inform the customer by e-mail that the issue is being checked. Use the template Inquiry to customer to add the following additional e-mail text: Please provide us with the names of the article items in our invoice that were not delivered or were incomplete in the delivery. a) Enter the following data: Field Value ContactPersonEmailAddress: train-##@sap-educ.corp 144 © Copyright. All rights reserved. Solution 43: Create a Dispute Case b) Choose Save Changes. c) Choose Create Email. d) Select the template Inquiry to Customer. e) Choose the language of your country. f) In the Additional text field, enter the following text: Please provide us with the names of the article items in our invoice that were not delivered or were incomplete in the delivery. g) To save your entries and send the e-mail, choose Send Email. h) Choose Hometo return to the Fiori Launchpad screen. 5. The customer T-C## receives the missing goods and pays the outstanding amount. Post an incoming payment of EUR 850 manually, using the Fiori App Post Incoming Payments with the following details: Table 4: General Information Field Name Value Company Code 1010 Posting Date Current date Document Date Current date Journal Entry Type DZ (Customer Payment) Table 5: Bank Data Field Name Value G/L Account 11100025 Amount/Currency 1.000 EUR Table 6: Open Item Selection Field Name Value Account Type Customer Account ID T-C## a) Go to the Fiori Launchpad and choose the tile Post Incoming Payments in the Accounts Receivable group of the Launchpad. b) On the Post Incoming Payments screen, enter the data from the tables. c) Choose the Propose Items button. d) Choose Clear for the residual item. © Copyright. All rights reserved. 145 Unit 5: Accounts Receivable e) To save the posting, choose Post. Display your incoming payment document afterwards. f) Choose Home to return to the Fiori Launchpad screen. 6. Review the status of your dispute case. a) Go to the Fiori Launchpad and choose the tile Manage Dispute Cases - As Processor in the Accounts Receivable group of the Launchpad. b) Enter the following data to display your dispute case: Field Value Processor: S4F10–## Customer: T-C## c) Choose Go. The dispute case has got the Status Closed. d) Double-click the Case ID number to display the dispute case details. The disputed amount is 0,00 EUR. e) Choose Home to return to the Fiori Launchpad screen. 146 © Copyright. All rights reserved. 1. and billing. The purchase order has the number 12## and is dated today. Create a sales order as a scheduled order and note down the order number. These steps usually occur over several days. 147 . The sales organization 1010 receives a purchase order from the customer T-C##. you complete all steps within this lesson. A normal sales process consists of receiving a sales order. distribution channel 10. Note: In this exercise. creating an outbound delivery. Unit 5 Exercise 44 Create a Sales Order Business Example Customer invoices are not usually posted directly in accounting. © Copyright. when a value includes ##. in this exercise and in the exercises. Use sales organization 1010. However. All rights reserved. but are posted to accounts receivable accounting from the sales order management component. The customer ordered 2 pieces of material number T-F100. and division 00. Create an Outbound Delivery and Create a Billing Document. replace the ## characters with the number that your instructor assigned you. you complete all steps within this lesson. Enter the following information: Field Name Value Sold-to-party T-C## Cust. Use sales organization 1010. Unit 5 Solution 44 Create a Sales Order Business Example Customer invoices are not usually posted directly in accounting. A normal sales process consists of receiving a sales order. Reference 12## Cust. Create a sales order as a scheduled order and note down the order number. Create an Outbound Delivery and Create a Billing Document. Alternatively. The customer ordered 2 pieces of material number T-F100. and division 00. Reference Date Current date Sales tab page: 148 © Copyright. replace the ## characters with the number that your instructor assigned you. distribution channel 10. These steps usually occur over several days. 1. a) Go to the Fiori Launchpad and choose the tile Create Sales Order in the Order Fulfillment group of the Launchpad. in this exercise and in the exercises. However. when a value includes ##. enter the transaction code VA01 in SAP Easy Access Menu. Enter the following information: Field Name Value Order type OR Sales Organization 1010 Distribution channel 10 Division 00 b) Choose Enter. The sales organization 1010 receives a purchase order from the customer T-C##. The purchase order has the number 12## and is dated today. . but are posted to accounts receivable accounting from the sales order management component. creating an outbound delivery. and billing. Note: In this exercise. All rights reserved. e) To create the sales order. Solution 44: Create a Sales Order Field Name Value Req. d) Confirm any messages with Enter. delivery date Make a note of the default re- quested delivery date: _______________ All items area: Material T-F100 Order quantity 2 c) To populate data from the customer master record and the materials master record into the sales order. choose Save. choose Enter. All rights reserved. f) Make a note of the standard order number: _____________________ g) Close the browser tab page Create Sales Order. 149 . © Copyright. using the details in the table. Create a Sales Order. In this exercise. All rights reserved. and make a note of the delivery number: Field Name Value Ship-To-Party T-C## Shipping point 1010 2. 1. and the goods issue is posted. Open the Fiori App Create Outbound Deliveries to create the outbound delivery for the sales order you created in the exercise. . Pick the material for the outbound delivery and post the goods issue using the app Pick Outbound Delivery. collective transactions are used to generate and process a large volume of the following documents. Unit 5 Exercise 45 Create an Outbound Delivery Business Example You have created a sales order for a customer. the goods are taken (picked) from the warehouse. You need to create an outbound delivery to carry out this process. Note: In a real-life situation. 150 © Copyright. you carry out the steps for individual processing so that you become familiar with the procedure. On the customer’s requested delivery date. f) You will find the document number of the created outbound delivery in the log. All rights reserved. You need to create an outbound delivery to carry out this process. Unit 5 Solution 45 Create an Outbound Delivery Business Example You have created a sales order for a customer. © Copyright. d) Choose the Display Log button to navigate to the log. the goods are taken (picked) from the warehouse. g) Make a note of the delivery number: ____________________ h) Choose the Home button to go back to the Fiori Launchpad. you carry out the steps for individual processing so that you become familiar with the procedure. b) Choose Go to get a list of sales documents corresponding to your selection. b) Enter the number of your outbound delivery in the corresponding field and choose Enter. using the details in the table. 2. a) Go to the Fiori Launchpad and choose the tile Pick Outbound Delivery in the Order Fulfillment group of the Launchpad. Note: In a real-life situation. Pick the material for the outbound delivery and post the goods issue using the app Pick Outbound Delivery. Create a Sales Order. Open the Fiori App Create Outbound Deliveries to create the outbound delivery for the sales order you created in the exercise. and the goods issue is posted. 1. e) Choose the category Deliveries by clicking on the respective button. collective transactions are used to generate and process a large volume of the following documents. On the customer’s requested delivery date. In this exercise. c) Mark your sales order and click on Create Deliveries at the bottom of the screen. 151 . and make a note of the delivery number: Field Name Value Ship-To-Party T-C## Shipping point 1010 a) Go to the Fiori Launchpad and choose the tile Create Outbound Deliveries in the Order Fulfillment group of the Launchpad. 152 © Copyright. the view GI Ready is displayed. e) Within the same app. All rights reserved. . g) Choose Home to go back to the Fiori Launchpad. f) Choose Post GI to complete this step. d) Choose Save. ensure you are in the process step Picking and enter 2 PC as the Picking Quantity.Unit 5: Accounts Receivable c) On the screen Pick Outbound Delivery. Start the app Create Billing Document Work List and create the billing document with reference to the outbound delivery. Use your Sold-To Party T-C## as selection criteria and write down the number of the billing document. What information does the accounting transaction contain? Choose the app Display Sales Order as the entry point. View the documents posted from Sales Order Management. Unit 5 Exercise 46 Create a Billing Document Business Example After goods have been delivered to a customer to fulfill a sales order. you want to bill the customer for the delivery. 153 . 1. Display the document created by Sales Order Management and view the accompanying accounting document. All rights reserved. 2. © Copyright. Field Name Value Order The order document number you noted down earlier in exercise. 2. b) Enter your Sold-To Party T-C## in the respective field. Unit 5 Solution 46 Create a Billing Document Business Example After goods have been delivered to a customer to fulfill a sales order. e) To display the material document. View the documents posted from Sales Order Management. Display the document created by Sales Order Management and view the accompanying accounting document. a) Go to the Fiori Launchpad and choose the tile Display Sales Order in the Order Fulfillment group of the Launchpad. Result: Your sales order is displayed. Start the app Create Billing Document Work List and create the billing document with reference to the outbound delivery. . Use your Sold-To Party T-C## as selection criteria and write down the number of the billing document. you want to bill the customer for the delivery. g) Make a note of the billing document number: _______________________ . d) Select the GD goods issue: delvy document. choose Display document. a) Go to the Fiori Launchpad and choose the tile Create Billing Document Work List in the Order Fulfillment group of the Launchpad. 1. 154 © Copyright. e) On the screen Invoice (F2) Create: Overview of Billing Items. d) Select the row with your outbound delivery and click on Individual billing document. f) The number of the created document is displayed at the bottom of the screen. choose Display Document Flow (the first icon on the upper left of the screen below the window title) Display Standard Order XX: Overview. c) Click on Display Billing List. choose Save to create the billing document. All rights reserved. What information does the accounting transaction contain? Choose the app Display Sales Order as the entry point. Create a Sales Order. c) To display the documents created by Sales Order Management. b) Choose Enter. Solution 46: Create a Billing Document f) To display the accounting document. i) Close the window List of Documents in Accounting. k) On the Document Flow screen. 155 . h) Choose Back. j) Choose Back. © Copyright. select the Accounting document. All rights reserved. choose Doc Info tab and then FI Documents in the Header Data section of the material document. m) Close the browser tab page Display Sales Order. l) Choose Display document. g) Double-click the Accounting Document number. 2. . when a value includes ##. Note: In this exercise. All rights reserved. 1. Open the Fact Sheet for the corresponding line item. replace the ## characters with the number that your instructor assigned you. 156 © Copyright. Display the line items of customer T-C## for one week after today’s date. you want to check that the billing document can be viewed from the customer’s line items. open the Billing Document for the document with document type RV. From the line items. Unit 5 Exercise 47 View Billing Documents from the Customer’s line items Business Example After creating a billing document. 1. you want to check that the billing document can be viewed from the customer’s line items. 157 . Open the Fact Sheet for the corresponding line item. open the Billing Document for the document with document type RV. From the line items. Go to the Fiori Launchpad and choose the tile Manage Customer Line Items in the Accounts Receivable group of the Launchpad. All rights reserved. Unit 5 Solution 47 View Billing Documents from the Customer’s line items Business Example After creating a billing document. when a value includes ##. a) Click on the document number with document type RV. Field Name Value Customer T-C## Company Code 1010 Status Open Items Open on Key Date One week after the current date b) Choose Go. c) Choose the Home button to go back to the Fiori Launchpad. a) Check that the billing document can be viewed from the customer’s line items. Display the line items of customer T-C## for one week after today’s date. 2. © Copyright. replace the ## characters with the number that your instructor assigned you. Note: In this exercise. b) Choose Document Number 9XXXXXXX. Process the contribution margin report S4F20CM for the current fiscal year and version 0 to view the results for different market views. Unit 5 Exercise 48 Process a Profitability Analysis Report Business Example Business transactions have been entered in Sales and Distribution (SD). What is the gross revenue for this view? 158 © Copyright. Use drilldown reporting to analyze the data for different profitability segments. Examine the results for your company. You now want to examine the results from various market segments. and analyze the causes of these changes. . Drill down to view the results for your customer T-C##. Process a Contribution Margin Report. 2. Run a report in CO-PA for the operating concern A000. All rights reserved. You want to know where your profits rose and where they fell. 1. Use drilldown reporting to analyze the data for different profitability segments. Process the contribution margin report S4F20CM for the current fiscal year and version 0 to view the results for different market views. choose Customer in the Navigation screen area. e) Confirm any information message with Yes. What is the gross revenue for this view? a) On the Execute Drilldown Report Cross Margin Report: Detail List screen. and analyze the causes of these changes. select the Report S4F20CM and choose Execute. All rights reserved. Run a report in CO-PA for the operating concern A000. Process a Contribution Margin Report. and choose Continue. c) On Run Profitability Report: Initial Screen. b) If the Drill-down: Call up for documentation for hotspots screen is displayed. You want to know where your profits rose and where they fell. select the account-based radio button. c) Verify that Customer T-C## is displayed on the Execute Drilldown Report Cross Margin Report: Detail List screen. choose Run Profitability Report Profitablity Analysis (Transaction KE30 in SAP Easy Access Menu). If necessary. Examine the results for your company. Unit 5 Solution 48 Process a Profitability Analysis Report Business Example Business transactions have been entered in Sales and Distribution (SD). you can scroll using the arrows or select the magnifying glass to see the available customer. 2. 1. You now want to examine the results from various market segments. d) Choose Home to exit the report. 159 . choose Continue. a) On the SAP Fiori screen. b) In the Set Operating Concern dialog box. enter A000 in the Operating concern field. Drill down to view the results for your customer T-C##. © Copyright. enter the following data: Field Value From Fiscal year Current fiscal year From Period Current period To Period Current period Version 0 e) Select the Classic drilldown report radio button and choose Execute. d) On the Selection: Cross Margin Report screen. Note: In this exercise. All rights reserved. replace the ## characters with the number that your instructor assigned you. 160 © Copyright. when a value includes ##. various procedures need to be completed in the subsidiary ledgers before financial statements can be created in the general ledger. Enter the valuation adjustment key AB for company code 1010 in the master record of customer T-C##. Estimates of bad debt expense can be made using the value adjustment program. you must enter this value adjustment key into the customers’ master records. A company wants to make a 5 percent adjustment on all receivables that are overdue by more than 30 days at the time the adjustment is made. 1. Unit 5 Exercise 49 Apply a Flat-Rate Individual Value Adjustment Business Example Depending on legal requirements. To apply the adjustment. . A value adjustment key has been set up in configuration. f) On the Customer: Account Management tab page enter the value adjustment key AB into the Value adjustment field. A value adjustment key has been set up in configuration. 1. Note: In this exercise. e) Choose the button Company Code. Enter the following data: Field Name Value Business Partner T-C## b) Choose Enter. you must enter this value adjustment key into the customers’ master records. Company code data for 1010 should be displayed. Result: Now you are in the Change mode of the Business Partner screen. If not. various procedures need to be completed in the subsidiary ledgers before financial statements can be created in the general ledger. 161 . choose the button Company Codes and select the company code 1010 from the given list. c) Display your Business Partner for the role FI Customer. Enter the valuation adjustment key AB for company code 1010 in the master record of customer T-C##. To apply the adjustment. Unit 5 Solution 49 Apply a Flat-Rate Individual Value Adjustment Business Example Depending on legal requirements. replace the ## characters with the number that your instructor assigned you. © Copyright. a) Go to the Fiori Launchpad and choose the tile Maintain Business Partner in the Accounts Receivable group of the Launchpad. A company wants to make a 5 percent adjustment on all receivables that are overdue by more than 30 days at the time the adjustment is made. when a value includes ##. Estimates of bad debt expense can be made using the value adjustment program. d) Choose the icon Switch between Display and Change. b) Close the browser tab page Maintain Business Partner. a) Choose Save. All rights reserved. Choose the Selection options button. in the Account Trace field. Remember to set the indicator to generate postings. Select IF as the valuation area. 4. 2. GR##. Note: On the Selection options screen. Note: In this exercise. Use the valuation method Flat-rate individual value adjustment. A value adjustment is not yet necessary for the other item because it is not 30 days overdue. and select the Customers checkbox so that each group can complete the exercise for its own customer. All rights reserved. Use the last day of the previous month as the posting date and the first day of the current month as the reversal date. The document type is SB. . Execute the valuation run with the Fiori app Further Valuations. enter only your customer T-C## and company code 1010. Use today's date as the run date and your group number. Before you execute the valuation run. 1. Start the valuation run. The key date is the last day of the previous month. At least one invoice should have been reduced in value. as the identification. 5. Now you want to execute a valuation run to carry out the value adjustment. 3. T-C##. replace the ## characters with the number that your instructor assigned you. 162 © Copyright. Unit 5 Exercise 50 Execute a Valuation Run Business Example As part of accounts receivable closing procedures. check if customer T-C## has got overdue receivables by more than 30 days based on the valuation key date: Last day of previous month. when a value includes ##. you have entered a value adjustment key in a customer’s master record. Activate the additional log by entering your customer. Display the valuation list. and enter T-C## in the Customer field. 6. and restart the valuation run. go to the Valuation run initial screen. and on the menu bar. All rights reserved. Repeat this process until valuations are displayed in the proposal. © Copyright. To call up the proposal log and find the error. you have made an error somewhere. To delete the valuation run. Transfer the valuation to financial accounting (FI). choose Edit → Valuation Run → Delete. choose Edit → Valuation Run → Display Log. 163 . Exercise 50: Execute a Valuation Run Hint: If no valuations are displayed in the screen. 8. Check whether the postings were made by looking at the balances of account 12401100 (Individual Value Adjustments for Receivables) in company code 1010 and with Profit Center T-PCA##. Remove the error. 7. check if customer T-C## has got overdue receivables by more than 30 days based on the valuation key date: Last day of previous month. when a value includes ##. Now you want to execute a valuation run to carry out the value adjustment. If not. Unit 5 Solution 50 Execute a Valuation Run Business Example As part of accounts receivable closing procedures. refer to the exercise. Create Outgoing Invoices. f) Choose the Home button. a) Go to the Fiori Launchpad and choose the tile Manage Customer Line Items in the Accounts Receivable group of the Launchpad. Note: In this exercise.Dunning Data from the drill-down list on the left hand side of the Items section. you have entered a value adjustment key in a customer’s master record. b) Enter the following data: Field Name Value Customer T-C## Company Code 1010 Status Open Items Open Key Date Last day of previous month Item Type Normal Items c) Choose Go. Execute the valuation run with the Fiori app Further Valuations. All rights reserved. GR##. Use today's date as the run date and your group number. At least one line item has got more than 30 days areas. e) Check the column Net Areas. 164 © Copyright. . d) Choose the variant SAP . Before you execute the valuation run. as the identification. 1. replace the ## characters with the number that your instructor assigned you. in this unit and post an invoice with an invoice date and posting date of minus 90 days. 2. Note: On the Selection options screen. Select IF as the valuation area. Alternatively. a) Choose the Maintain button. a) Choose Selection options. All rights reserved. Use the last day of the previous month as the posting date and the first day of the current month as the reversal date. Enter the following data: Field Name Value Run date Current date Identification GR## b) Choose Enter. the status displays as follows: Parameters does not exist for valuation run Current date ID GR##. On the status bar. Choose the Selection options button. Solution 50: Execute a Valuation Run a) Go to the Fiori Launchpad and choose the tile Further Valuations in the Accounts Receivable group of the Launchpad. T-C##. and select the Customers checkbox so that each group can complete the exercise for its own customer. 3. in the Account Trace field. The document type is SB. Enter the following data: Field Name Value Key date Last day of previous month Val. Activate the additional log by entering your customer.date First day of current month Document Type SB 4. 165 . enter the transaction code F107 in the SAP Easy Access Menu command field. Remember to set the indicator to generate postings. Use the valuation method Flat-rate individual value adjustment. The key date is the last day of the previous month. method 3 (Flat-rate individual value adjustment) Currency type 10 Valuation Area IF Postings Select Posting date Last day of previous month Rev. Enter the following data: Field Name Value Company code 1010 Checkbox Customers Select © Copyright. and enter T-C## in the Customer field. enter only your customer T-C## and company code 1010.post. 5. 7. c) Choose Execute. The Valuation Run: Initial screen appears. checkbox. Check whether the postings were made by looking at the balances of account 12401100 (Individual Value Adjustments for Receivables) in company code 1010 and with Profit Center T-PCA##. Transfer the valuation to financial accounting (FI). a) Choose Dispatch. choose Edit → Valuation Run → Value List. choose Edit → Valuation Run → Delete. choose Back. . b) Choose Continue to confirm the dialog box. a) From the menu. Remain on this screen for the next step. b) Select the Start immediat. At least one invoice should have been reduced in value. Result: On the status bar. enter T-C##. Hint: If no valuations are displayed in the screen. Display the valuation list. 166 © Copyright. d) Close the browser tab page Further Valuation. d) Choose Save. A list with all proposed valuations is displayed. d) Choose Enter repeatedly until the status field indicates that the valuation run is finished. To call up the proposal log and find the error. choose Edit → Valuation Run → Display Log. A valuation should now be displayed for at least one item. b) Select the Start immediat. c) Choose Enter to dispatch. c) Choose Dispatch . checkbox. Repeat this process until valuations are displayed in the proposal. a) Choose Forward. and restart the valuation run. 8.Unit 5: Accounts Receivable Field Name Value Customer T-C## b) In the Account Trace field. 6. the status displays as follows: Parameters entered. c) To go back to the Valuation run initial screen. go to the Valuation run initial screen. All rights reserved. To delete the valuation run. Start the valuation run. A value adjustment is not yet necessary for the other item because it is not 30 days overdue. you have made an error somewhere. and on the menu bar. Choose Enter until you see the message: Transfer finished. The Valuation: Parameters screen appears. Remove the error. the posting was reversed. g) Choose Home to go back to the Fiori Launchpad. © Copyright. c) Choose More Filters (X). Field Name Value Ledger 0L Company Code 1010 G/L Account 12401100 Ledger Fiscal Year Current year Period From Previous month Period To Current month Profit Center T-PCA## b) If the profit center is not available as a filter field. choose the Filters (X) button. d) Select the checkbox Profit Center and choose OK. f) Choose Go. The account should have a credit balance in the previous period. e) Enter the profit center T-PCA## and select the checkbox on the right hand side. In the current month. 167 . Solution 50: Execute a Valuation Run a) Go to the Fiori Launchpad and choose the tile Display G/L Account Balances in the General Ledger group of the Launchpad. All rights reserved. All rights reserved. buildings have a tax useful life of 50 years. and identify how many depreciation areas are displayed. Office building Hamburg ##. replace the ## characters with the number that your instructor assigned you. Note: In this exercise. Unit 6 Exercise 51 Create an Asset Master Record Business Example Your company is purchasing an office building in Hamburg. In Germany. so different calculations are being driven. Result: Seven depreciation areas are displayed for the asset. using the data from the following table: Field Name Value Asset Class 1100 (Buildings) Company Code 1010 Number of similar assets 1 Description Office building Hamburg ## Cost Center T-CCA## 2. Create an asset master record and assign the new office building to cost center T-CCA##. Note: It is not necessary to note the zero after the blank at the end of the asset number. 1. You need to create an asset master record in asset class 1100 (Buildings) with the description. Save the asset. . the depreciation keys of the depreciation areas are different. and make a note of the asset number: ________________________. Display the asset master record. In this case. It represent the asset subnumber. when a value includes ##. 3. 168 © Copyright. 2. using the value in the table. enter the asset class. replace the ## characters with the number that your instructor assigned you. a) Choose Save. 169 . using the data from the following table: Field Name Value Asset Class 1100 (Buildings) Company Code 1010 Number of similar assets 1 Description Office building Hamburg ## Cost Center T-CCA## a) Go to the Fiori Launchpad and choose the tile Create Asset Master in the Asset Accounting group of the Launchpad. Note: In this exercise. 1. excluding the zero after the blank at the end. enter the Description. All rights reserved. d) On the General tab page. using the values in the table. when a value includes ##. Office building Hamburg ##. buildings have a tax useful life of 50 years. using the value in the table. b) On the Create Asset: Initial screen. b) On the status bar. © Copyright. e) On the Time-dependent tab page. Unit 6 Solution 51 Create an Asset Master Record Business Example Your company is purchasing an office building in Hamburg. enter the Cost Center. You need to create an asset master record in asset class 1100 (Buildings) with the description. Save the asset. note the asset number. In Germany. c) Choose the Master data button. Alternatively. company code. enter the transaction code AS01. Create an asset master record and assign the new office building to cost center T-CCA##. and make a note of the asset number: ________________________. and the number of similar assets. Result: Seven depreciation areas are displayed for the asset. d) On the Asset Master Worklist screen. so different calculations are being driven. . 3. 170 © Copyright. enter the transaction code AS03. e) On the Asset window pick the option Display Asset f) Choose the depreciation area tab page. and choose Enter. Alternatively. in the Asset field. the depreciation keys of the depreciation areas are different. enter the company code and asset number that you noted earlier in the exercise. Display the asset master record. and identify how many depreciation areas are displayed. choose your Asset Number . In this case. a) Close the browser tab page Create Asset Master. It represent the asset subnumber. and count the number of depreciation areas listed. b) Go to the Fiori Launchpad and choose the tile Display Asset Master in the Asset Accounting group of the Launchpad. All rights reserved.Unit 6: Asset Accounting Note: It is not necessary to note the zero after the blank at the end of the asset number. c) On the Asset Master Worklist screen. Unit 6 Exercise 52 Create Asset Master Worklist Business Example With the app Display Asset Master Worklist you have an overview over all Fixed Assets Masters that you are responsible for. All rights reserved. 171 . Your area of responsibility can be defined by a flexible set of filter values. Display all assets that are assigned to Asset Class 1100 and Cost Center T-CCA## in Company Code 1010. 1. © Copyright. Note: From any single asset you can navigate to further actions such as Change or Display Asset Master. Display all assets in Company Code 1010. 2. Result: At least one asset (that is. Unit 6 Solution 52 Create Asset Master Worklist Business Example With the app Display Asset Master Worklist you have an overview over all Fixed Assets Masters that you are responsible for. Display all assets that are assigned to Asset Class 1100 and Cost Center T-CCA## in Company Code 1010. Field Name Value Company Code 1010 Asset Class 1100 Cost Center T-CCA## b) Choose Go. Create an Asset Master Record). All rights reserved. Note: From any single asset you can navigate to further actions such as Change or Display Asset Master. . 1. your asset from the previous exercise. 172 © Copyright. Your area of responsibility can be defined by a flexible set of filter values. Display all assets in Company Code 1010. b) Choose Go. a) Delete the filter criteria Asset Class 1100 and Cost Center T-CCA## on the screen Asset Master Worklist. 2. a) Go to the Fiori Launchpad and choose the tile Display Asset Master Worklist in the Asset Accounting group of the Launchpad. should be displayed. 1. 6. What are the planned and posted depreciation values for the current year? © Copyright. 3. Which accounts were posted to in the operational part (vendor invoice) and the valuation parts (asset accounting) of the document. use the F4 help to search for the asset with the description Office building Hamburg ##. Use the Asset Value app to check the values of the new asset in the depreciation area. The invoice and posting date is today’s date. Hint: For posting purposes. Use transaction type 100 (External asset acquisition). The input tax of 10 percent (1I) is in addition to the net amount.000. You need to post the asset acquisition. The company code is 1010. Ensure you use the payment terms 0001. Note: At the end of this exercise step. post the asset acquisition and the amount payable to the vendor in one document. Unit 6 Exercise 53 Post an Integrated Asset Acquisitions Business Example Your company (company code 1010) purchased a building from a real estate agency. vendor T-AC##. 173 .000. that is. The value of the building is EUR 1. remain in the posting screen. 5. 2. replace the ## characters with the number that your instructor assigned you. 4. All rights reserved. when a value includes ##. Note: In this exercise. 32 (IFRS in local currency). Post an integrated asset acquisition. Display the FI document. Make a note of the FI document number. The tax of 10 percent is not included in the price. Hint: For posting purposes.000 174 © Copyright.000 Tax Amount 100.000. Post an integrated asset acquisition. All rights reserved. enter the transaction code F-90. The company code is 1010. The tax of 10 percent is not included in the price.100. when a value includes ##. use the F4 help to search for the asset with the description Office building Hamburg ##. vendor T-AC##. Note: In this exercise. You need to post the asset acquisition.000. Alternatively. The value of the building is EUR 1. Ensure you use the payment terms 0001. a) Go to the Fiori Launchpad and choose the tile Acquisition without order (integrated AP) in the Asset Accounting group of the Launchpad. 1. The input tax of 10 percent (1I) is in addition to the net amount. replace the ## characters with the number that your instructor assigned you. Enter the following data: Field Name Value Amount 1. post the asset acquisition and the amount payable to the vendor in one document. Enter the following data: Field Name Value Document Date/Posting Date Current date Company Code 1010 Currency EUR First line item Posting key (PstKy) 31 Account T-AC## b) ChooseEnter. that is. . Unit 6 Solution 53 Post an Integrated Asset Acquisitions Business Example Your company (company code 1010) purchased a building from a real estate agency. Use transaction type 100 (External asset acquisition). The invoice and posting date is today’s date. a) From the menu. 2. Note: At the end of this exercise step. Display the FI document. Office building Hamburg ##) TType (Asset Transaction Type) 100 External asset acquisition c) Choose Enter. a) The document is posted: ● To the technical clearing account for integrated asset acquisitions (16014000) © Copyright. Solution 53: Post an Integrated Asset Acquisitions Field Name Value Tax code 1l (10% Input Tax . To confirm the warning about changing the payment terms. 3. use the F4 help to search for your asset with the description. 4. Field Name Value Reference Date Current date e) Choose Continue. remain in the posting screen. f) Choose Post. Create Asset Master Data (al- ternatively. All rights reserved. choose Document → Display. a) FI document number: ______________ b) Remain on this screen. Make a note of the FI document number. Field Name Value Amount * Tax code 1I d) To view all account assignments. 175 . choose the More button in the line item. press Choose. Which accounts were posted to in the operational part (vendor invoice) and the valuation parts (asset accounting) of the document.(Training)) Payment terms 0001 Next line item PstKy (posting key) 70 Account The asset number that you noted in the exercise. What are the planned and posted depreciation values for the current year? a) In contrast to the planned values. a) Go to the Fiori Launchpad and choose the tile Asset Valuest in the Asset Accounting group of the Launchpad. All rights reserved. The document is posted for accounting principle IFRS and Ledger Group 0L: ● Through the asset to the APC (acquisition and production costs) balance sheet account (16001000) ● To the technical clearing account for integrated asset acquisitions (16014000) c) Choose Accounting Principle to display the posting in relation to the accounting principle LG: Local GAAP. Use the Asset Value app to check the values of the new asset in the depreciation area.Unit 6: Asset Accounting ● Through the vendor to the payables balance sheet account (21100000) ● To the tax account (12600000) b) Choose the button Asset Accounting. Alternatively. 32 (IFRS in local currency). enter the transaction code AW01N. . Create Asset Master Data (al- ternatively. The document is posted for accounting principle LG: Local GAAP and ledger group 2L : ● Through the asset to the APC (acquisition and production costs) balance sheet account (16001000) ● To the technical clearing account for integrated asset acquisitions (16014000) 5. Office building Hamburg ##) b) Select Depreciation area 32 (IFRS in local currency) from the Depreciation Areas folder structure on the left hand side of the screen. b) Close the browser tab page Asset Values. 6. 176 © Copyright. the posted depreciation is still 0 because the depreciation is not posted until the depreciation posting run is executed. use the F4 help to search for your asset with the description. Enter the following data: Field Name Value Company code 1010 Asset The asset number that you noted in the exercise. 177 . The robot has already been delivered and should be used.01. 1. Post a non-integrated asset acquisition and create the corresponding asset master at once.01. but the invoice has not been sent. At the end. All rights reserved.01. Current Year Posting Date 01. Unit 6 Exercise 54 Post a Non-Integrated Asset Acquisition Business Example Your company purchased a robot. Post an non-integrated asset acquisition in Asset Accounting. Current Year Amount posted 50. Use the given data in the tables below.00 EUR © Copyright.000. Current Year Asset Value Date 01. Field name Value Company Code 1010 New Asset Select Description Robot ## Asset Class 2000 Cost Center T-CCB## Transaction data .Basic Data Document Date 01. make a note of the asset master record number and check the posted values in the Asset Explorer. but the invoice has not been sent. Current Year Amount posted 50. Offsetting Entry screen. b) In the Enter a company code dialog box. Post an non-integrated asset acquisition in Asset Accounting. w/Autom. Use the given data in the tables below. c) On the Enter Asset Transaction: Acquis. make a note of the asset master record number and check the posted values in the Asset Explorer. and choose Continue (Enter). enter 1010. At the end. create an asset transaction using the data in the tables.with automatic offsetting in the Asset Accounting group of the Launchpad. A dialog box appears. choose Save. The robot has already been delivered and should be used.00 EUR a) Go to the Fiori Launchpad and choose the tile Post Acquisition . displaying that: ● Asset master record was created in company code 1010 ● Asset transaction was posted in accounting principle IFRS ● Asset transaction was posted in accounting principle LG e) Make a note of the asset master record number:_____________________. Current Year Posting Date 01.01. Field name Value Company Code 1010 New Asset Select Description Robot ## Asset Class 2000 Cost Center T-CCB## Transaction data . Current Year Asset Value Date 01. 178 © Copyright. 1. Unit 6 Solution 54 Post a Non-Integrated Asset Acquisition Business Example Your company purchased a robot. All rights reserved. Post a non-integrated asset acquisition and create the corresponding asset master at once. d) To post the asset acquisition. .000.Basic Data Document Date 01.01.01. ● To the contra account for a non-integrated asset acquisition posting 16014100 © Copyright. 179 . select the depreciation area 32 ( IFRS in local currency). All rights reserved. g) Choose More → Environment → Asset Values. h) In the Depreciation Area folder on the left. Alternatively. j) Choose Display FI document in the Transactions area of the screen. Solution 54: Post a Non-Integrated Asset Acquisition f) Confirm the dialog box with Enter. i) On the Planned values tab page. The document is posted: ● Via the asset to the APC (acquisition and production costs) balance sheet account 16002000. select the displayed posting. go to the Fiori Launchpad and choose the tile 360° view on Asset and enter the asset master record number you have noted before. to check the values in the Asset Explorer. Post acquisition . 180 © Copyright. Post the scrapping of the Robot ## (that is. your company purchased a robot for EUR 50. 1. View the results in the Asset Explorer. Unit 6 Exercise 55 Scrap an Asset Business Example Your company realizes that the robot that was purchased a while ago is outdated and must be scrapped. even though the book value is still positive. All rights reserved. because its sale will generate no profit. on September 30 of the current fiscal year. 2.with automatic offsetting. the company determined at the end of September of the current fiscal year that the robot's technology is out of date. At the beginning of the current fiscal year. The company wants to scrap the robot.000. . Hint: Use the search help (F4) to find your asset number for the asset Robot ##. Note: In this exercise. when a value includes ##. replace the ## characters with the number that your instructor assigned you. Unfortunately. the asset master description) with the asset number you have noted in the exercise. when a value includes ##. enter the transaction code ABAVN. replace the ## characters with the number that your instructor assigned you. View the results in the Asset Explorer. Post the scrapping of the Robot ## (that is. Alternatively. Post acquisition . your company purchased a robot for EUR 50. If prompted by the system. Field Name Value Asset Use the F4 help to search for the asset with the description: Robot## Document Date September 30 of the current fiscal year Posting Date September 30 of the current fiscal year Asset value Date September 30 of the current fiscal year b) Choose Save. on September 30 of the current fiscal year. 1. a) Go to the Fiori Launchpad and choose the tile Asset Retirement by Scrapping. enter company code 1010. Hint: Use the search help (F4) to find your asset number for the asset Robot ##. Note: In this exercise. The company wants to scrap the robot. 2. All rights reserved. because its sale will generate no profit. 181 . the asset master description) with the asset number you have noted in the exercise. even though the book value is still positive.with automatic offsetting. © Copyright. Unfortunately. At the beginning of the current fiscal year. Unit 6 Solution 55 Scrap an Asset Business Example Your company realizes that the robot that was purchased a while ago is outdated and must be scrapped. the company determined at the end of September of the current fiscal year that the robot's technology is out of date.000. 182 © Copyright. b) Review the asset transaction. . c) Close the browser tab page Asset Retirement by Scrapping. All rights reserved.Unit 6: Asset Accounting a) Choose More → Environment → Asset Values to check the values in the Asset Explorer. 1. All rights reserved. Unit 6 Exercise 56 Create an Asset Under Construction Business Example Your company has purchased a building. Note: In this exercise. Asset Data: Field Name Value Company Code 1010 New asset Selected Description Office building extension ## Asset Class 4000 (Assets under Construction) Cost Center T-CCA## Transaction Data: Field Name Value Document Date Current date Posting Date Current date Asset Value Date Current date Amount posted 100. your company is having an extension built. and post to it at once. replace the ## characters with the number that your instructor assigned you. At the end. when a value includes ##. but the capacity of the purchased building is not sufficient for current requirements. Therefore. make a note of the asset number. 183 .000 © Copyright. Create an asset master record for the asset under construction using the data in the tables. You need to create an asset under construction so that you can post building expenses during the construction of the extension. 000 a) Go to the Fiori Launchpad and choose the tile Post Acquisition . but the capacity of the purchased building is not sufficient for current requirements. 1. You need to create an asset under construction so that you can post building expenses during the construction of the extension. Asset Data: Field Name Value Company Code 1010 New asset Selected Description Office building extension ## Asset Class 4000 (Assets under Construction) Cost Center T-CCA## Transaction Data: Field Name Value Document Date Current date Posting Date Current date Asset Value Date Current date Amount posted 100. b) In the Enter a company code dialog box. At the end. your company is having an extension built. Create an asset master record for the asset under construction using the data in the tables. 184 © Copyright. Therefore. . Note: In this exercise. Alternatively. and post to it at once. enter the transaction code ABZON. Unit 6 Solution 56 Create an Asset Under Construction Business Example Your company has purchased a building. make a note of the asset number. and choose Continue (Enter). All rights reserved. enter 1010. replace the ## characters with the number that your instructor assigned you. when a value includes ##.with automatic offsetting in the Asset Accounting group of the Launchpad. Solution 56: Create an Asset Under Construction c) On the Enter Asset Transaction: Acquis. w/Autom. Offsetting Entry screen, create an asset transaction using the data in the tables. d) To save the asset under construction, on the menu bar, choose Save. A dialog box appears, displaying that: ● Asset master record created in company code 1010 ● Asset transaction was posted in accounting principle IFRS ● Asset transaction was posted in accounting principle LG e) Make a note of the asset master record number:_____________________. Note: You do not have to note the hyphen and the following zero(s) of the asset number. They represent the asset subnumber. f) Close the browser tab page Non-integrated Asset Acquisition. © Copyright. All rights reserved. 185 Unit 6 Exercise 57 Settle an Asset Under Construction Business Example Your company has just had an extension added to a building. Now that construction of the extension is complete, you need to settle the asset so that the building expenses are settled to the building to be depreciated. This converts (or capitalizes, or settles) the asset under construction to a normal asset. Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Define a distribution rule to determine that the asset under construction is settled to the asset that you created in the exercise, Create an Asset Under Construction. Use the data in the tables. Field Name Value Company Code 1010 Asset The asset number that you noted in the exercise, Create an Asset Under Construction Subnumber 0 Field Name Value Cat (account assignment category) FXA (Asset) Settlement Receiver The asset number that you noted in the exercise, Create an Asset Master Record (alternatively, use the F4 help to search for the as- set with description, Office building Hamburg ##) % 100 2. Complete the settlement for your asset under construction, using the data in the table. Field Name Value Company Code 1010 Asset The asset number that you noted in the ex- ercise, Create an Asset Under Construction 186 © Copyright. All rights reserved. Exercise 57: Settle an Asset Under Construction Field Name Value Document Date Current date Posting Date Current date Text Completion of extension Test Run Deselected Detail List Selected 3. Use the app Asset Values to check whether the settlement was completed properly, using the data in the tables. The asset under construction should have a book value of zero, and the office building asset should display another acquisition transaction so that the acquisition value has increased. Field Name Value Company code 1010 Asset The asset number that you noted in the ex- ercise, Create an Asset Under Construction (the asset number of the asset under con- struction) Field Name Value Company code 1010 Asset The asset number that you noted in the ex- ercise, Create an Asset Master Record (al- ternatively, use the F4 help to search for the asset with description, Office building Hamburg ##) © Copyright. All rights reserved. 187 Unit 6 Solution 57 Settle an Asset Under Construction Business Example Your company has just had an extension added to a building. Now that construction of the extension is complete, you need to settle the asset so that the building expenses are settled to the building to be depreciated. This converts (or capitalizes, or settles) the asset under construction to a normal asset. Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Define a distribution rule to determine that the asset under construction is settled to the asset that you created in the exercise, Create an Asset Under Construction. Use the data in the tables. Field Name Value Company Code 1010 Asset The asset number that you noted in the exercise, Create an Asset Under Construction Subnumber 0 Field Name Value Cat (account assignment category) FXA (Asset) Settlement Receiver The asset number that you noted in the exercise, Create an Asset Master Record (alternatively, use the F4 help to search for the as- set with description, Office building Hamburg ##) % 100 a) Go the Fiori Launchpad and choose the tile Define Distribution Rules in the Asset Accounting group of the Launchpad. Alternatively, enter the transaction code AIAB. b) On the Settlement AuC: Initial screen, enter the data in the first table. c) Choose Execute. 188 © Copyright. All rights reserved. Solution 57: Settle an Asset Under Construction d) On the Settlement AuC: Line item list screen, select the two line items with EUR 100,000. e) On the menu bar, choose More → Edit → Enter distribution rules. f) On the Maintain Settlement Rule: Overview screen, enter the data in the second table. g) Choose Back. Note the green light in the Status column. h) Choose Save. Note the system message, “Distribution rules saved”. i) Close the browser tab page Settlement Distribution Rules. 2. Complete the settlement for your asset under construction, using the data in the table. Field Name Value Company Code 1010 Asset The asset number that you noted in the ex- ercise, Create an Asset Under Construction Document Date Current date Posting Date Current date Text Completion of extension Test Run Deselected Detail List Selected a) Go to the Fiori Launchpad and choose the tile Settlement Asset under Construction in the Asset Accounting group of the Launchpad. Alternatively, enter the transaction code AIBU in the SAP Easy Access Menu command field. b) On the AuC Settlement: Initial screen, enter the data from the table. c) Choose Execute. The receiver list is displayed. A message appears in the status bar, stating that asset transactions has been posted. d) Confirm the message windows with Enter. e) Close the browser tab page Settlement Asset under Construction. 3. Use the app Asset Values to check whether the settlement was completed properly, using the data in the tables. The asset under construction should have a book value of zero, and the office building asset should display another acquisition transaction so that the acquisition value has increased. Field Name Value Company code 1010 Asset The asset number that you noted in the ex- ercise, Create an Asset Under Construction (the asset number of the asset under con- struction) © Copyright. All rights reserved. 189 Office building Hamburg ##) a) Go to the Fiori Launchpad and choose the tile Asset Values in the Asset Accounting group of the Launchpad. use the F4 help to search for the asset with description. b) On the Asset Explorer screen. the Asset Explorer displays details of a further acquisition for the Office building Hamburg ## asset. with the transaction type 346. All rights reserved. select Depreciation area 01 (local GAAP in local currency). d) In the Depreciation Areas folder on the left. . Result: On the Planned values tab page. f) In the Depreciation Areas folder on the left. the Asset Explorer displays details of the building extension settlement posting with value EUR 100.Unit 6: Asset Accounting Field Name Value Company code 1010 Asset The asset number that you noted in the ex- ercise. g) In the Depreciation Areas folder on the left. the Asset Explorer displays details of the building extension settlement posting with a value of EUR 100. enter the data from the second table. Create an Asset Master Record (al- ternatively. and choose Enter.000 and transaction type 345. Result: On the Planned values tab page.000 and transaction type 345. the Asset Explorer displays details of a further acquisition for the Office building Hamburg ## asset. with the transaction type 346. 190 © Copyright. enter the data from the first table. and choose Enter. select Depreciation area 32 (IFRS in local currency). Result: On the Planned values tab page. c) In the Depreciation Areas folder on the left. enter the transaction code AW01N. select Depreciation area 32 (IFRS in local currency). Alternatively. select Depreciation area 01 (local GAAP in local currency). e) On the Asset Explorer screen. Result: On the Planned values tab page. h) Close the browser tab page Asset Values. © Copyright. Remain in the asset history sheet and determine the current book value of your asset with the description. All rights reserved. replace the ## characters with the number that your instructor assigned you. 2. You want to call up the asset history sheet to view all changes to your company’s asset portfolio in the current fiscal year. 3. at the end of the current year. Create Asset Master Data). Unit 6 Exercise 58 Create an Asset History Sheet Business Example The asset history sheet is a required part of the external financial statements in most countries. Office building Hamburg ## (the asset that you created in the exercise. 191 . Determine which transaction the system uses when you drill down (double-click) on the information given for a single asset. 1. Create the asset history sheet for the company code 1010 for the 31st of December of the current year. Note: In this exercise. when a value includes ##. Then return to the Fiori Launchpad. 192 © Copyright.) Note: If a default value appears in the Asset Class field.. or group totals only Deselected History sheet version (Scroll down to find 0001 this field. b) To run the report.. Create Asset Master Data).. . or main numbers only Selected . replace the ## characters with the number that your instructor assigned you. 1. All rights reserved.. choose Execute. Alternatively. 2. Remain in the asset history sheet and determine the current book value of your asset with the description.. Enter the following information: Field Name Value Company code 1010 Report date December 31 of the current year Depreciation area 01 Sort Variant 0013 List assets / . You want to call up the asset history sheet to view all changes to your company’s asset portfolio in the current fiscal year. Office building Hamburg ## (the asset that you created in the exercise. when a value includes ##. at the end of the current year. enter transaction the code S_ALR_87011990 in the SAP Easy Access Menu command field. Note: In this exercise. Unit 6 Solution 58 Create an Asset History Sheet Business Example The asset history sheet is a required part of the external financial statements in most countries. Create the asset history sheet for the company code 1010 for the 31st of December of the current year. a) Go to the Fiori Launchpad and choose the tile Asset History Sheet in the Asset Accounting group of the Launchpad. delete the value.. Then return to the Fiori Launchpad. All rights reserved. all columns of the asset history sheet may not be displayed on screen. scroll to the right. and the current book value. © Copyright. b) Close the browser tab page Asset History Sheet. b) The current (planned) book value of the asset is displayed in the third line of the last column. Office building Hamburg ##. Note: Depending on the size of your monitor. 193 . the accumulated depreciation. Result: The Asset Explorer for your office building is displayed. Determine which transaction the system uses when you drill down (double-click) on the information given for a single asset. If you do not see the column with the current Acquisition and Production Costs (APC). Solution 58: Create an Asset History Sheet a) Search the asset number for your Office building Hamburg ##. 3. a) Double-click the line displaying the description. However. Germany and the U. . it is possible to automatically and regularly update the bank directory using a file available from the banks and an import report. In some countries (for example. if you are aware of changes to bank data from accounting in advance. Note: In this exercise. 194 © Copyright. 1.S. Change the description of the bank with bank key 900000## from UNI-Bank ## to Interbank##. The bank group UNI-Bank has been taken over by the bank group Interbank. when a value includes ##. You can access the bank directory both from bank accounting and from subledger accounting when entering bank details in a customer or vendor master data record. All rights reserved. Unit 7 Exercise 59 Change Bank Data Business Example The bank directory contains the names and addresses of all banks in a certain country.). replace the ## characters with the number that your instructor assigned you. you can also enter these manually. d) Click on the Bank Name.). h) Choose Home to go back to the Fiori Launchpad. e) To change the Bank Name. © Copyright. Note: In this exercise. enter the details shown in the following table: Field Name Value Bank Name Interbank ## g) Save the changes to the bank name. Germany and the U. replace the ## characters with the number that your instructor assigned you. However. Unit 7 Solution 59 Change Bank Data Business Example The bank directory contains the names and addresses of all banks in a certain country. when a value includes ##. it is possible to automatically and regularly update the bank directory using a file available from the banks and an import report. you can also enter these manually. f) On the Edit Bank screen. if you are aware of changes to bank data from accounting in advance. 1. to display the details of the UNI-Bank ##. All rights reserved. a) Go to the Fiori Launchpad and choose the tile Manage Banks . 195 . choose Edit on the bottom right of the screen. In some countries (for example.S. b) Enter the following data: Field Name Value Bank Country: DE Bank Number: 900000## c) Choose Go. Change the description of the bank with bank key 900000## from UNI-Bank ## to Interbank##. You can access the bank directory both from bank accounting and from subledger accounting when entering bank details in a customer or vendor master data record. The bank group UNI-Bank has been taken over by the bank group Interbank.Basic in the Bank Accounting group of the Launchpad. replace New## with T-C## in this exercise. You want to enter these details in the customer master record. Note: In this exercise. All rights reserved. Change the Business Partner master record for customer no. when a value includes ##. Unit 7 Exercise 60 Create a Bank Master Record Business Example A new customer gives you the details of their bank account. create a bank master record for the customer’s bank. In this exercise. using the data from the tables. you use the customer master record for customer New##. Create a Customer Master Record. From the customer master record. New## to include details of their bank. If you did not successfully complete that exercise. which you created in the exercise. . replace the ## characters with the number that your instructor assigned you. 196 © Copyright. Format: XXXXX## 2. 1. Field Name Value Business Partner New## Field Name Value ID 01 Ctry DE Bank key 999888## Bank account 5–digit numeric bank account number of your choice + ## (## = your group num- ber). b) On the Maintain Business Partner screen. enter the transaction code BP in the SAP Easy Access Menu command field. 1. choose the Payment Transactions tab page. The Bank Data screen appears. Create a Customer Master Record. replace the ## characters with the number that your instructor assigned you. In this exercise. Note: In this exercise. when a value includes ##. replace New## with T-C## in this exercise. Format: XXXXX## a) Go to the Fiori Launchpad and choose the tile Maintain Business Partner in the Accounts Receivable group of the Launchpad. choose Business Partner → Display <->Change to switch into the change mode. enter the data from the first table. which you created in the exercise. d) To enter details of the customer’s bank. f) Choose Continue (Enter). using the data from the tables. Change the Business Partner master record for customer no. you use the customer master record for customer New##. You want to enter these details in the customer master record. c) In the menu bar. e) Enter the data from the second table. All rights reserved. 197 . Alternatively. © Copyright. If you did not successfully complete that exercise. Field Name Value Business Partner New## Field Name Value ID 01 Ctry DE Bank key 999888## Bank account 5–digit numeric bank account number of your choice + ## (## = your group num- ber). Unit 7 Solution 60 Create a Bank Master Record Business Example A new customer gives you the details of their bank account. New## to include details of their bank. . 198 © Copyright. d) To return to the Fiori Launchpad. From the customer master record. create a bank master record for the customer’s bank. enter an address of your choice.Unit 7: Bank Accounting 2. in the Address screen area. c) Choose Save. a) On the Bank Data screen. All rights reserved. close the browser tab page Maintain Business Partner. b) Choose Continue (Enter). it automatically shows up in this overview list. replace the ## characters with the number that your instructor assigned you. © Copyright. Whenever you create a bank master record. You want to display the new bank. when a value includes ##. you use the bank master record with bank key 999888##. which you created in the exercise. 1. Display the new bank with bank key 999888##. You created a new bank master record. 199 . using the Fiori app Manage Banks — Basics. Note: In this exercise. All rights reserved. Create a Bank Master Record. In this exercise. Unit 7 Exercise 61 Display Bank Data Business Example The Fiori app Manage Banks – Basics provides an overview of banks that have been entered in your system. Note: In this exercise. it automatically shows up in this overview list. replace the ## characters with the number that your instructor assigned you. which you created in the exercise. when a value includes ##. Whenever you create a bank master record. 1. Unit 7 Solution 61 Display Bank Data Business Example The Fiori app Manage Banks – Basics provides an overview of banks that have been entered in your system. Field Name Value Bank country DE Bank Number 999888## b) Choose Go. 200 © Copyright. Create a Bank Master Record. You want to display the new bank. You created a new bank master record. you use the bank master record with bank key 999888##. using the Fiori app Manage Banks — Basics. a) Go to the Fiori Launchpad and choose the tile Manage Banks – Basics in the Bank Accounting group of the Launchpad. d) Choose Home to go back to the Fiori Launchpad. All rights reserved. Display the new bank with bank key 999888##. In this exercise. c) Check to see if the new bank is listed. . this G/L account reflects all postings performed by the bank on the assigned bank account. G/L account 11100100 is a G/L account representing a bank account. Display all active house bank accounts for company code 1010. Use the Fiori app Manage Bank Accounts for this task. you can search for and display the details of your house banks. 201 . Check the details for house bank S4F10 / House Bank Account GIRO. each company code has accounts at one or more house banks. In company code 1010. © Copyright. On the general ledger. for example. All rights reserved. 2. 1. Unit 7 Exercise 62 Check a House Bank Associated with a Bank Account Business Example Typically. ID GIRO in the G/L account master record 11100100. You can also create new house banks and bank hierarchies. and change existing house banks. Each bank account is assigned to one G/L account. Which G/L account is assigned to this house bank account? 3. With the app Manage Bank Accounts. Display the House bank ID S4F10 / House Bank Acct. c) Select Fuzzy Search from the drop down list on the upper left hand side of the screen. With the app Manage Bank Accounts. . G/L account 11100100 is a G/L account representing a bank account. You can also create new house banks and bank hierarchies. for example. Display the House bank ID S4F10 / House Bank Acct. e) Choose Enter. Result: All active house bank accounts for company code 1010 are displayed. b) Enter the following data: Field Name Value 202 © Copyright. ID GIRO in the G/L account master record 11100100. d) Close the browser tab pages Bank Account Master Data and Manage Bank Accounts. a) Go to the Fiori Launchpad and choose the tile Manage Bank Accounts in the Bank Accounting group of the Launchpad. b) Choose the tab page House Bank Account List. a) Go to the Fiori Launchpad and choose the tile Manage G/L Account Master Data in the General Ledger group of the Launchpad. Check the details for house bank S4F10 / House Bank Account GIRO. Which G/L account is assigned to this house bank account? a) Click on the Account number for House Bank S4F10 / House Bank Acct. Each bank account is assigned to one G/L account. f) Stay on this screen for the next exercise step. Unit 7 Solution 62 Check a House Bank Associated with a Bank Account Business Example Typically. In company code 1010. Display all active house bank accounts for company code 1010. ID GIRO. 3. Result: G/L account 11100100 is assigned to house bank S4F10 / Account ID GIRO. 2. and change existing house banks. d) Enter 1010 into the field right next to Wildcard Search. 1. this G/L account reflects all postings performed by the bank on the assigned bank account. All rights reserved. you can search for and display the details of your house banks. On the general ledger. b) Choose the tab page Connectivity Path to display the assigned G/L account. Use the Fiori app Manage Bank Accounts for this task. each company code has accounts at one or more house banks. c) On the tab page House Bank Account Data you will find the G/L account. All rights reserved. Solution 62: Check a House Bank Associated with a Bank Account G/L Account: 11100100 Chart of Accounts: YCOA c) Choose Go. © Copyright. f) Close the browser tab page Manage G/L Account Master Data. e) Click on Company Code 1010 to display the company code specific settings for this account. d) Click on the G/L Account number 11100100 in the Items area of the screen. 203 . Result: You will find the House Bank ID S4F10 and Account ID GIRO in the Bank/ Financials Details section of the tab page Create/Bank/Interest. 3. You want to use the petty cash to reimburse an employee for cash expenses incurred. . 4. when a value includes ##. Use profit center T-PCA## for this transaction. Debit the expense to your cost center. to the nearest office supplies store. Note: In this exercise. Open the cash journal T0## and fill the cash journal with 1. All rights reserved. Enter an outgoing cash payment for office supplies. The support department urgently needs paper for the printer and sends the employee. replace the ## characters with the number that your instructor assigned you. and print a receipt for the cash register. Paul White. 1. all entered transactions are forwarded to the general ledger. T-CCA##. the total amount of petty cash is brought to the bank. Update the general ledger with the daily transactions.000 Euro from the bank. Unit 7 Exercise 63 Update the Cash Journal Business Example The accounting department of your company manages petty cash in order to be able to effectively handle cash deposits and cash payments. 2. At the end of the week. Record the weekly transaction concerning the petty cash paid into the bank. where they are updated. 5. 204 © Copyright. At the end of every day. He pays the purchase price of EUR 30 from his own pocket and later goes to the company cash register to get his money back. You must enter this transaction. Print a receipt for the cash register. Carry out this procedure and then display the accounting documents generated for each item. 2. enter the data displayed in the following table: Field Name Value Business transaction CASH TRANSFER FROM BANK Amount 1000 Profit Center T-PCA## e) To save your entry. Alternatively. a) Go to the Fiori Launchpad and choose the tile Enter Cash Journal Entry in the Bank Accounting group of the Launchpad. and print a receipt for the cash register. © Copyright. d) On the Cash Receipts tab page. You want to use the petty cash to reimburse an employee for cash expenses incurred. choose Save (Save all Entries). enter the transaction code FBCJ in the SAP Easy Access Menu command field. Debit the expense to your cost center. Status field is now yellow. 1. Enter an outgoing cash payment for office supplies.000 Euro from the bank. Note: The traffic light in the Doc. Note: In this exercise. Unit 7 Solution 63 Update the Cash Journal Business Example The accounting department of your company manages petty cash in order to be able to effectively handle cash deposits and cash payments. Use profit center T-PCA## for this transaction. when a value includes ##. b) Enter the following data: Field Name Value Company code 1010 Cash journal T0## c) Choose Enter. Open the cash journal T0## and fill the cash journal with 1. All rights reserved. 205 . replace the ## characters with the number that your instructor assigned you. T-CCA##. b) To print a receipt. He pays the purchase price of EUR 30 from his own pocket and later goes to the company cash register to get his money back. all entered transactions are forwarded to the general ledger. (Note: Select this from the list of possible en- tries) Amount 30 Receipt recipient Paul White Text Printer paper Cost center T-CCA## b) To save your changes. . 3. where they are updated. Result: The receipt is displayed. 4. Field Name Value Business transaction CASH TRANSFER TO BANK (Note: Se- lect this from the list of possible entries) Amount Cash register closing balance Profit center T-PCA## b) To record the transfer of petty cash into the bank. At the end of the week. choose Back. Paul White. enter the data displayed in the following table: Field Name Value Business CASH PURCHASE OFFICE MAT. d) To return to the Cash Journal screen. choose the Cash Payments tab. choose Save (Save all Entries). 5. the total amount of petty cash is brought to the bank. a) On the Cash Journal screen. a) Select the business transaction you just created by placing your cursor to the left of that line in the Cash payments tab.Unit 7: Bank Accounting The support department urgently needs paper for the printer and sends the employee. 206 © Copyright. on the standard toolbar. Update the general ledger with the daily transactions. All rights reserved. a) On the Cash Payments tab page. choose Receipt (Print receipt). c) Choose Continue. choose Save (Save all Entries). At the end of every day. Print a receipt for the cash register. Carry out this procedure and then display the accounting documents generated for each item. to the nearest office supplies store. You must enter this transaction. Note: The receipt must be signed by the cash recipient. Record the weekly transaction concerning the petty cash paid into the bank. g) To return to the Fiori Launchpad. Note that the traffic light is now green. select the Cash Transfer to Bank item. f) Choose Post (Post all entries). Solution 63: Update the Cash Journal a) Choose Post (Post all entries). b) To display the document just generated. © Copyright. close the browser tab page Enter Cash Journal Entry. d) Choose Back. c) Choose Follow-on documents in the lower part of the screen. All rights reserved. e) On the Cash Journal screen. choose the Cash receipts tab. 207 . Use tax code A0 (0% Output Tax non taxable). 2. The first time you use the check deposit transaction. manually enter one check received. Important: Enter the order number S4F10–## in the Reference field. Invoice and Posting date is current date minus 2 months. As preparation for the check deposit transaction. your company usually uses a check reader and imports the entered data into the SAP system using a report. as is usually the case for your company. your company receives many checks that need to be deposited at the house banks. 208 © Copyright. This is always advisable if many postings are involved. To keep the effort of entering all these checks to a minimum. you are asked to store specifications. then on the menu bar. Use the profit center T-PCA## as additional account assignment. enter transaction code FB70 in the SAP Easy Access Menu command field. select Settings → Specifications. The customer specifies in the payment advice note which of their orders they wish to pay for with this check. Enter G/L account 41000500 as the offsetting account. The check is from customer T-C##. Note: In this exercise. select Int. Use processing type 1 to have the postings created through batch input. To indicate that you wish to assign your house banks using the house bank ID (rather than with the bank key). Use variant S4F10 as the entry variant. The accountant explains to them that the system is configured so that the order number is always automatically entered in the Reference field on the accounting document when it is transferred to financial accounting. To test the functions of the check deposit transaction and to better understand it. Proceed as follows: Note: If the Specifications dialog box does not automatically appear or if you want to edit the specifications the next time you use the check deposit transaction. bank determin. All rights reserved. when a value includes ##. Alternatively. 1. This check reached the accounting department of company code 1010 with a payment advice note. post a outgoing invoice of 3000 EUR for customer T-C## in company code 1010. Unit 7 Exercise 64 Enter a Check Deposit Transaction Manually Business Example Every day. replace the ## characters with the number that your instructor assigned you. . Create the batch input sessions for updating the check deposit list. Exercise 64: Enter a Check Deposit Transaction Manually 3. enter all data relevant to the bank for further processing and the data needed for the selection of the paid items. display all cleared items for account number T-C##. and name the batch input session for the subledger postings. Use today’s date as the posting date. Name the check deposit transaction list ## (for group ##) and specify your user name. 4. To confirm that the check processing has in fact cleared the paid open items. 6. 7. How can you tell which item was created by the batch input session? 9. Name the batch input session for the bank postings. Note that this data comes from the check and the payment advice note. Amount Issuer Bank Key Bank Acct Reference No. Replace the ## characters with the number that your instructor assigned you. Customer##. What are the details of the posted document? © Copyright. All rights reserved. Experience shows that the check amounts are credited to the bank account three working days later. S4F10-##. Print the check deposit transaction list you entered (individual list) with printer LP01 and look at the print request. This list is given to the bank together with the checks. 209 . 5. Choose the transaction CD02 (Check deposit viainterim account). Process the batch input session Bank## and then process the session Customer##. The account the check is posted to is stored as a transaction in configuration. In the check deposit transaction list. The checks are to be sent to the house bank with bank ID S4F10 and to the checking account with account ID GIRO. Bank##. 8. using the data in the table. 145 3000 Becker ## 99999998 222222 S4F10–## Note: The reference S4F10–## is the value you have entered in the already-posted outgoing invoice (see task 1). Cheque No. All rights reserved. Use the profit center T-PCA## as additional account assignment. a) Go to the Fiori Launchpad and choose the tile Create Outgoing Invoices in the Accounts Receivable group of the Launchpad. The customer specifies in the payment advice note which of their orders they wish to pay for with this check. b) On the Basic data tab page. manually enter one check received. To test the functions of the check deposit transaction and to better understand it. Unit 7 Solution 64 Enter a Check Deposit Transaction Manually Business Example Every day. Note: In this exercise. Important: Enter the order number S4F10–## in the Reference field. Enter G/L account 41000500 as the offsetting account. The check is from customer T-C##. your company receives many checks that need to be deposited at the house banks. when a value includes ##. your company usually uses a check reader and imports the entered data into the SAP system using a report. enter the following data: Field Name Value Customer T-C## Invoice date Current date minus 2 months Reference S4F10–## (##= number that your instructor assigned you) Posting Date Current date minus 2 months Amount 3000 Currency field EUR 210 © Copyright. Use tax code A0 (0% Output Tax non taxable). enter transaction code FB70 in the SAP Easy Access Menu command field. Invoice and Posting date is current date minus 2 months. Alternatively. As preparation for the check deposit transaction. 1. This check reached the accounting department of company code 1010 with a payment advice note. The accountant explains to them that the system is configured so that the order number is always automatically entered in the Reference field on the accounting document when it is transferred to financial accounting. replace the ## characters with the number that your instructor assigned you. To keep the effort of entering all these checks to a minimum. post a outgoing invoice of 3000 EUR for customer T-C## in company code 1010. . as is usually the case for your company. Use variant S4F10 as the entry variant. b) Enter the specifications using the data in the table. bank determin. select Int. you are asked to store specifications. a) Go to the Fiori Launchpad and choose the tile Manage Check Deposits in the Bank Accounting group of the Launchpad. 2. This is always advisable if many postings are involved. Alternatively. © Copyright. f) Close the browser tab page Create Outgoing Invoices. accept the message. All rights reserved. Solution 64: Enter a Check Deposit Transaction Manually Field Name Value Tax code A0 (0% Output Tax non taxable) c) Enter the following data in the G/L line items: Field Name Value G/L acct 41000500 D/C Credit Amount in doc. e) Choose Post. Selected Start variant S4F10 Processing type 1 c) Choose Continue (Enter). bank determin. Proceed as follows: Note: If the Specifications dialog box does not automatically appear or if you want to edit the specifications the next time you use the check deposit transaction. select Settings → Specifications. Use processing type 1 to have the postings created through batch input. Field Name Value Int. 3000 Tax code A0 (0% Output Tax non taxable) Profit Center T-PCA## d) Before you post the invoice. enter the transaction code FF68. 211 . curr. The first time you use the check deposit transaction. To indicate that you wish to assign your house banks using the house bank ID (rather than with the bank key). Confirm warning messages with Enter. check that you have entered the reference S4F10–## and that the invoice date and posting date is according to the input requirements in the exercise. then on the menu bar. d) If a message about the layouts appears. In the check deposit transaction list.Unit 7: Bank Accounting 3. edit the header of the check deposit transaction list using the data from the table. Note that this data comes from the check and the payment advice note. Replace the ## characters with the number that your instructor assigned you. Name the batch input session for the bank postings. 212 © Copyright. Amount Issuer Bank Key Bank Acct Reference No. Choose the transaction CD02 (Check deposit viainterim account). The checks are to be sent to the house bank with bank ID S4F10 and to the checking account with account ID GIRO. Bank##. Field Name Value Company code 1010 House Bank S4F10 Account ID GIRO Group ## User Name S4F10–## Transaction CD02 (Check deposit via interim account) Posting date Current date Value date Current date + 3 days Currency EUR Bank posting session Bank## Subledger session Customer## b) Choose Enter. using the data in the table. The account the check is posted to is stored as a transaction in configuration. enter all data relevant to the bank for further processing and the data needed for the selection of the paid items. Name the check deposit transaction list ## (for group ##) and specify your user name. All rights reserved. Cheque No. 145 3000 Becker ## 99999998 222222 S4F10–## Note: The reference S4F10–## is the value you have entered in the already-posted outgoing invoice (see task 1). Use today’s date as the posting date. a) On the Edit Check Deposit List screen. 4. Customer##. Experience shows that the check amounts are credited to the bank account three working days later. S4F10-##. and name the batch input session for the subledger postings. . This list is given to the bank together with the checks. The batch input sessions have been created. 6. activate the Process/ Foreground option. © Copyright. select the line item for Customer## and repeat steps c) to f). and in the Print dialog box. select the line item for Bank##. a) On the Edit Check Deposit List screen. In the Process Session Bank## dialog box. enter the data in the table. choose Back. choose the Print Individual Lists button. Field Name Value CNo (Cheque Number) 145 Amount 3000 Issuer Becker 00 Bank key 99999998 Bank account no. For more information. Create the batch input sessions for updating the check deposit list. e) To confirm screens. b) On SAP Fiori choose Batch Input Session tile in the Group “Closing”. To return to the Edit Cheque Deposit List screen. choose Enter repeatedly until the batch input session has been processed completely. a) Select the Post individual list button. 5. All rights reserved. f) Select Session Overview to return to the list of batch jobs. c) On the Batch Input: Session Overview screen. 222222 Reference S4F10–## b) To save your check deposit transaction list. Solution 64: Enter a Check Deposit Transaction Manually a) Enter items in the check deposit list. Process the batch input session Bank## and then process the session Customer##. 213 . g) On the Batch Input: Session Overview screen. Print the check deposit transaction list you entered (individual list) with printer LP01 and look at the print request. d) Choose Process. Field Name Value Output Device LP01 b) Choose Print Preview in the lower part of the dialog box. display the Batch Input Session tile. then select Process. choose Save. display all cleared items for account number T-C##. b) Choose Journal Entry in the Related Apps section of the Document Number window. do not attempt to enter your customer in the Account field. The system will find the invoice via its reference number. with document type DZ. c) Choose OK. the system should find and clear the invoice. which has the field name XBLNR.Unit 7: Bank Accounting Hint: When you get to the Post with Clearing: Select Open Items screen. 7. and the bank key. All rights reserved. . 9. What are the details of the posted document? a) Drill down on the payment document. b) Enter the following data: Field Name Value Customer T-C## Company Code 1010 Status Cleared Items Clearing Date Posting Date from the Check De- posit List Item Type Normal Items c) Choose Go. the account number. d) Stay on this screen for the next task. 8. b) Select the check box for Item text. c) Choose Back to Journal Entry on the bottom right of the window. choose the icon Settings on the right hand side of the Items section of the screen. a) Go to the Fiori Launchpad and choose the tile Manage Customer Line Items in the Accounts Receivable group of the Launchpad. Just continue to choose Enter. Choose Enter to pass that screen also. h) Choose Exit batch input when the session has been processed. To confirm that the check processing has in fact cleared the paid open items. How can you tell which item was created by the batch input session? a) To display further information from the batch input session. Click on the corresponding Document Number. The document items include: 11100170 (Bank — Check Clearing Debit 3000 account) 214 © Copyright. Result: The item text for the payment document includes the check number. © Copyright. 215 . All rights reserved. Solution 64: Enter a Check Deposit Transaction Manually 12100000 (Rcvbls Domestic) Credit 3000 d) Return to the Fiori Launchpad screen by using the Home button. 00 EUR Open ACGR##3 DR 1.00 EUR 1400000XXX Cleared DZ 2. when a value includes ##.500.000.00 EUR Σ 18.00 EUR Open ACGR##8 DR 4. .00 EUR Open ACGR##4 DR 1. due to incorrect or incomplete note to payee information.00 EUR Open ACGR##2 DR 1. 1.500.700.000. Unit 7 Exercise 65 Post-Process a Bank Account Statement Business Example On an imported bank statement for customer T-ACBSP##.00– EUR 1400000XXX Σ 0. the system has failed to automatically match some incoming payments to open invoices.00 EUR Open ACGR##6 DR 3.500.00 EUR Open ACGR##7 DR 4. All rights reserved.300. Note: In this exercise. replace the ## characters with the number that your instructor assigned you.000.00 EUR Open ACGR##5 DR 2.) Cleared ACGR##1 DR 2. You need to manually post-process the bank statement to post the incoming payments to the correct invoices. you display all line items for customer T-ACBSP##. Before you start the bank statement post-processing.000. using Fiori app Manage Customer Line Items.500. Display all line items of customer T-ACBSP##.00 EUR 216 © Copyright. The following line items are displayed for customer T-ACBSP##: Clearing Status Reference Journal Entry Amount (CoCd Clearing Entry Type Cur. and note the two document numbers listed for payment usage for this item. Posting in Subledger 4 3. Bank Accounting Status Subledger MR No Amount Posting in Bank Ac.00 is intended for the open invoices with reference numbers ACGR##2 and ACGR##3. 5.00 count Has Been Accounting Has Made Been Made Posting in Bank Ac. Exercise 65: Post-Process a Bank Account Statement Note: In subsequent steps. Posting in Subledger 2 2. Posting in Subledger 3 12.00 count Has Been Accounting is Open Made 4. Choose the browser tab page Manage Customer Line Items to display the customers line items. The second incoming payment from customer T-ACBSP## with the amount of EUR 2. for the first bank statement item (amount EUR 2. View the automatic bank statement posting documents. The following open bank statement items are displayed for customer T-ACBSP##. that is the bank accounting posting and the subledger accounting posting. 2.500. 6. If the items are not present. Don’t close the browser tab page Manage Customer Line Items. and display all open bank statement items for bank statement number ##. Please inform your trainer if these line items are not displayed. All rights reserved.500. Open an additional Fiori Launchpad to start the post-processing for incoming bank statements.500. Use the Fiori app Reprocess Bank Statement Items in the Bank Accounting group of the Launchpad. Expand the screen to make the items visible.00 count Has Been Accounting is Open Made Posting in Bank Ac.00 count Has Been Accounting is Open Made Posting in Bank Ac. 217 . Identify the line items for customer T-ACBSP## that match the two document numbers that you noted for payment usage for the first bank statement item. you will use the reference numbers to match the incoming payments with the open invoices by manually post-processing the bank statement.000). Select the S4F10 variant for the bank statement items selection screen. Specify bank statement post-processing settings using the data from the following table: Field Name Value Variant Ensure that this field is blank Pushbuttons for Lists Enhanced Functions Difference Posting Type Residual Items 3. please inform your trainer. Posting in Subledger 1 2. but due to an incorrect hyphen in the second reference number in the note to © Copyright.000.000. 10. Scan the open items and post the bank statement item. scan the open items. Update the note to payee information for this bank statement item by copying and pasting the four data rows from the table in the PDF document. The status for subledger accounting for the third bank statement item is now as follows: Posting in Subledger Accounting Has Been Made. The status for subledger accounting for the second bank statement item is now as follows: Posting in Subledger Accounting Has Been Made. View the note to payee information for the third bank statement item. To post-process the fourth bank statement item. 7. update the note to payee to include the correct reference number. Note: The payment advice is provided using the customer master record for the purposes of this exercise. In subsequent steps. post the remaining EUR 500 due for payment as a residual item to customer T-ACBSP##. 11.500). All rights reserved. To post-process the third bank statement item. . and display the customer master record for customer T-ACBSP##. open an additional Fiori Launchpad. open the Group_##_Payment_Advice_EN PDF document that customer T-ACBSP## has sent to you. The note to payee information for the third bank statement item indicates that customer T-ACBSP## has sent you an additional payment advice provided at customer master record level. and then post the bank statement item. but this is not the standard procedure in a productive landscape environment. To post-process the second bank statement item (amount EUR 2. except for a new residual item of amount EUR 500. With the third bank statement item still displayed. you view the payment advice and update the note to payee information for this bank statement item. by changing ACGR-##3 to ACGR##3. the payment has not processed correctly. 8. 218 © Copyright. All line items for customer T-ACBSP## are now cleared. Display all line items of customer T-ACBSP## in company code 1010. using the data from the following table: Field Name Value Customer T-ACBSP## 9. using the browser tab page Manage Customer Line Items.Unit 7: Bank Accounting payee information. using Fiori app Manage Customer Line Items. Before you start the bank statement post-processing. Note: In this exercise.2016 — Current date Item Type Normal Items c) Choose Go.000.) Cleared ACGR##1 DR 2. 219 . All rights reserved. replace the ## characters with the number that your instructor assigned you. Display all line items of customer T-ACBSP##. 1. The following line items are displayed for customer T-ACBSP##: Clearing Status Reference Journal Entry Amount (CoCd Clearing Entry Type Cur. you display all line items for customer T-ACBSP##. Unit 7 Solution 65 Post-Process a Bank Account Statement Business Example On an imported bank statement for customer T-ACBSP##. d) Choose the line items variant S4F10 – Reference from the drop-down list on the left hand side of the line items area. b) Enter the following data: Field Name Value Customer T-ACBSP## Company Code 1010 Status All Items Posting Date 01. You need to manually post-process the bank statement to post the incoming payments to the correct invoices. due to incorrect or incomplete note to payee information.00– EUR 1400000XXX © Copyright. a) Go to the Fiori Launchpad and choose the tile Manage Customer Line Items in the Accounts Receivable group of the Launchpad.00 EUR 1400000XXX Cleared DZ 2.000.01. when a value includes ##. the system has failed to automatically match some incoming payments to open invoices. 00 EUR Open ACGR##6 DR 3. please inform your trainer.500. Select the S4F10 variant for the bank statement items selection screen.00 EUR Open ACGR##4 DR 1.000.) Σ 0. e) Choose Enter.00 EUR Open ACGR##8 DR 4. Don’t close the browser tab page Manage Customer Line Items.000.00 EUR Open ACGR##7 DR 4. 220 © Copyright. d) On the Settings (Welcome to Bank Statement Postprocessing) screen. enter the data from the table. b) Click on Fiori Launchpad to start the Launchpad. Specify bank statement post-processing settings using the data from the following table: Field Name Value Variant Ensure that this field is blank Pushbuttons for Lists Enhanced Functions Difference Posting Type Residual Items a) To open an additional Fiori Launchpad choose the Start button and search for Fiori Launchpad. you will use the reference numbers to match the incoming payments with the open invoices by manually post-processing the bank statement.00 EUR Note: In subsequent steps.Unit 7: Bank Accounting Clearing Status Reference Journal Entry Amount (CoCd Clearing Entry Type Cur. 2. leaving the Variants for Initial Selection field blank.700. 3. c) Choose the tile Reprocess Bank Statement Items in the Bank Accounting group of the Launchpad. This opens a second browser tab page. and display all open bank statement items for bank statement number ##.00 EUR Open ACGR##2 DR 1.00 EUR Open ACGR##5 DR 2.300.00 EUR Open ACGR##3 DR 1.500.500.00 EUR Σ 18. If the items are not present. All rights reserved.500. Open an additional Fiori Launchpad to start the post-processing for incoming bank statements. . Expand the screen to make the items visible. Use the Fiori app Reprocess Bank Statement Items in the Bank Accounting group of the Launchpad. 000. f) On the Display Document: Data Entry View screen. g) To return to the Display Bank Statement Item screen. in the Statement number field. double-click the value in the Doc. on the standard toolbar. c) On the Display Document: Data Entry View screen. © Copyright. that is the bank accounting posting and the subledger accounting posting. choose the (Get Variant) icon. view the details of the bank accounting posting for the EUR 2. e) On the Documents tab page. for the first bank statement item (amount EUR 2. b) On the Display Bank Statement Item screen. Posting in Subledger 4 3. b) In the ABAP: Variant Directory of Program SAPLNEW_FEBA dialog box. Bank Accounting Status Subledger MR No Amount Posting in Bank Ac. a) On the Edit Bank Statement Item screen. and note the two document numbers listed for payment usage for this item. in the Posting Area 2 . on the Documents tab page. Posting in Subledger 3 12. d) Choose Execute.000).00 count Has Been Accounting is Open Made Posting in Bank Ac. on the standard toolbar.00 count Has Been Accounting is Open Made 4. Solution 65: Post-Process a Bank Account Statement a) On the Selection of Bank Statement Items screen. Posting in Subledger 2 2.00 count Has Been Accounting is Open Made Posting in Bank Ac.Subledger Accounting screen area.000. Please inform your trainer if these line items are not displayed.Bank Accounting screen area. h) Choose the Payment Usage tab. view the details of the subledger accounting posting for the EUR 2. The following open bank statement items are displayed for customer T-ACBSP##. Number field.00 count Has Been Accounting Has Made Been Made Posting in Bank Ac. c) Important: On the Selection of Bank Statement Items screen.000 item. delete the current value and enter ##. in the Posting Area 1 . choose Back. All rights reserved. double-click the first line item (amount EUR 2. double-click the value in the Document Number field.500.000 item. Posting in Subledger 1 2.000). View the automatic bank statement posting documents.500. 221 . choose S4F10. choose Back. d) To return to the Display Bank Statement Item screen. On the Assignment tab page at the bottom of the screen.00 is intended for the open invoices with reference numbers ACGR##2 and ACGR##3. a) Choose the browser tab page Manage Customer Line Items.500). and view the information in the Note to Payee field. Due to the correct reference number ACGR##1 in the note to payee information and a complete payment. The two document numbers that you noted for payment usage for the first bank statement item match the document numbers for the two cleared items for customer T-ACBSP##.000. The second incoming payment from customer T-ACBSP## with the amount of EUR 2. The status for subledger accounting for the second bank statement item is now as follows: Posting in Subledger Accounting Has Been Made. b) Don’t close the browser tab page Manage Customer Line Items. by changing ACGR-##3 to ACGR##3. The bank statement line item is then automatically posted in posting Area 1 (Bank Accounting) and Posting Area 2 (Subledger Accounting). a) On the Edit Bank Statement Item screen. e) Remain on the Edit Bank Statement Item screen. b) On the Edit Bank Statement Item screen. . double-click the third line item (amount EUR 12.Unit 7: Bank Accounting i) Make a note of the two document numbers listed: _________________ and _________________. 7. View the note to payee information for the third bank statement item. 5. 6. the incoming payment of EUR 2. change ACGR-##3 to ACGR##3.000). All rights reserved.500. 222 © Copyright. To post-process the second bank statement item (amount EUR 2. in the Note to Payee field.500 is completely assigned to the two corresponding invoices with reference numbers ACGR##2 and ACGR##3. Note: The payment advice is provided using the customer master record for the purposes of this exercise.500). a) Open the browser tab page Reprocess Bank Statement Items and double-click the second line item (amount EUR 2. c) Under the Note to Payee field. choose Edit → Post Bank Statement Item. that is. remove the hyphen. choose the Scan (Scan Note to Payee) button. and then post the bank statement item. d) On the menu bar. j) Don’t close the browser tab page Reprocess Bank Statement Items. but this is not the standard procedure in a productive landscape environment. the payment has not processed correctly.00 is automatically matched with an open item. but due to an incorrect hyphen in the second reference number in the note to payee information. b) Remain on the Edit Bank Statement Item screen. Identify the line items for customer T-ACBSP## that match the two document numbers that you noted for payment usage for the first bank statement item. the incoming payment of EUR 2. scan the open items. Choose the browser tab page Manage Customer Line Items to display the customers line items. update the note to payee to include the correct reference number. In subsequent steps. and display the customer master record for customer T-ACBSP##. click on the Services for Object button. 9. d) In the Group_##_Payment_Advice_EN PDF document. and ACGR##7. c) In the third browser tab page display the business partner master record of customer T-ACBSP## using the Fiori App Maintain Business Partner in the Accounts Receivable group of the Launchpad. role FI Customer screen. the incoming payment of EUR 12. On the Assignment tab page at the bottom of the screen. open an additional Fiori Launchpad. h) Under the Note to Payee field. e) Remain on the Display Organization: T-ACBSP##. open the Group_##_Payment_Advice_EN PDF document that customer T-ACBSP## has sent to you. a) In the browser tab page Maintain Business Partner. and choose Continue (Enter). role FI Customer screen. b) Choose Attachment List. c) To view the attachment for customer T-ACBSP##. Update the note to payee information for this bank statement item by copying and pasting the four data rows from the table in the PDF document. choose Cancel. d) On the Display Organization: T-ACBSP##. With the third bank statement item still displayed. This opens a third browser tab page. paste the data rows that you copied from the PDF document. double-click the attachment with the title. role FI Customer screen. on the Edit Bank Statement Item screen. Scan the open items and post the bank statement item. 223 . ACGR##6. enter the details from the table. Solution 65: Post-Process a Bank Account Statement The note to payee information for the third bank statement item indicates that customer T-ACBSP## has sent you an additional payment advice provided at customer master record level. copy the four data rows in the table to the clipboard. ACGR##5. Group_##_Payment_Advice_EN. on the Display Organization: T- ACBSP##. in the Service: Attachment list dialog box. © Copyright. To post-process the third bank statement item. g) In the browser tab page Reprocess Bank Statement Items. choose the Scan (Scan Note to Payee) button. b) Click on Fiori Launchpad to start the Launchpad. You will find this button directly beneath the SAP command field on the upper left hand side of the screen. using the data from the following table: Field Name Value Customer T-ACBSP## a) To open an additional Fiori Launchpad choose the Start button and search for Fiori Launchpad. in the Note to Payee field. 8. All rights reserved. e) Close the Group_##_Payment_Advice_EN PDF document. you view the payment advice and update the note to payee information for this bank statement item. f) In the Service: Attachment list dialog box.000 is completely assigned to the four corresponding invoices with reference numbers ACGR##4. refer to Step 1 to reopen the tile Manage Customer Line Items.000). double-click the value in the Remainder field. and the value Residual Item appears in the DiffPostType field. c) On the menu bar. a) In the browser tab page Reprocess Bank Statement Items. All rights reserved. using the browser tab page Manage Customer Line Items. double-click the fourth line item (amount EUR 4. 224 © Copyright. except for a new residual item of amount EUR 500. choose Edit → Post Bank Statement Item.500 is assigned to an open invoice amount of EUR 4. on the Assignment tab page. The value in the Remainder field updates to display EUR 500. on the Edit Bank Statement Item screen. To post-process the fourth bank statement item. All line items for customer T-ACBSP## are now cleared.000. j) Remain on the Edit Bank Statement Item screen. Display all line items of customer T-ACBSP## in company code 1010. 11. choose Edit → Post Bank Statement Item. b) Choose Go to refresh the line items of customer T-ACBSP##. The incoming payment of EUR 3. b) To update the remaining amount due for payment. 10. with reference number ACGR##8. On the Assignment tab page. a) If you have closed this browser tab page by mistake. The status for subledger accounting for the third bank statement item is now as follows: Posting in Subledger Accounting Has Been Made. post the remaining EUR 500 due for payment as a residual item to customer T-ACBSP##. the Remainder field shows a value of EUR 0.Unit 7: Bank Accounting i) On the menu bar. . 1010 Real Estate Agency Hamburg. and tax code V0 (0% Input tax non taxable) . Insurance. © Copyright. Note: In this exercise. The premium was paid in full in January. T-CCA## . which you must use as a reference. The invoice to post is for 6000 EUR using vendor T-AV## . Select Screen variant for items and choose With cost center. Enter Insurance premium GR## as text. when a value includes ##. All rights reserved. use account 63004000. replace the ## characters with the number that your instructor assigned you. Unit 8 Exercise 66 Post a Vendor Invoice for an Insurance Expense Business Example Your company purchased an insurance policy. Make a note of the accounting document number. 1. which costs 6000 EUR (0% VAT) per year. Use the first day of January as the posting and document date. For the offsetting posting. Post the insurance invoice. 225 . Charge the amount to your cost center. The insurance contract number is 100##. providing insurance for the 12 following months. The premium was paid in full in January. and choose Enter. The invoice to post is for 6000 EUR using vendor T-AV## . providing insurance for the 12 following months. Note: In this exercise. Field Name Value Company code 1010 c) On the Enter Vendor Invoice: Company Code 1010 screen. if not already entered. Unit 8 Solution 66 Post a Vendor Invoice for an Insurance Expense Business Example Your company purchased an insurance policy. For the offsetting posting. replace the ## characters with the number that your instructor assigned you. when a value includes ##. Use the first day of January as the posting and document date. . a) On the SAP Fiori screen. T-CCA## . and tax code V0 (0% Input tax non taxable) . All rights reserved. which costs 6000 EUR (0% VAT) per year. Make a note of the accounting document number. which you must use as a reference. The insurance contract number is 100##. Post the insurance invoice. choose Accounts Payable → Create Incoming Invoices . 1010 Real Estate Agency Hamburg. Insurance. Enter Insurance premium GR## as text. 226 © Copyright. Charge the amount to your cost center. b) Enter the company code. Field Name Value Vendor T—AV## Invoice date <first day of January> Posting date <first day of January> d) Confirm the message about adjusting the period with the posting date. use account 63004000. Select Screen variant for items and choose With cost center. enter the vendor posting data and choose Enter. 1. h) Enter the following line-item details for the offsetting posting: Field Name Value G/L account 63004000 D/C Debit Amount in doc. j) Make a note of the accounting document number ________________. All rights reserved. 6000 Tax code V0(0% Input tax non taxable) Cost center T-CCA## i) Post the journal entry by choosing Post. © Copyright. Enter the following data: Field Name Value Amount 6000 Tax amount V0 (0% Input tax non taxable) Reference 100## Text Insurance premium GR## f) Expand the Tree On folder.curr. expand Screen Variants for Items and select the Z_WITH COST CENTER screen variant. g) Under the Tree On folder. Solution 66: Post a Vendor Invoice for an Insurance Expense Note: The master record of the vendor is displayed in the upper right-hand side of the screen. 227 . e) Enter the document and posting date. The insurance amount for the current year is paid completely in the first month. which was created by the Accrual Engine. What is the entry in the document header text? What is the text in the line item? From the accounting document. You take the responsibility for the accrual object yourself. when a value includes ##. Create an accrual object for your company code. Hint: First select only actual values for your company code and your accrual object. The legal principle to be used for the financial statements is the local accounting principle GAAP. Note: In this exercise. This amount is to be accrued. The period is to be determined from this key date. 2. Look at the results of your simulation. Caution: Make a note of the number of your accrual object. Display the line items of the Accrual Engine in the information system of the Accrual Engine. As a parameter for the simulation of the setting posting. go to your original document (Accrual Engine document). Use your cost center T-CCA## for the account assignment. Use Accrual for Insurance Contributions Warehouse ## (## = your group number) as the explanatory text for your accrual. 1. choose 01/01 of the current year. Check and simulate your entries. 228 © Copyright. Then select actual and simulated values for reporting – key date 03/31 of the current year. 3. replace the ## characters with the number that your instructor assigned you. 4. For a time-based accrual. it is important to know over which period an amount is to be distributed. Save your accrual object. All rights reserved. Choose accrual type INSURA for your insurance contributions. This period stretches over the current year. Look at the accounting document. which costs 6000 units of your house currency each year. . Post the accrual for the expense incurred for the insurance contributions for your warehouse. Unit 8 Exercise 67 Post an Accrual for an Insurance Expense Business Example Your company code 1010 has taken insurance. All rights reserved. First carry out a test run. 229 . display the totals and the line items of the Accrual Engine. and your accruals object number. Restrict the general selections to your company code. Restrict the selection to your accrual object number. and then an update run. Exercise 67: Post an Accrual for an Insurance Expense 5. Execute an accrual/deferral run for the first posting period. © Copyright. your accounting principles. In the information system. Start your periodic accruals run. your accruals type. b) In the Reference Data pane. Create an accrual object for your company code. Choose accrual type INSURA for your insurance contributions. it is important to know over which period an amount is to be distributed. . Note: In this exercise. This period stretches over the current year. Use Accrual for Insurance Contributions Warehouse ## (## = your group number) as the explanatory text for your accrual. when a value includes ##. You take the responsibility for the accrual object yourself. Going back too quickly means you can save before completing the remaining steps. enter the following information: 230 © Copyright. Use your cost center T-CCA## for the account assignment. Post the accrual for the expense incurred for the insurance contributions for your warehouse. a) On the SAP Fiori screen. replace the ## characters with the number that your instructor assigned you. If this does happen. which costs 6000 units of your house currency each year. This amount is to be accrued. enter the following information: Field Name Value Company Code 1010 Accrual Object Category Z_INSURANC Text Accrual for insurance contribu- tions ## Person Responsible Your user ID c) In the Life pane. For a time-based accrual. All rights reserved. choose Closing → Create Accrual Objects. The legal principle to be used for the financial statements is the local accounting principle GAAP. The insurance amount for the current year is paid completely in the first month. please return to EDIT ACCRUAL OBJECTS rather than CREATE ACCRUAL OBJECTS. Unit 8 Solution 67 Post an Accrual for an Insurance Expense Business Example Your company code 1010 has taken insurance. Note: You should be careful not to navigate back too far using Back. 1. 01. of current year End of Life 31. Look at the results of your simulation. As a parameter for the simulation of the setting posting.12. a) Choose Accrual Object → Save. of current year Period from Key Date Select 3. Save your accrual object.01. which was created by the Accrual Engine. The period is to be determined from this key date.01. Assgts tab page (for account assignments). choose the Create (Append Row) button and enter the following information: Field Name Value Accrual Type INSURA Accounting principle IFRS Total 6000 ACrcy EUR e) On the Acct. Field Name Value Accrual Key Date 01. All rights reserved. Solution 67: Post an Accrual for an Insurance Expense Field Name Value Start of Life 01. Choose Accrual Object → Check and Simulate Changes. Enter the following data: Field Name Value Key Date for Accruals 01. go to your original document (Accrual Engine document). What is the entry in the document header text? What is the text in the line item? From the accounting document. Caution: Make a note of the number of your accrual object. choose 01/01 of the current year.of current year Period from Key Date Select © Copyright. enter the following information: Field Name Value Cost Center T-CCA## 2. Check and simulate your entries. of current year d) In the Item Data tab page. 231 . Look at the accounting document. a) Run a simulation. Choose Program Execute. Enter the following: Field Name Value Text Posting from Accrual Engine: ACAC/Incep- tion f) Return to the document overview. a) Select actual values for your company code and your accrual object. Enter the following: Field Name Value Doc. g) From the menu.03. On the SAP Fiori screen. Then select actual and simulated values for reporting – key date 03/31 of the current year. .Unit 8: Closing Operations in General Ledger Accounting b) In the Postings tab page. d) Display the text entry in the document header. Enter the following information: Field Name Value Simulate future postings Select Key Date for Reporting 31.Header Text Accrual Engine: ACAC/I e) Double-click one of the document items. choose Environment → Document Environment → Original Document. Choose Go To → Document Header. Accounting field. 4. in the Ref. choose Closing → Manual Accruals: Display line items in the Accrual Engine. Display the line items of the Accrual Engine in the information system of the Accrual Engine. double-click no. of current year Company Code 1010 232 © Copyright. c) Select the accounting document. Hint: First select only actual values for your company code and your accrual object. Enter the following information: Field Name Value Actual Values Only Select this Company Code 1010 Accrual Object Number Enter your accrual object number b) Run the program. d) Select actual and simulated values for reporting – key date 03/31 of the current year. c) Choose Back . All rights reserved. display the totals and the line items of the Accrual Engine. choose Closing → Manual Accruals: Display line items in the Accrual Engine. Execute an accrual/deferral run for the first posting period. a) Start the periodic accrual run. 5. your accounting principles. only execution type “R — repeat” is possible for this key date. Enter the following data: Field Name Value Actual Values Only Select this screen Company Code 1010 Accrual Object Category Z_INSURANC Accrual Object Number Enter your accrual object number Choose Program Execute. and then an update run. choose Back. Solution 67: Post an Accrual for an Insurance Expense Field Name Value Accrual Object Number Your accrual object number e) Run the program. of current year Execution Type Repeat Hint: If the accrual run is executed for the first time the execution type should be “N —Normal”. your accruals type. Restrict the general selections to your company code. and your accruals object number.01 of the current year by your trainer. All rights reserved. On the SAP Fiori screen. Field Name Value Company Code 1010 Accrual Object Number Enter your accrual object number Key Date for Accruals 31. Start your periodic accruals run. In the information system. 233 . b) Execute the update run. Restrict the selection to your accrual object number. if an accrual run has already been carried out on 31. On the SAP Fiori screen. d) To return to the previous screen. choose Closing → Start Periodic Accrual Run. c) Display all totals and line items in the Accrual Engine. First carry out a test run. Choose Program → Execute .01. © Copyright. On the SAP Fiori screen. Enter the following data: Field Name Value Actual Values Only Select this screen Company Code 1010 Accrual Object Category Z_INSURANC Accrual Object Number Number of the accrual object Choose Program → Execute. choose Closing → Manual Accruals: Display totals values in the Accrual Engine. f) To return to the previous screen. . All rights reserved. choose Back.Unit 8: Closing Operations in General Ledger Accounting e) Display only the totals and line items for your accrual object in the Accrual Engine. 234 © Copyright. Display the Financial Statement for Ledger Group 2L. 3. Post a provision for company code 1010 to a ledger group. Enter the provision in the SAP Fiori screen General Ledger –> Post General Journal Entries. To do this. 1. Display the document.000 (each) 2. Unit 8 Exercise 68 Enter a G/L Account Document for a Ledger Group Business Example To comply with your international accounting standards. you can see that the header in both the entry view and local GAAP ledger views contains the ledger group 2L. for both line items. Use the following information. replace the ## characters with the number that your instructor assigned you. Field Name Value Document Date <today's date> Posting Date <today's date> Profit center (both items) T-PCB00 Debit item Account 62000000 Bad Debt Expense Credit item Account 24097000 Prov for expect- ed Losses fr executory Contracts Amount EUR 1. when a value includes ##. 4. If you choose the button “Related Options”. Note: In this exercise. All rights reserved. you have to make a provisions posting. 235 . only values posted on ledger group 2L are considered and displayed. © Copyright. If Financial Statement is displayed for Ledger Group 2L. where appropriate. you must create a ledger-specific posting in the general ledger. This posting should only affect your international accounting books. Enter the provision in the SAP Fiori screen General Ledger –> Post General Journal Entries. . On the SAP Fiori screen. where appropriate. you must create a ledger-specific posting in the general ledger. a) Display the Post General Journal Entries screen. you have to make a provisions posting. 1. Field Name Value Document Date <today's date> Posting Date <today's date> Profit center (both items) T-PCB00 Debit item Account 62000000 Bad Debt Expense Credit item Account 24097000 Prov for expect- ed Losses fr executory Contracts Amount EUR 1. b) Enter the following basic data and choose Enter : Field Name Value Document Date <today's date> Posting Date <today's date> Document type SA is set as default Company Code 1010 Transaction Currency EUR 236 © Copyright. This posting should only affect your international accounting books. Use the following information. Unit 8 Solution 68 Enter a G/L Account Document for a Ledger Group Business Example To comply with your international accounting standards. when a value includes ##. To do this. All rights reserved. Note: In this exercise. choose General Ledger → Post General Journal Entries. replace the ## characters with the number that your instructor assigned you. Post a provision for company code 1010 to a ledger group. for both line items.000 (each) 2. b) In the Manage Journal Entry screen. you can see that the header in both the entry view and local GAAP ledger views contains the ledger group 2L.2L c) Enter or confirm the following information for the line items: Table 7: Line Item 1 Field Name Value G/L acct 62000000 D/C Debit Amount in doc. All rights reserved. Solution 68: Enter a G/L Account Document for a Ledger Group Field Name Value Ledger Grp 2L Header Text Provision GR## . 237 . © Copyright. curr. enter the following data: Field Name Value Company Code 1010 Journal Entry Document Number previously saved Fiscal Year 20## c) Choose Go. d) Select the Journal Entry displayed and in the new screen select Manage Journal Entry. a) On the SAP Fiori screen. curr. 1000 Profit center T-PCB00 Table 8: Line Item 2 Field Name Value G/L acct 24097000 D/C Credit Amount in doc. choose General Ledger → Manage Journal Entries. 1000 Profit center T-PCB00 Transaction Type Y20 d) Choose Post to post the document. 3. Display the document. If you choose the button “Related Options”. 4.Unit 8: Closing Operations in General Ledger Accounting e) In the Manage Journal Entry screen – Journal Entry (1xxxxxxxx). select Expand All in order to visualize all account included in FSV. . d) Under the All Accounts section. 238 © Copyright. enter the following data: Field Name Values Company Code 1010 Ledger 2L Financial Statement Version YCOA Financial Statement Type Normal End Period current period / 20xx Comparison period current period/ 20xx-1 Currency EUR c) Choose Go. you can see Ledger Group 2L in Entry View and in Local GAAP Ledger. Display the Financial Statement for Ledger Group 2L. choose Closing → Display Financial Statement. If Financial Statement is displayed for Ledger Group 2L. All rights reserved. a) On the SAP Fiori screen. only values posted on ledger group 2L are considered and displayed. b) In the Financial Statement screen. when a value includes ##. Note: In this exercise. 239 . which is one of the likely use-case scenarios for configuring and using extension ledgers. replace the ## characters with the number that your instructor assigned you. 1000 © Copyright. An Extension Ledger must be defined and assigned to your company code in customizing.Z0 Enter the following data on first line item: Field Name Value Company Code 1010 G/L acct 62000000 D/C Debit Amount in doc. All rights reserved. Post a provision for company code 1010 to extension ledger Z0 using the app Post General Journal Entries. Unit 8 Exercise 69 Enter A G/L Account Document for an Extension Ledger You want to understand the delta posting logic of the extension ledger. 1. curr. You test this with a provision posting. In the Post General Journal Entries enter the following data on header section: Field Name Value Document Date <today's date> Posting Date <today's date> Document type SA is set as default Company Code 1010 Transaction Currency EUR Ledger Grp Z0 Header Text Provision GR## . curr. . the values considered displayed are referring to Ledger Group Z0 and also to Leading Ledger 0L. 1000 Profit center T-PCB00 Transaction Type Y20 2.Unit 8: Closing Operations in General Ledger Accounting Field Name Value Profit center T-PCB00 Enter the following data on second line item: Field Name Value Company Code 1010 G/L acct 24097000 D/C Credit Amount in doc. If Financial Statement is displayed for Ledger Group Z0. 240 © Copyright. All rights reserved. Display Financial Statement for Ledger Group Z0. Z0 Enter the following data on first line item: Field Name Value Company Code 1010 G/L acct 62000000 D/C Debit Amount in doc. 241 . An Extension Ledger must be defined and assigned to your company code in customizing. Note: In this exercise. 1000 © Copyright. when a value includes ##. 1. In the Post General Journal Entries enter the following data on header section: Field Name Value Document Date <today's date> Posting Date <today's date> Document type SA is set as default Company Code 1010 Transaction Currency EUR Ledger Grp Z0 Header Text Provision GR## . All rights reserved. Unit 8 Solution 69 Enter A G/L Account Document for an Extension Ledger You want to understand the delta posting logic of the extension ledger. You test this with a provision posting. replace the ## characters with the number that your instructor assigned you. which is one of the likely use-case scenarios for configuring and using extension ledgers. Post a provision for company code 1010 to extension ledger Z0 using the app Post General Journal Entries. curr. click on the app Post General Journal Entries. curr. enter the following data: Field Name Values Company Code 1010 Ledger Z0 Financial Statement Version YCOA Financial Statement Type Normal 242 © Copyright. Enter the data as described in the table of entries. check the document status is Posting Not in Leading Ledger (0L) and Ledger Group is Extension Ledger Z0. 1000 Profit center T-PCB00 Transaction Type Y20 a) On the SAP Fiori screen. c) Select Display in the Success screen. choose Closing –> Display Financial Statement. All rights reserved.Unit 8: Closing Operations in General Ledger Accounting Field Name Value Profit center T-PCB00 Enter the following data on second line item: Field Name Value Company Code 1010 G/L acct 24097000 D/C Credit Amount in doc. e) Return to the Fiori Launchpad 2. If Financial Statement is displayed for Ledger Group Z0. Note: Success Message will be displayed: Document 7000000000X (20XX 1010) was posted successfully. Display Financial Statement for Ledger Group Z0. . b) In the Financial Statement screen. b) Choose Post. the values considered displayed are referring to Ledger Group Z0 and also to Leading Ledger 0L. d) In the new screen. a) On SAP Fiori. © Copyright. select Expand Allto visualize all accounts included in FSV. All rights reserved. 243 . Solution 69: Enter A G/L Account Document for an Extension Ledger Field Name Values End Period current period / 20xx Comparison Period current period / 20xx-1 Currency EUR c) Choose GO d) Under the All Accounts section. replace the ## characters with the number that your instructor assigned you. Fill in your user ID as a dynamic selection. when a value includes ##. 244 © Copyright. Note: In this exercise. 1. . All rights reserved. Create the compact document journal for company code 1010 and the current week. Unit 8 Exercise 70 Create the Compact Journal (Document Journal) Business Example Display the documents you created this week by running the Compact Document Journal report. In the Audit Journal screen. add the profit center or segment. when a value includes ##. Create the compact document journal for company code 1010 and the current week. choose General Ledger → Audit Journal. and Ledger are mandatory fields. Note: In this exercise. All rights reserved. The rest are optional. for example. Fiscal Year. enter the following data: Field Name Value Company code 1010 Fiscal Year <current year> Posting Date <current posting date> Ledger 0L GL Account 61003000 Journal Entry Type KR Note: The fields: Company Code. replace the ## characters with the number that your instructor assigned you. d) Under the Compact Journal section. c) In the screen Audit Journal. the documents are summarized based on the posting period. there are two sections which can be analyzed: Compact Journal and Journal. 245 . 1. Unit 8 Solution 70 Create the Compact Journal (Document Journal) Business Example Display the documents you created this week by running the Compact Document Journal report. b) Choose the Settings icon at the right side of the screen in order to add additional dimensions in the displayed layout. Fill in your user ID as a dynamic selection. © Copyright. a) On the SAP Fiori screen. All rights reserved. f) In both sections. this can be selected and in the Journal Entry screen select Display Fact Sheet. . g) When the document number is visible. the documents are summarized based on the posting date. 246 © Copyright. the Fiscal Period or Posting Date can be extended in order to be able to access posted documents.Unit 8: Closing Operations in General Ledger Accounting e) Under the Journal section. You also want to focus on the performance of a specific profit center and segment. Run Financial Statement in order to call up a balance sheet (only) for a specific profit center T-PCA00. All rights reserved. replace the ## characters with the number that your instructor assigned you. Note: In this exercise. choose General Ledger → Run Financial Statement: Ledger and enter the following data: © Copyright. choose General Ledger → Display Financial Statement. Unit 8 Exercise 71 Generate New G/L Financial Statements Report Business Example You want to get a quick snapshot of your company’s financial condition for the current year and compare this with last year’s results. In the SAP Fiori screen. On the SAP Fiori screen. 1. when a value includes ##. Call the financial statements report and display the balance sheet for the company code 1010 and ledger 0L. 2. Use the information displayed in the following table when entering data in the selection screen: Field Name Value Company code 1010 Ledger 0L or leave blank Financial statement version YCOA Financial Statement Type Normal End Period 12 20XX Comparison period 12 20XX-1 Currency EUR Hint: You can save your selection data as a report variant. Save it as variant VAR##. 247 . STRCT.Unit 8: Closing Operations in General Ledger Accounting Field Name Value Currency Type 10 — Company Code Currency Profit Centre T-PCA00 FIS Annual. . Rep. YCOA Ledger 0L Fiscal Year 20xx From period 1 To period 16 Comparison Ledger 0L Comparison Year 20xx-1 Comparison Period From 1 Comparison Period To 16 3. All rights reserved. Display the balance sheet for your company code 1010 and ledger 0L. 248 © Copyright. Call the financial statements report and display the balance sheet for the company code 1010 and ledger 0L. Unit 8 Solution 71 Generate New G/L Financial Statements Report Business Example You want to get a quick snapshot of your company’s financial condition for the current year and compare this with last year’s results. You also want to focus on the performance of a specific profit center and segment. choose Variant Name: GR00 → Description: Group 00 → Save as Variant. replace the ## characters with the number that your instructor assigned you. Note: In this exercise. No checkbox is needed from that screen. © Copyright. 1. c) Save your selection data as a report variant. Save it as variant VAR##. All rights reserved. choose General Ledger → Display Financial Statement. when a value includes ##. b) On the balance sheet displayed. Save it as variant VAR##. In the SAP Fiori screen. 249 . choose General Ledger → Display Financial Statement . Use the information displayed in the following table when entering data in the selection screen: Field Name Value Company code 1010 Ledger 0L or leave blank Financial statement version YCOA Financial Statement Type Normal End Period 12 20XX Comparison period 12 20XX-1 Currency EUR Hint: You can save your selection data as a report variant. a) On the SAP Fiori screen. Select the navigation characteristic Profit Center. Balance Sheet. the following sections are displayed: All Accounts.Unit 8: Closing Operations in General Ledger Accounting d) To save your variant. e) On the Financial Statement screen. Unassigned Accounts. Rep. The list should now include the segment 1000_A. Run Financial Statement in order to call up a balance sheet (only) for a specific profit center T-PCA00. choose OK. choose General Ledger → Run Financial Statement: Ledger and enter the following data: Field Name Value Currency Type 10 — Company Code Currency Profit Centre T-PCA00 FIS Annual. 250 © Copyright. YCOA Ledger 0L Fiscal Year 20xx From period 1 To period 16 Comparison Ledger 0L Comparison Year 20xx-1 Comparison Period From 1 Comparison Period To 16 3. Profit & Centre. g) Choose Back. All rights reserved. b) Select the characteristic FS Item/Account. then click the navigation characteristic Segment. 2. . On the SAP Fiori screen. f) In the screen Financial Statement. Display the balance sheet for your company code 1010 and ledger 0L. a) Choose Execute to generate the report. choose go. The list should now include your profit center T-PCA00. The two characteristics FS Item/ Account and Profit Center have now changed places. STRCT. d) Select the number sign next to the segment 1000_A and click the navigation characteristic Profit Center to drill down to all profit centers for this segment. e) Select the number sign next to the profit center T-PCA00 and then click the characteristic FS Item/Account to drill down to the specified profit center. The two characteristics Profit Center and Segment have now changed places. c) Click the Profit Center characteristic. Current year Posting Date To 31.12. Field Name Value System T41 Client 400 User S4F10–## Password Provided by your instructor 2. Use the Analysis side panel to improve the layout with drag-and-drop and a few clicks. Field Name Value Ledger 0L Company Code 1010 Posting Date From 01.01. 251 . All rights reserved. © Copyright. just use refresh. Create a Trial Balance to analyze the ledger 0L for company code 1010 and the current year. As you don't want to renew the screen with every change. drag the company from the rows to the filter. Finally. Start Analysis for Microsoft Excel and open the Trial Balance sheet. add the Segment hierarchy for the financial accounts. Since there is only one company.Current year 3. Unit 8 Exercise 72 Create a Trial Balance with Analysis for Office 1. In the ribbon. choose the ANALYSIS tab page. d) Click on Analysis for Microsoft Excel in the result list. m) Enter Trial in the Search For field and chooseEnter. All rights reserved. k) Enter S4F10–## in the User field. select Blank workbook. 2. and choose Next. h) Choose Skip in the Logon to SAP BusinessObjects BI Platform screen. f) In Excel. c) Enter Analysis for Microsoft Excel. e) If you are asked to choose a workbook. . Unit 8 Solution 72 Create a Trial Balance with Analysis for Office 1. i) Select the T41 system. j) Enter 400 in the Client field. b) Click on the magnifying glass on the upper right to open the Search field. Field Name Value Ledger 0L Company Code 1010 252 © Copyright. Start Analysis for Microsoft Excel and open the Trial Balance sheet. ensure that the cell A1 is selected on the Excel worksheet. n) Select the Trial Balance with the Technical Name 2CCFITRIALBALQ0001 in the result list and click OK. l) Enter your password in the Password field and choose OK. g) In Analysis. Field Name Value System T41 Client 400 User S4F10–## Password Provided by your instructor a) Choose the Start button on the bottom left to open the desktop screen. Create a Trial Balance to analyze the ledger 0L for company code 1010 and the current year. choose Insert Data Source and choose Select Data Source. Credit Balance. enter 0L. enter 01. a) Choose Pause Refresh on the right hand side of the upper icon list. c) In the Posting Date From field.01. d) In the Posting Date To field. Debit Balance. b) In the Company Code field. b) Move the Company Code from the ROWS area to the BACKGROUND FILTER area. Since there is only one company.Current year a) In the Ledger field.Current year. Credit Balance. add the Segment hierarchy for the financial accounts. © Copyright.12. 3. Use the Analysis side panel to improve the layout with drag-and-drop and a few clicks. The trial balance shows accounts with Starting Balance.Current year. e) Choose OK.Current year Posting Date To 31. 253 . and Ending Balance. drag the company from the rows to the filter. The trial balance shows accounts with Starting Balance.01. Solution 72: Create a Trial Balance with Analysis for Office Field Name Value Posting Date From 01. Position the field Segment above the entry Measures. d) Choose Pause Refresh. just use refresh. Finally. Debit Balance.12. and Ending Balance for each Segment. enter 1010. enter 31. As you don't want to renew the screen with every change. c) Move Segment from the DATA SOURCE area to the COLUMNS area. All rights reserved.