Outcome-based Budgeting - Koshy Thomas

1 Koshy Thomas OBB Project Team Ministry of Finance Malaysia A Strategic Approach to Gender Responsive Budgeting under Results-based Management Integrated Development Planning Performance Budgeting Integrated Monitoring & Evaluation Performance Reporting Integrated Strategic Framework Focus on Outcomes Vertical Alignment of National Priorities to Ministry Activities Managing Cross Cutting Initiatives and Shared Outcomes Integration of Operating and Development Budgets Accountability and Authority over Resources Systematic Monitoring And Evaluation Framework Why an Integrated Approach Strategic Alignment and Planning 4OBB Project Team, MoF Malaysia • Ministry Level Ministry Outcome ƒ Key Performance Indicator Ministry Output ƒ Key Performance Indicator Programmes • Activity Level Activity Outcome ƒ Key Performance Indicator Activity Output ƒ Key Performance Indicator • Programme Level Programme Outcome ƒ Key Performance Indicator Programme Output ƒ Key Performance Indicator • National Level National Thrust Area National Key Results Area National Outcome ƒ Key Performance Indicator National Programmes Perform ance Planning (Top- D ow n)Programme  Performance  Management  Framework (PPMF) Ministry Executive  Summary (MES) National Results  Framework (NRF) Activity Performance  Management   Framework (APMF) M inistry-level R esults Fram ew ork W H O L E O F G O V E R N M E N T A P P R O A C H T O P L A N N I N G 5 Programme Logic Approach Towards Developing a Strategic Framework Source: © 2010 Arunaselam Rasappan & Jerome Winston, CeDRE International Programme Logic & Linkages Model (ProLL©) Needs Fulfillment / Problem alleviation (rate / level) “Purpose in Life”/ Mission/Goals/ToR OUTCOMES / IMPACT NEEDS/PROBLEMS CLIENTS/ STAKEHOLDERS POLICIES PROGRAMME/ ACTIVITY OBJECTIVES STRATEGIES OUTPUTS PROCESS INPUTS Objective Achievement (rate / level ) DEMAND SITUATION PROGRAMME RESULTS PROGRAMME DELIVERY STRATEGIC PLANNING AND PROGRAM LOGIC UNDER OBB ministries/dept why do they exist ? to achieve specific Outcomes related to problems/needs of their clients and stakeholders to implement related Public Policies through planned Programs, so as OBB Project Team, Ministry of Finance, Malaysia  STRATEGIC PLANNING AND PROGRAM LOGIC UNDER OBB Outcomes?? Is there a difference between Objectives/Goals/Outcomes? Essentially they are the same; • Outcomes are the Achieved Results • Objectives/Goals are the Intended Results, while in BSC Outcomes are referred to as destination statements OBB Project Team, Ministry of Finance, Malaysia  STRATEGIC PLANNING AND PROGRAM LOGIC UNDER OBB Outcomes In OBB, Outcome reference is to Program Outcomes a PROGRAM is any planned intervention for change What is a Program? OBB Project Team, Ministry of Finance, Malaysia  STRATEGIC PLANNING AND PROGRAM LOGIC UNDER OBB Outcomes Needs/Problems Clients/Stakeholders Clients Fundamental reason for the existence of the Program. Without clients a program need not exist Client Classification ?* • are they homogenous • are they direct or indirect • are they internal or external • are their needs similar • detailed classification required Gender Issues • discrimination • survival • protection • development • participation Outcome statement has to be linked to overcoming and resolving these Issues OBB Project Team, Ministry of Finance, Malaysia  Needs/Problems Analysis • how extensive is the needs/problem • what is causing the needs/problems • is it within the mandate of the ministry • can the outcome address the needs/prob STRATEGIC PLANNING AND PROGRAM LOGIC UNDER OBB Outcomes Outcomes are the changes we are bringing to a problem or need situation linked to our clients and stakeholders Needs/Problems Clients/Stakeholders Management Tools Used in identifying the Needs/Problems and defining the hierarchy for the outcomes Problem Tree Analysis Objective Tree Analysis Outcomes Hierarchy Analysis What is an Outcome ? OBB Project Team, Ministry of Finance, Malaysia  STRATEGIC PLANNING AND PROGRAM LOGIC UNDER OBB using Program Logic, once the Outcomes have been identified we have to identify the Outputs that will result in the Outcomes Outputs In Public Sector terms, OUTPUTS are Outcomes Needs/Problems Clients/Stakeholders Products OR Service produced by a Program OBB Project Team, Ministry of Finance, Malaysia  STRATEGIC PLANNING AND PROGRAM LOGIC UNDER OBB Outputs to generate Outputs, Resources are required resources such as financial, human & others are commonly called Inputs Inputs Outcomes Needs/Problems Clients/Stakeholders OBB Project Team, Ministry of Finance, Malaysia  STRATEGIC PLANNING AND PROGRAM LOGIC UNDER OBB Outputs Inputs Process however Inputs must be transformed into Outputs through a Process Outcomes Needs/Problems Clients/Stakeholders OBB Project Team, Ministry of Finance, Malaysia  STRATEGIC PLANNING AND PROGRAM LOGIC UNDER OBB Outputs Inputs Process Identifying Strategic Outcomes and Transforming content through a process is Strategy Outcomes Needs/Problems Clients/Stakeholders What is Strategy? OBB Project Team, Ministry of Finance, Malaysia  STRATEGIC PLANNING AND PROGRAM LOGIC UNDER OBB Outputs Inputs Process Clearly Top Management Involvement in Strategic Frameworking is crucial & critical Outcomes OBB Project Team, Ministry of Finance, Malaysia  STRATEGIC PLANNING AND PROGRAM LOGIC UNDER OBB Outputs Inputs Process Outcomes KPIs KPIs Task Completion Input Utilization How Will Performance be Measured OBB Project Team, Ministry of Finance, Malaysia  E s t a b l i s h c a u s a l i t y a n d l i n k a g e s Linkages in OBB Strategic Templates (Performance Reporting) Performance Monitoring Ministry MKRA Outcome (KPI) Program Output (KPI) Input Program Outcome (KPI) Program Output (KPI) Input Activity Outcome (KPI) Program Output (KPI) Input National NKRA Outcome (KPI) Program Input OBB Project Team, Ministry of Finance, Malaysia  Program mapping 20 Outcome/Output Statement KPI Targets Outcome 1 Increased accessible, equitable and quality healthcare services. Ratio of Medical Doctors to Patients Ratio of hospital beds to population per 10,000 people Ratio of pharmacist to population Ratio of dentist to population Ratio of Nurses to population Output 1 Implementation of Medical services o Number of Projects : 0 Number of in- patients treated Number of out- patients treated Ministry Level Outcome-Output Report (Ministry of Health) 21 Outcome/Output Statement KPI Targets Output 2 Enforcement, Registration and Supervision Number of Projects : 0 Number of Specialist registered Number of Doctors registered Number of Dentist registered Number of Pharmacist registered Number of Nurses registered Output 3 Number of Medical Facilities Output 4 Health Research Ministry Level Outcome-Output Report (Ministry of Health) 22 Outcome/Output Statement KPI Targets Outcome 1 Reduction in the Morbidity and Mortality Rate from Infectious Disease Reduction the number of dengue cases reported Notification of the rate of new HIV cases reported every 100,000 Number of TB cases treated successfully Incidence of Indigenous Malaria cases reported Output 1 Dengue Prevention and Control Program Listed all the Treatments Program level Outcome-Output Report (Public Health Program) 23 Outcome/Output Statement KPI Targets Outcome 1 Increased Primary Health Care Services Percentage of Public Clinics that provide services after working hours Number of Public Clinics that has Teleprimary care (TPC) Output 1 Number of people coming to the Clinic Number of patients coming to clinic after office hours Number of patients coming to the clinic Output 2 Health Clinic with Specialist and Support Services Number of clinics with Specialist and support services Other related Outcomes under this Activity Improving the health of Infants and Children Improving the health of special needs children Activity level Outcome-Output Report (Family Health Development) Cross Linkages SPACE TREE (Screen shot) 25 thank you terima kasih “Progress is impossible without change, and those who cannot change their minds cannot change anything” ……………..George Bernard Shaw A Strategic Approach to Gender Responsive Budgeting under Results-based Management �� Slide Number 2 Slide Number 3 Slide Number 4 Slide Number 5 Slide Number 6 Slide Number 7 Slide Number 8 Slide Number 9 Slide Number 10 Slide Number 11 Slide Number 12 Slide Number 13 Slide Number 14 Slide Number 15 Slide Number 16 Slide Number 17 Slide Number 18 Program mapping Slide Number 20 Slide Number 21 Slide Number 22 Slide Number 23 SPACE TREE (Screen shot) thank you�terima kasih