1Capstone Project 1 and 2 Information Technology Division ICS Department Capstone Project Guidelines Version 1.2 THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar 2 Table of Contents Definition Suggested Areas/Topics Project Duration / Content Group Composition Adviser / Panel Member Composition Capstone Project / Thesis Adviser Technical Adviser Panel Member Schedule / Time Table Proposal Presentation / Defense Format IPR Grading System Submission of Requirements Appendix 1: Title Page format Appendix 2: THS Forms THS1-Form1: Title Proposal Form THS1-Form2: Oral Exams Endorsement Form THS1-Form3a: Capstone Project Oral Defense Panel Schedule THS1-Form3b: Memorandum to Capstone Project Oral Defense Panel THS2-Form1: Oral Exams Endorsement Sheet THS2-Form2a: Capstone Project Oral Defense Panel Schedule THS2-Form2b: Memorandum to Capstone Project Oral Defense Panel THS2-Form3: Approval Sheet Appendix 3: Evaluation Forms THS1-Evaluation Forms THS2-Evaluation Forms Appendix 4: Documentation Content 6 6 6 6 8 8 10 11 11 13 15 17 19 21 23 25 27 29 31 33 36 42 3 3 4 5 THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar 3 A. Definition According to the CMO Research 2010, a Capstone Project is an “undertaking appropriate to a professional field that should significantly address an existing problem or need.” Students who will be taking this course are encouraged to come up with original ideas, outcomes, and applications by applying their knowledge, skills and competencies learned in previous subjects. The Capstone Project Adviser will be the one to determine the appropriate level of complexity of a specific project’s scope, implementation and proposed solution by considering the duration of the project, the composition of the team, and the resources available. Based on the CMO memorandum of 2010, an Information Technology Capstone Project should focus on the “infrastructure, application, or processes involved in introducing a Computing solution to a problem… recommended infrastructure and its implications on other systems should be clearly specified in the final report with the introduction of the project.” Based on the focus, capstone projects need not require descriptive methodologies, theoretical frameworks, surveys/questionnaires, or statistical treatments, unless considered appropriate or needed in determining project results. B. Suggested Areas/Topics As recommended by the Commission on Higher Education, the following topics are considered for students taking up BS Information Technology: 1. Software Development a. Software Customization b. Information Systems Development for an actual client (with pilot testing) c. Web Applications Development (with at least alpha testing on live servers) d. Mobile Computing Systems 2. Multimedia Systems a. Game Development b. e-Learning Systems c. Interactive Systems d. Information Kiosks 3. Network Design and Implementation and Server Farm Configuration and Management 4. IT Management a. IT Strategic Plan for sufficiently complex enterprises b. IT Security Analysis, Planning and Implementation THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar 4 C. Project Duration / Content Capstone Project is divided into two (2) semesters – THS1 and THS2. THS1 or Capstone Project 1 is the project’s Title which will be taken during the second semester of each school year and must be defended at the end of the term. Chapters 1, 2, and 3 will be presented and defended in front of a group of panel members. THS1 will be composed of the following chapter content: Title Page (see format in Appendix 1) Executive Summary Table of Contents List of Figures, List of Tables, List of Notations Chapter 1: Introduction 1. Project Context 2. Purpose and Description 3. Objectives a. General objective b. Specific objectives 4. Scope and limitations Chapter 2: Review of Related Literature, Studies, and Systems Arranged per topic (minimum of 25 citations) Include Synthesis at the end Chapter 3: Technical Background 1. Methodology 2. Requirements Analysis 3. Overview System requirements Prototype (if any) Bibliography THS2 or Capstone Project 2 is the projects implementation and results analysis which will be taken on the first semester of the succeeding school year. An additional two (2) chapters will be presented and defended in front of the same group of panel members. Chapter 4: Implementation, Results and Discussion 1. Requirements Documentation include Design Methodology include Event/ Use Case Diagram include Systems Requirements 2. Design of Software, Systems, Product, and/or Processes Flow chart (for hardware) Class Diagrams (for software/system) Sequence Diagrams (for software/system) Network Design (if applicable) THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar The Technical Adviser must also still be the same. It must be duly noted by both Adviser and Panel members that the project is feasible within the given time frame. Mia V. where applicable Include screen shots/ pictures 5. Group Composition A student who will enrol in THS1 must have complied with all of the subject’s pre-requisites. Development and Testing. D. Recommendations as to who the Technical Adviser will be will also come from the Capstone Project Adviser. Subject co-requisites must also be strictly followed. Description of the Prototype. statistical treatments Chapter 5: Recommendations Bibliography Appendices (may include the following) Relevant Source Code Evaluation Tool or Test Documents Sample input/output/Reports Users Guide/Manual Process/Data/Information Flow One-Page Curriculum Vitae per team member See Appendix 4: Documentation Content for brief descriptions of each part. where applicable Tables. Eleazar . Pre-requisite IM201 PRACT1 Co-requisite ENG108A. Implementation Plan (Infrastructure/Deployment) where needed 6.5 Database Design (if applicable) Circuit diagram (for hardware) 3. IM203. The choice of group members is crucial as students need to be enrolled in the same section and retain the same grouping in THS2. THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. The Technical Adviser will be introduced after a Project Proposal has been approved by the Capstone Project Adviser. IT256 PRACT2 THS1 THS2 The group will be composed of a maximum of five (5) members composed of four (4) students and one (1) Technical Adviser. Implementation Results. where applicable Include test procedures and test case scenarios 4. Only one (1) Technical Adviser can be assigned per group. if a group is unable to get one. Once a group’s project proposal has been approved. the Thesis Adviser will become the group’s Technical Adviser. The Technical Adviser must be present during the title and final defense as part of the project proponents. Their role is to identify and discuss the technical needs of the project and work handin-hand with the group in order to create the project. Thesis Advisers must closely coordinate with the Technical Advisers to check on the progress of the group. Schedule / Time Table Thesis Advisers are to meet their respective section on the first week of classes and closely monitored every week thereafter. THS1 Thesis Advisers must closely coordinate with ENG108A (Technical Writing) advisers in the Engineering Sciences Department. Mia V. It is recommended that the group keep a Thesis Journal – a notebook which records all weekly progress from THS1 up to THS2. A Technical Adviser cannot be a panel member of his/her own group. Project status must be closely monitored and documented. THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Technical Advisers are faculty members of the Information and Computer Studies Department. Having a Technical Adviser is mandatory. Thesis Advisers determine if the project follows CMO guidelines and documentation content jives with the system being developed. They are composed of at least three (3) members that includes the Thesis Adviser. Eleazar . the Thesis Adviser will recommend a Technical Adviser to the group who will serve as a co-author of the capstone project. Document check will also be done in this subject to add to students’ overall proficiency. Who is the Panel Member? Panel Members are chosen based on their field of expertise and its relevance to the group’s project output.6 E. thus. F. Adviser / Panel Member Composition Who is the Capstone Project Adviser? A Capstone Project Adviser or a Thesis Adviser is responsible for one Thesis class with a maximum of 40 students. Who is the Technical Adviser? A Technical Adviser or Co-Author is chosen based on their field of expertise and its relevance to the group’s project output. Once accepted. based on recommendations given by the Thesis Adviser. Overview of expected outcome should be discussed in Chapter 3: Technical Description. More often than not. that is the only time the group may proceed to do their documentation. The Thesis Adviser is still responsible for checking each group’s status to meet the project deadlines which are recommended as follows: THS1: Project proposal Chapter 1 Chapter 2 and 3 Pre-oral defense Title oral defense two (2) weeks prior to the Preliminary Examinations two (2) weeks after the Preliminary Examinations two (2) weeks after submission of Chapter 1 immediately after submission of Chapters 1 to 3 immediately after the pre-oral defense THS1 oral defense need not have a working prototype/system. Eleazar . the Thesis Adviser must handover the group to a Technical Adviser.7 Groupings must be done within the first two (2) meetings immediately followed by submission of five (5) Project proposals. the three (3) signatories can also be the panel members later on. Mia V. Schedule (time and room) of pre-oral defense will be upon the discretion of the Thesis Adviser. Upon acceptance of the Technical Adviser. Panel members are not yet required during the pre-oral presentation. THS2: Implementation Plan (Gantt chart) Requirements documentation System Design (diagrams) Prototype (50% working) System Testing User Testing (if applicable) Implementation Results Recommendations Pre-oral defense Final oral defense Prelim Period Two (2) weeks prior to the Prelim Examinations Final Period Four (4) weeks after the Prelim Examinations Immediately after gathering of Results Immediately after completion of Documentation Two (2) weeks prior to the Final Examination THS2 oral defense must have a 100% working system/prototype. it must be duly signed and noted by three (3) professors. For a Project proposal to be approved. THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. industry experts or industry practitioners can be invited as audience or be a member of the panel. Note: Panel members are chosen by the Thesis Adviser and/or IT Thesis Coordinator only. In this case. After the pre-oral defense. any target clients or beneficiaries. Note: The group cannot proceed with the oral defense if the Thesis Adviser does not sign Form2. the group must fill out the Capstone Project Oral Defense Panel Schedule and Memorandum to Thesis Oral Defense Panel (See Appendix 2: THS Forms).8 Schedule (time and room) of Title defense and Final defense will be defined by the IT Thesis Coordinator. presentation in a public forum is encouraged. Technical Adviser. For Project proposal form. Each group is encouraged to submit a minimum of five (5) proposals of varying topics in case a proposed title already exists. This only indicates that the group is not yet ready to defend their thesis. Thesis Advisers must closely coordinate with the IT Thesis Coordinator to ensure that project titles are unique and different from other sections. the group must first fill out the Oral Exams Endorsement Sheet (See Appendix 2: THS Forms). Eleazar . Each panel member is to receive an honorarium for their services rendered. Proposal A Project Proposal must meet the standards set by the CMO of 2010 (Refer to Section B – Suggested Areas). Verify from the IT Thesis Coordinator the schedule available for the oral defense. Before the oral defense: During pre-oral defense. Project proposals must be submitted during the Preliminary period of THS1. Presentation / Defense For Information Technology Capstone Projects. Mia V. Technical Adviser and Panel members must be present all throughout the entire presentation. The Thesis Adviser must receive and evaluate the final copy of the Project document during the pre-oral defense before signing the form. Groups must prepare the honoraria at least three (3) days prior to the oral defense schedule and must be THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. and IT Thesis Coordinator. The forms should be duly signed by the Thesis Adviser. G. refer to Appendix 2: THS Forms: THS1-Form1 H. 10 min. the Thesis Adviser will be the one to distribute the honoraria to the panel. In THS2. 30 min. in which an acknowledgement is made – Php200 for THS1 in the form of vouchers or gift certificates and Php500 for THS2 in cash. Provide a copy of the required forms and thesis document to all the panel members at least 3 working days before the defense date. Eleazar . Group members must be in proper business attire: Men: Long sleeve shirts with necktie Dress slacks Leather shoes Formal Coat (recommended) Ladies: Dress shirts/blouses Skirt of appropriate length Closed shoes with heels Blazers (recommended) The duration of the oral defense is thirty (30) to ninety (90) minutes. During the oral defense: Each group must have a scribe or secretary to take down notes during the defense proper.9 coursed through the Thesis Adviser. remind the panel members of the defense schedule an hour before it starts. Mia V. 20 min. If possible. 20 min. 15 min. the Endorsement Sheet should be given to the Thesis Adviser during the defense proper THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. see Appendix 3: Evaluation Forms: THS1-EvaluationForms. All group members must be present during the defense. For THS1. THS2: The Oral Defense Evaluation Sheet should be given to the Panel members and Thesis adviser during the defense proper. 10 min. 10 min. 20 min. broken down as follows: THS1: Equipment set-up Presentation of slides Q&A Panel deliberation Equipment set-up Presentation of slides System demonstration Q&A Panel deliberation 5 min. After the oral defense. revisions on document format only Minor revisions – minor revisions on document OR prototype/system Major revisions – minor revisions on BOTH document and prototype/system. if a group fails in their proposal defense. During deliberation: Group members. This should be served to the panel after the defense.10 For THS2. The Thesis Adviser will announce the verdict to the group which includes: Grade Pass – the group has successfully passed the course. A re-oral exam may again be required. Writing styles and techniques need to be closely coordinated with ENG108A Advisers. After the oral defense: As a form of courtesy. Prototype not fully functional. major revision on document OR prototype I. see Appendix 3: Evaluation Forms: THS2-EvaluationForms. Format The Capstone Project documentation will follow the APA format. document does not match outcome. the group must prepare food for the panel members. Required Revisions and changes No revisions – no revisions. the Thesis Adviser will call back the proponents to give the verdict. Fail – The group has failed the course due to unresolved issues (i. Conditional Pass – The group has revisions that need to be met before being given a grade of pass.0.) NOTE: During THS1.e. The failing grade is only applicable to THS2. they are given a grade of INC instead of 5. Mia V. Expectations have been met successfully. Required revisions and changes need to be reviewed by either Thesis Adviser or Panel Members or both. See Section K – Grading System for more details. After which. technical adviser and scribe are requested to leave the defense room during deliberation. etc. Other formats include the following: o o o Document size 8 ½” x 11” Margins: 1 ½” x 1” x 1” x 1” (left hand margin is bigger for binding purposes) Font style: Arial THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Eleazar . Grading will be done as a group. Grading will be done individually and as a group. iii) Use of Chapter format: headers are centered and bold Paragraph content are all justified Figure number and labels are centered and italicized BELOW the figure itself Table number and labels are centered and italicized ABOVE the table itself All Capstone Projects must be new. most especially in Chapter 2: Review of Related Literature. Mia V. All the members of the group must be present during the defense. Eleazar . Proper citation must be given to previous Projects. and oral defense. pages prior to Chapter 1 will use small roman numerals. an undergraduate research paper must have a minimum of twenty-five (25) citations. The Thesis Adviser of the group will determine whether the group will be allowed to present at a later date.0. Grading will be done individually and as a group. For THS2. Copy-pasting from books. See Appendix 3: Evaluation Forms for grade sheet formats. IPR Font size: 11 pts Double spacing. including but not limited to open source software and technology. Panel grade will be based on document content and oral defense. THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. etc. paragraph single indent Pagination on upper right hand portion of paper (page 1 starts with Chapter 1. websites. Panel grade will be based on document content. system/prototype. Studies and Systems. Only for valid reason/s. unique and not infringe on any existing intellectual property. shall a group be allowed to re-schedule their presentation. ii. journals. i. Thesis Adviser grade will be based on timely submission of requirements and overall group performance throughout the entire semester. K. Grading will be done individually. A “no show” on the part of the group member shall be a valid ground for a grade of 5. i. References must be properly cited.e. Grading System Groups will be graded based on the following recommendations: Panel grade 70% Thesis Adviser grade 20% Individual member grade 10% Individual member group grade will be based on member cooperation. each of which must be properly cited. For THS1.11 o o o o o o o J. is not allowed. According to CHED memorandum. At the same time.0) in the Proposal defense (THS1) will subsequently still be recorded as INC. Mia V.0) NOTE: All groups who get a grade of FAIL (5. through their Thesis Adviser. Eleazar . If the group foresees that they cannot make it to the scheduled slot. their intention to defer the defense. All groups who failed to defend before the last day of classes will be given a grade of INC. their schedule will be considered final. they have to inform. The concerned group seeking a “re-schedule” will be the one to find a schedule that will not compromise the schedule of the panelist and the students. For THS2 only: Based on the decision of the panel members after the deliberation.50. all revisions (major and minor) must be presented on or before the last day of classes. THS1 and THS2: Capstone Project Guidelines Prepared by : Engr.12 Schedule must be verified with the Panel members and the IT Thesis Coordinator.0) or FAIL (5.50. All groups which were unable to defend their project on the 1st semester of this school year will have a grade of INC and will have subsequently a grade of either PASS (3. No defense/presentation will be allowed during the final exam week and the semestral break. Otherwise. All groups who failed to defend on the scheduled (Sunday) date but were able to defend before the last day of classes (prior to the Final Exam week) will have a ceiling grade of 1. The Thesis Adviser then needs to inform the IT Thesis Coordinator of said changes. The deferment of schedule must be made at least four (4) school days before their scheduled date. Failure to present revisions on the deadline will also mean an INC grade. usually prior to the final exam week. The students are discouraged from seeking excuses from their classes because of the scheduled defense /presentation. All groups which were able to defend on the prescribed date but incurred a “re-defense” or “major revision” status will have a ceiling grade of 1. it will be fair to the group who defended but failed compared to the group who did not defend their proposal. This is to encourage students to rather defend their Project Proposals rather than wait for the next semester. yet got an INC. The last day of presentation/defense will be determined by the IT Thesis Coordinator. Mia V. Department Chair Deadline of submission of requirements (including signed Approval Sheet) will be the last day of classes of the given semester. Panel Members 3. The order of signatories will be as follows: 1. See Appendix 2: THS Forms .13 L. A scanned copy of the signed Approval Sheet will be emailed to the Thesis Adviser later on. A group who fails to submit the requirements on time will automatically be given a grade of INC regardless if they were able to defend the project on time. Note: The Department Chair will only sign once he receives the PDF format of the revised document via email.THS2-Form3: Approval Sheet. each group is required to submit the following: THS1: Revised document in PDF Format sent via email to the following: o Thesis Adviser o IT Thesis Coordinator 1 copy of the Revised document (ring-bound) to be used as reference for THS2 (optional) THS2: Revised document in PDF Format sent via email to the following: o Thesis Adviser o IT Thesis Coordinator o Department Chair Installation CDs (for systems/applications). Submission of Requirements After revisions have been checked and verified by concerned parties. Eleazar . Thesis Adviser 2. THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. prototype Final grades will only be encoded once the ICS Department Chair signs the Approval Sheet. Eleazar .14 Appendix 1: Title Page format THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. First name. MI> <proponent 4 Last name.15 <insert capstone project title here> A Capstone Project presented to the Department of Information and Computer Studies Faculty of Engineering University of Santo Tomas in partial fulfilment of the requirements in the degree of Bachelor of Science in Information Technology <proponent 1 Last name. First name. MI> <Month Year> THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. First name. Mia V. Eleazar . First name. First name. MI> <proponent 2 Last name. MI> <proponent 3 Last name. MI> <Technical Adviser Last name. Eleazar .16 Appendix 2: THS Forms THS1-Form1: Title Proposal Form THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Mia V. Artificial Intelligence or Data Mining. <YOU CAN WRITE AS WELL THE PROBLEMS THAT YOU AIM TO SOLVE> The team decided to enhance Plaggie.>_________ Tools/Programming Language to be used: <ex. FirstName1> 2. There are already existing Java source code comparators. Second is formulating a new algorithm with the use of tokenizing and other methods to balance or optimize the reliability and speed of Plaggie. <LastName4. FirstName2> 3.17 UNIVERSITY OF SANTO TOMAS Faculty of Engineering Information and Computer Studies Department 2ND Semester A/Y 20__-20__ INFORMATION TECHNOLOGY CAPSTONE PROJECT PROPOSAL Proposed Title : <insert proposed title here> Proponents: 1. There will be two possible approach to the problem. With regards to the grade approximation for the student. Java. Area of Specialization:___<ex. FirstName4> Short Description of the Study: Source code plagiarism in laboratories is one of the problems of the professors. <LastName3. the team will use the algorithm of the C++ Source Code Comparator Plug-in for Eclipse (a thesis of the previous year) as a basis. FirstName3> 4. There is also a need for approximation on what grade the student will receive which is driven from the similarity percentage. however. etc>_____ ____________________________________ Reviewed by/date: ________________ <name of Adviser> __________________ <name of 1st Approver> __________________ <name of 2nd Approver> __________________ <name of 3rd Approver> Comments/Remarks: ___________________________________ ___________________________________ ___________________________________ ___________________________________ THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. etc. Eleazar . an open source software version of Jplag which is the most efficient Java source code comparator according to the related literature that the team had researched on. First is combining the algorithm of a fast but less reliable java source code comparator and combining Plaggie’s algorithm. there is a trade off between the reliability and the speed of similarity detection. <LastName2. <LastName1. C#. Mia V. Eleazar .18 Appendix 2: THS Forms THS1-Form2: Oral Exams Endorsement Sheet THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. 2. <LastName1. FirstName3> <LastName4. Eleazar . FirstName4> Technical Adviser : <Title. Mia V. Last Name> In partial fulfillment of the requirements for the degree of Bachelor of Science in <Choose 1 : Computer Science. First Name. Information Science. 3. FirstName2> <LastName3.19 UNIVERSITY OF SANTO TOMAS Faculty of Engineering Information and Computer Studies Department 2ND Semester A/Y 20__-20__ Project Title : <Insert the capstone project title here> Proponents : 1. Information Technology> the capstone project mentioned above. FirstName1> <LastName2. 4. has been adequately prepared and submitted by the proponents and is hereby endorsed by the undersigned for Title oral examinations. ______________________ <Name of Thesis Adviser> Thesis Adviser Date: ________________ Cc: <Panel Member 1> <Panel Member 2> <Panel Member 3> THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V.20 Appendix 2: THS Forms THS1-Form3a: Capstone Project Oral Defense Panel Schedule THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Eleazar . <LastName4. TIME: <hh:mm to hh:mm am/pm> Sincerely yours. Noted by: ______________________ <Name of Adviser> Technical Adviser __________________ <Name of Adviser> Thesis Adviser CC: IT Thesis Coordinator THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. FirstName3> 4. Mia V. Eleazar .) [ ] Thesis Proposal Oral Defense Evaluation Sheet Should there be other information you may need. FirstName4> on DATE: <mmm-dd-yyyy> Attached is a copy of: [ ] The thesis chapters 1-3 (Please bring this with you during the oral defense. <LastName1.21 UNIVERSITY OF SANTO TOMAS Faculty of Engineering Information and Computer Studies Department 2ND Semester A/Y 20__-20__ Date: <mmm-dd-yyyy> To: <name of Panelist> __________________ __________________ This is a reminder for the oral defense of the capstone project Project Title : <Insert the capstone project title here> by the proponents: 1. please do not hesitate to get in touch with us. <LastName2. FirstName1> 2. <LastName3. FirstName2> 3. Eleazar . Mia V.22 Appendix 2: THS Forms THS1-Form3b: Memorandum to Capstone Project Oral Defense Panel THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Availability Noted by: _________________________ <Title. Name> IT Thesis Coordinator THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. name> Dear Esteemed Panel.23 Capstone Project Defense Panel Schedule THS 1 Section: <section> Title: <insert project title here> Researchers: <name> <name> <name> <name> Technical Adviser: <Title. Name> Thesis Adviser CC: <Title. Kindly indicate the date and time of your availability for the scheduled defense. We would like to invite you to be part of our project title proposal entitled <insert project title here>. Eleazar . Preferred Schedule: Name of Panel 1. 3. Thank you. 2. Eleazar . Mia V.24 Appendix 2: THS Forms THS2-Form1: Oral Exams Endorsement Sheet THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Information Science. First Name. FirstName2> <LastName3. FirstName1> <LastName2. has been adequately prepared and submitted by the proponents and is hereby endorsed by the undersigned for Final oral examinations. <LastName1. ______________________ <Name of Thesis Adviser> Thesis Adviser Date: ________________ Cc: <Panel Member 1> <Panel Member 2> <Panel Member 3> THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. FirstName4> Technical Adviser : <Title. Mia V. 8. Eleazar .25 UNIVERSITY OF SANTO TOMAS Faculty of Engineering Information and Computer Studies Department 1st Semester A/Y 20__-20__ Project Title : <Insert the capstone project title here> Proponents : 5. 7. Last Name> In partial fulfillment of the requirements for the degree of Bachelor of Science in <Choose 1 : Computer Science. 6. FirstName3> <LastName4. Information Technology> the capstone project mentioned above. Eleazar .26 Appendix 2: THS Forms THS2-Form2a: Capstone Project Oral Defense Panel Schedule THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. 27 UNIVERSITY OF SANTO TOMAS Faculty of Engineering Information and Computer Studies Department 1st Semester A/Y 20__-20__ Date: <mmm-dd-yyyy> To: <name of Panelist> __________________ __________________ This is a reminder of the oral defense of the capstone project Project Title : <Insert the capstone project title here> by the proponents: 1. Eleazar . Mia V. please do not hesitate to get in touch with us. <LastName4. Noted by: ______________________ <Name of Adviser> Technical Adviser __________________ <Name of Adviser> Thesis Adviser CC: IT Thesis Coordinator THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. <LastName2.) [ ] Final Oral Defense Evaluation Sheets Should there be other information you may need. FirstName1> 2. FirstName2> 3. FirstName4> on DATE: <mmm-dd-yyyy> Attached is a copy of: [ ] The thesis chapters 1-5 (Please bring this with you during the oral defense. FirstName3> 4. TIME: <hh:mm to hh:mm am/pm> Sincerely yours. <LastName3. <LastName1. 28 Appendix 2: THS Forms THS2-Form2b: Memorandum to Capstone Project Oral Defense Panel THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Eleazar . Mia V. 3. name> Dear Esteemed Panel. Thank you. We would like to invite you to be part of our capstone project entitled <insert project title here>.29 Capstone Project Defense Panel Schedule THS 2 Section: <section> Title: <insert project title here> Researchers: <name> <name> <name> <name> Technical Adviser: <Title. Name> Thesis Adviser CC: <Title. Name> IT Thesis Coordinator THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Kindly confirm the date and time of your availability for the scheduled defense. Availability Noted by: _________________________ <Title. 2. Preferred Schedule: Name of Panel 1. Eleazar . 30 Appendix 2: THS Forms THS2-Form3: Approval Sheet THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar . This thesis was duly defended in an oral examination before a duly constituted tribunal with a grade of ___________________________ <name of Panel 1> Panel Member ___________________________ <name of Panel 2> Panel Member ____________________________ <name of Adviser> Thesis Adviser ___________________________ <name of Panel 3> Panel Member Accepted in partial fulfillment of the requirements for the degree of Bachelor of Science in <write your course ex. Eleazar . Computer Science>. 3. 5. the thesis mentioned above. Computer Science>. _____________________________________ <Name of Chairperson> Chairperson Information and Computer Studies Department Faculty of Engineering THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. 2. 4. Last Name > <Technical Adviser First Name Middle Initial. Last Name> <Proponent 2 First Name Middle Initial.31 APPROVAL SHEET Thesis Title: Proponents: <THESIS TITLE all caps> 1. Mia V. Last Name > <Proponent 3 First Name Middle Initial. <Proponent 1 First Name Middle Initial. has been adequately prepared and submitted by the proponents. Last Name > <Proponent 3 First Name Middle Initial. Last Name > In partial fulfillment of the requirements for the degree of Bachelor of Science in <write your course ex. 32 Appendix 3: Evaluation Forms THS1-EvaluationForms THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar . FirstName4> LEGEND: 0 .) Name Name Name CRITERIA Group member’s cooperation in completing the research Groups member’s attendance during meetings with adviser and group / Member’s attendance during oral presentation Group member’s knowledge of the research undertaken Group member’s attitude towards the research activity / presentation Group member’s ability to present findings during the oral presentation TOTAL THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. 3.POOR 2 – NEEDS IMPROVEMENT 3 – AVERAGE 4 – SATISFACTORY 5 – EXCELLENT Evaluating Member : <LastName. Section: _____ <LastName1. FirstName1> <LastName2. Mia V. 2. FirstName3> <LastName4. FirstName> (Write the name of the members being evaluated. Eleazar .33 UNIVERSITY OF SANTO TOMAS Faculty of Engineering Information and Computer Studies Department 2ND Semester A/Y 20__-20__ GROUPMATES’ EVALUATION SHEET Project Title : <Insert the capstone project title here> Proponents : 1.NOT APPLICABLE 1 . FirstName2> <LastName3. 4. Mia V.34 UNIVERSITY OF SANTO TOMAS Faculty of Engineering Information and Computer Studies Department 2ND Semester A/Y 20__-20__ PROJECT PROPOSAL ORAL DEFENSE EVALUATION SHEET Project Title : <Insert the capstone project title here> Instructions : The thesis adviser and each panel member must fill up this Evaluation Sheet. 5-Excellent) Member’s Name: _______________________________________ SCORE: _____________ Questions: _______________________________________________________________ _______________________________________________________________ Member’s Name: _______________________________________ SCORE: _____________ Questions: _______________________________________________________________ _______________________________________________________________ Member’s Name: _______________________________________ SCORE: _____________ Questions: _______________________________________________________________ _______________________________________________________________ Member’s Name: _______________________________________ SCORE: ____________ Questions: _______________________________________________________________ _______________________________________________________________ RECOMMENDATIONS ________________________ Signature Over Printed Name Date: THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Rate each member from 1 to 5 (1-Poor. 3-Satisfactory. Eleazar . Mia V. Eleazar .35 Appendix 3: Evaluation Forms THS2-EvaluationForms THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. 3-Satisfactory. 5-Excellent) Member’s Name: _______________________________________ SCORE: _____________ Questions: _______________________________________________________________ _______________________________________________________________ Member’s Name: _______________________________________ SCORE: _____________ Questions: _______________________________________________________________ _______________________________________________________________ Member’s Name: _______________________________________ SCORE: _____________ Questions: _______________________________________________________________ _______________________________________________________________ Member’s Name: _______________________________________ SCORE: ____________ Questions: _______________________________________________________________ _______________________________________________________________ RECOMMENDATIONS ________________________ Signature Over Printed Name Panel Member Date: ______________ THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Rate each member from 1 to 5 (1-Poor. Mia V. Eleazar .36 UNIVERSITY OF SANTO TOMAS Faculty of Engineering Information and Computer Studies Department 1st Semester A/Y 20__-20__ FINAL ORAL DEFENSE EVALUATION SHEET Project Title : <Insert the capstone project title here> Instructions : The thesis adviser and each panel member must fill up this Evaluation Sheet. implementation and testing (Document) Results were clearly discussed (Document) Observed proper typing of manuscript including pagination.37 UNIVERSITY OF SANTO TOMAS Faculty of Engineering Information and Computer Studies Department 1st Semester A/Y 20__-20__ THESIS ADVISER’S EVALUATION SHEET Project Title : <Insert the capstone project title here> Group Evaluation Criteria Ability to submit requirements on time Openness to suggestions and criticisms Was able to apply classroom learning to development of project Performed literature research thoroughly Consulted resource person for certain problem areas Project envisioned is innovative Approach used in project development is innovative Use of appropriate tools during project development. TOTAL Rating (0 to 5) Printed Name over Signature Thesis Adviser Date: ___________________ THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Eleazar . etc. citations. Mia V. 4. LEGEND: <LastName1. There is sufficient research to support the document 2. Document is complete with the necessary appendices 3.38 UNIVERSITY OF SANTO TOMAS Faculty of Engineering Information and Computer Studies Department 1st Semester A/Y 20__-20__ PANEL MEMBER’S EVALUATION SHEET Project Title : <Insert the capstone project title here> Proponents : 1. ideas. The project recommendations highlight extensions that can be done TOTAL Printed Name over Signature Panel Member Date: ___________________ THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Draft is well-typed and well-written as to correct grammar and textual coherence 2. The work shows transfer of learning from classroom to praxis 3. and alternative solutions 2. Eleazar . Mia V. FirstName1> <LastName2. FirstName2> <LastName3. The style of writing is appropriate and can be understood Evidence of Sound Organization of Material 1. FirstName3> <LastName4. 2. FirstName4> Section _____ 0 . Appropriate tools were used and decisions from logical analysis were derived 3. 3. Recommendations were analysed based from the results Evidence of Creativity and Innovation 1.NOT APPLICABLE 1 – POOR 2 – NEEDS IMPROVEMENT 3 – AVERAGE 4 – SATISFACTORY 5 – EXCELLENT Rate 0 to 5 Evidence of Comprehensive Work 1. There is a thorough coverage of subject matter Clear Thinking 1. The project is relevant and innovative 2. Facts are documented and sources are reliable 3. There is a clearness of purpose. Accuracy and Reliability – Results derived are accurate and properly validated based on specific tools 5. User satisfaction (for systems with pilot testing) – There exists a user report of satisfaction and user acceptance test results The Group 4. FirstName2> <LastName3. FirstName4> Section _____ 0 . Maintainability (for systems with implementation) – Project is well documented with a maintenance plan 9. The group shows coherence and synergy in their presentation 5. Appropriate presentation tools were used 6. Questions were well answered with good communication skills Rate 1 to 5 Printed Name over Signature Panel Member Date: ___________________ THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Presentation was clear. FirstName3> <LastName4.39 UNIVERSITY OF SANTO TOMAS Faculty of Engineering Information and Computer Studies Department 1st Semester A/Y 20__-20__ PANEL MEMBER’S EVALUATION SHEET Project Title : <Insert the capstone project title here> Proponents : 1. Eleazar . eliminating redundancy 6. 2. LEGEND: <LastName1. 3. FirstName1> <LastName2.NOT APPLICABLE 1 – POOR 2 – NEEDS IMPROVEMENT 3 – AVERAGE 4 – SATISFACTORY 5 – EXCELLENT Rate 0 to 5 The Project 4. Time efficiency – Output shows consistency. Mia V. consistent and well thought out 8. Originality and creativity – Project is innovative and shows creativity in adopting new solutions 7. 4. Usability – Process flow is standard. FirstName4> LEGEND: 0 . Eleazar .40 Faculty of Engineering Information and Computer Studies Department 1st Semester A/Y 20__-20__ GROUPMATES’ EVALUATION SHEET Project Title : <Insert the capstone project title here> Proponents : 1. 3. FirstName> (Write the name of the members being evaluated. FirstName3> <LastName4.) Name Name Name CRITERIA Group member’s cooperation in completing the research Groups member’s attendance during meetings with adviser and group / Member’s attendance during oral presentation Group member’s knowledge of the research undertaken Group member’s attitude towards the research activity / presentation Group member’s ability to present findings during the oral presentation THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. 2. 4.NOT APPLICABLE 1 . Mia V.POOR 2 – NEEDS IMPROVEMENT 3 – AVERAGE 4 – SATISFACTORY 5 – EXCELLENT Evaluating Member : <LastName. FirstName1> <LastName2. Section: _____ <LastName1. FirstName2> <LastName3. Name> Thesis Adviser THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Name> Oral defense date: <month/dd/yyyy> Thesis Oral Defense Panel: 1. Specific comments on revisions. 3. FirstName1> <LastName2. FirstName1> 2. Name> Thesis Adviser: <Title. <LastName1. <LastName4. 4. Mia V. Grade 1.41 UNIVERSITY OF SANTO TOMAS Faculty of Engineering Information and Computer Studies Department 1st Semester A/Y 20__-20__ ENDORSEMENT SHEET Proponents : 1. _________ No re-oral ________ Conditional Pass ________ re-oral ________ Fail B. Revisions/Changes Submission Date (Specific) _________________ 3. <LastName3. FirstName3> 4. Eleazar . 2. <LastName1. <LastName2. Revisions/Changes to be reviewed by _________ Thesis Oral defense Panel and Thesis Adviser _________ Thesis Adviser only C. FirstName4> Panel’s Evaluation of Capstone Project Oral Defense A. FirstName3> <LastName4. FirstName4> Section _____ Project Title : <Insert the capstone project title here> Technical Adviser: <Title. changes and recommendations Noted by: <Title. _________ No revisions ________ Minor revisions ________ Major revisions 2. _________ Pass 2. FirstName2> 3. Required revisions and changes 1. FirstName2> <LastName3. Mia V. This chapter will be closely monitored by the ENG108A Advisers. verified websites and existing technologies. online technical communities. This rule will be followed. What technology was used before arriving with the project initiative Detailed introduction of system Purpose and Description What is the purpose of this project? Who will benefit from this project? What are the technologies behind the development of this project? What are the possible tools that will be used in the development of this project? Objectives Statements which specify what will be done General objective o General statement which addresses the solution to the problem at hand Specific objectives o Statements which specify certain scenarios in determining the solution to the problem at hand Scope and limitations Scope details what your project is supposed to do Limitations detail what your project is not supposed to do in relation to given specifications and attributes Chapter 2: Review of Related Literature. Researchers are encouraged to gather as many references as possible. Having a working bibliography is recommended. Studies.com is not a reliable reference material and should be limited in use. CHED memorandum states that researches written by undergraduate students must have a minimum of 25 citations.42 Appendix 4: Documentation Content Chapter 1: Introduction Project Context Details how the group came about with the project. and Systems The content of this chapter must be comprised of literature taken from books. journals. Eleazar . Chapter 3: Technical Background Methodology Indicates what methodology will be used to develop the system/prototype Requirements Analysis Indicates how the project will be started THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Note: Wikipedia. Mia V. This is usually intended for future researchers and developers. if the group senses that such appendix (or appendices) is necessary for understandability and readability.) Design of Software. Results and Discussion Requirements Documentation Discusses how the requirements were used and analyzed in creating the project (Hardware and Software requirements. where applicable Must include test procedures and test case scenarios Description of the Prototype. an initial hardware layout is encouraged For those working with systems/applications. where applicable Must include screen shots/ pictures of project during design phase and implementation phase Implementation Plan (Infrastructure/Deployment) where needed Usually includes a Gantt chart to keep track of project’s progress Implementation Results. Product. it is the group’s responsibility to provide the panelist a copy. where applicable A summary of test scenarios done to check overall functionality of the project Chapter 5: Recommendations Based on the results. an initial flow chart or use case diagram is needed to determine process flow Chapter 4: Implementation. and/or Processes Detailed description of creating the project Development and Testing.43 Overview For those with working prototypes. Bibliography Refer to ENG108A advisers for the correct format Appendices (may include the following) Relevant Source Code Evaluation Tool or Test Documents Sample input/output/Reports Users Guide/Manual Process/Data/Information Flow One-Page Curriculum Vitae per team member Note: The appendices (of the documents to be submitted) maybe optional. etc. THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. However. Minimum and Recommended requirements. Eleazar . Systems. the group must come up with possible recommendations to further enhance their project’s capability.